Meeting Minutes

Note:  Approved minutes are printed in chronological order, beginning with March 9, 2010 minutes.

DAVIS ISLANDS COMMUNITY PLAN
STEWARDSHIP TEAM MEETING MINUTES

Approved Summary Minutes for March 9, 2010, 6:30-8:30 PM HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present: Gary Brown, Jennifer Fadal, Cheryl Eagan, Dan Crowley, Susan Nelson- Crowley, Barbara Larson, and Paul Phillips

I. Meeting was called to order by Chairman Gary Brown at 6:30 pm.

II. Approval of Jan. 12, 2010 Meeting Minutes Minutes approved as submitted.

III. Team reviewed 4th Quarter Meeting Objectives, which are: “Discuss and identify priority strategies for the year and steps needed to implement identified strategies.”

IV. Housekeeping

A. No vacant Alternate positions were filled.

B. There were no updates to the Team roster.

V. Follow-up Items from January 12th Meeting

A. Report on information from City Transportation Division regarding Traffic Calming/Complete Streets Program (Community Plan Strategies 2.4 and 2.8) – postponed until May Team meeting.

B. Report by Vice Chair Jennifer Fadal on meeting with Parks Department Director and follow-up actions taken (Community Plan Strategies 3.8 and 6.2) Since the Team’s February meeting, the President of DICA and the Chair of the Stewardship Team concurred on the establishment of a joint Committee to Save Roy Jenkins Pool, chaired by Jennifer Fadal, and both sent letters to the Mayor concerning the need to fund repair of the pool as soon as possible so that it can be reopen this summer (see copies of letters provided in meeting backup materials). As a result of those letters, City staff set a meeting to discuss the issue with members of the joint committee. Team members Gary Brown, Jennifer Fadal and Charner Reese along with DICA President Walter Hill and DICA Board member Cristan Fadal met with City of Tampa staff Santiago Corrado and 2 Karen Palus (Parks Dept Director) on March 8th regarding the status of budgeting for pool repair; the balance in the DI Parks and Recreation Improvement Fund; and the status of the Pool/Recreation Area Study. Regarding the Improvement Fund, the available balance is almost $500,000. But staff stated there were additional unknown expenses not reflecting in the current balance, and that they would have to get back with that information. At the meeting, the group reiterated to staff that, consistent with the Improvement Fund Advisory Board’s original recommendation for use of funds, first priority for any remaining available money must be the pool. The group also stated that completing the study needs to be a priority so that the cost to make the repairs and the full cost of restoring the historic pool are known. Jennifer said that Ms. Palus informed the group that the study should be completed by March 19th. The group designated Jennifer as the point person with the City on this issue, and Ms. Palus said she would contact her to set a follow-up meeting to discuss the completed study with regard to the pool. City staff stated that they are concerned about the pool’s operating costs. However, it was pointed out that the City now charges a fee for using public pools to help cover operating costs.

C. Waterfront Walkway Concept (Community Plan Strategy 3.2) – Barbara Larson reported that Charner Reese made a presentation to the HCC Board on February 23 regarding the Community Plan’s vision for a waterfront walkway along Seddon Channel. VI. The Team approved the draft update of the Community Plan’s strategic actions component.

VII. 2010 Priority Strategies, by type of action as identified in Plan -

• Enforcement – Continue through DICA and DICC to request continued police resources to enforce speed limits.

• Regulatory Change – none identified for 2010.

• New Policy – none identified for 2010.

• Study – Continue to focus on traffic calming and pedestrian safety with emphasis on a Complete Streets program evaluation on DI with a goal of creating a capital improvement project in the future to implement appropriate changes; also, continue focusing on ped-crossing at base of on-bridge and in the Village.

• Planning and Conceptual Design – Provide input at public meeting on Pool/Recreational Area Planning and Conceptual Design Study, and identify and pursue other appropriate actions based on outcome of study.

• Land Acquisition – Research waterfront property deeds for parcels within the original 60-acre public park along Seddon Channel as well as the Yacht Club property, to better understand any public interests in these lands (e.g., any reverter clauses, easements or other rights). Also, focus on better utilization of Marjorie Park Marina, through discussions with the lead entity (Parks Department) and other stakeholders, and take appropriate follow-up actions.

• Capital Improvements – Amend prioritized list to identify the top priorities as Pool Restoration, Waterfront Walkway-Trail, and Community Center, in that order of priority, consistent with DICA’s Building Tomorrow fundraising campaign. Support efforts by others to designate Roy Jenkins Pool a historic resource, to qualify the structure for grant funding from historic preservation programs.

• New Program – none identified for 2010.

• Ongoing Action – Stakeholder involvement (lead entity – Stewardship Team) – identify and implement ideas to promote greater involvement.

• Volunteer Action – Business development (lead entity – DICC).

VIII. Next meeting date and meeting objectives –

May 11, 2010: Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure the identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize the progress made in plan implementation.

IX. There being no further business, the meeting was adjourned at 8:30 p.m.

Approved Summary Minutes for May 11, 2010, 6:30-8:30 PM HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present:  Gary Brown, Cheryl Eagan, Neil Cosentino, Dan Crowley, Charner Reese, Barbara Larson, Alex Valderrama

I.    Meeting was called to order by Gary Brown at 6:35 pm.

II.    Approval of March 9, 2010 Meeting Minutes:

Minutes approved as submitted with addition of adjournment at 8:00 pm.

  III.    2^nd Quarter Meeting Objectives

“Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure the identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize the progress made in plan implementation.”

 IV. Housekeeping

1. Filling Alternate Positions – those positions without alternates were reminded to find someone to fill the alternate spots.
2. Roster Updates – new member Alex Valderrama representing DICC
3. Assign Next Volunteer to Perform Meeting Notice Banner Installation (September and November meetings) – Gary Brown volunteered.

V.    Follow-up Items from March 9^th Meeting

1. Roy Jenkins Pool and Recreational Area Study – Only differences between draft and final report were the addition of site plans and increase in estimated cost of improvements.  Joint committee between DIST and DICA is preparing a draft letter from DICA identifying issues that need to be addressed including conflicts between the study and the community’s plan.  Letter to be completed by Friday for review/approval by DICA.  Because the report is now final, it was recommended that the letter be sent to the Mayor rather than the Parks Director. Biggest complaint of the study was that the original intent of it was to perform a detailed structural analysis of the pool which wasn’t done.  The group was also disappointed that given the conflicts between our community plan and the recommendations, it was obvious that the plan was not taken into consideration.  Charner and Cheryl to draft letter from Stewardship Team to Mayor expressing concerns.  It was noted that the joint committee has a meeting scheduled Tuesday May 25^th at 10:30 at the Parks Department office on Columbus Drive to discuss concerns with staff.  Some Team members expressed an interest in attending and recommended that representatives of the consultant for the study (Elements) be in attendance.  Also noted was the fact that the City and its consultant are suppose to hold a public meeting on the study.  The date and place of that meeting has not been set.

2. Traffic Calming/Complete Streets – The group watched a short film provided by the Tampa Transportation Division of Public Works on the implementation of a Complete Streets program in New York City.  We discussed some ideas on how to implement some of these concepts on the Islands.  Some ideas included: striping for bike lanes, reducing number of lanes on each side of Davis Blvd from the apex to the bridge from 2 to 1 in each direction and having turn lane/ median in the middle.  The Team decided send a letter to the Mayor requesting appropriate staff to meet with Team to discuss undertaking a Complete Streets evaluation for the DI boulevards.

 3. South Davis Trail – The Team received a construction project schedule from Parks Department. Gary stated that the trail is to begin construction in May and be complete by the end of October.

VI. 2010 Priority Strategies – The Team reviewed and approved the draft list developed at the March 9^th meeting and identified a number of actions to implement. As follow-up to the meeting, Charner will update the list to included the identified actions and email updated list to team. Actions include:

A. Land acquisition – Neil to obtain lease for Yacht club property.  Charner to obtain deeds for Garden Club and Junior League. Barbara to obtain deed for HCC.

B. Capital Improvement – project priorities were adjusted to reflect Team decision at March meeting to place pool, trail/walkway, and community center in same order as identified by DICA’s Building Tomorrow fundraising campaign and to rename Traffic Calming Implementation to Traffic Calming/Complete Street Implementation.

C. Letters regarding various actions as noted in minutes, above.

VII. Other Business

No new business

VIII. Adjournment

Meeting adjourned at 8:35 pm.

Minutes for September 14, 2010, 6:30-8:30 pm, HCC Administration, 1 st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Laurie Potier-Brown, Dan Crowley, Cheryl Eagan, Charner Reese, Joanne Watkins, Fran Westbrook (guest), Ben Money (City Transportation Department)

I.    Meeting was called to order by Gary Brown at 6:33 pm.

II.    Approval of May 11, 2010 Meeting Minutes:

• Minutes approved as submitted.

III.    Housekeeping

A. Alternate Positions – those positions without alternates were reminded to find someone to fill the alternate spots.

B. Roster Updates – none

IV. REVIEW 3RD QUARTER MEETING OBJECTIVES AND 2010 PRIORITY STRATEGIES

A. Enforcement – Cheryl had a thank you email sent from TGH Security department to the Chief of Police for their recent efforts in speed limit enforcement.

B. Study – Discussed email from William Porth regarding a field meeting held on August 4^th to review the existing pedestrian crosswalks, their usage and the possibility of relocating them to another location.  A decision was made to keep the existing crosswalk at its current location but with enhancements including enlarging yield signs, adding and enlarging the speed limit signs, and adding 7 solar powered 24-hour amber flashers.

V.    OLD BUSINESS:  FOLLOW-UP ITEMS FROM MAY 11TH MEETING

A. Report by Team Liaison Laurie Potier-Brown on City’s Pool/Rec. Area Master Plan Status, the Upcoming Public Meeting, and the City’s Response to Team’s June 15th Letter regarding master plan – Full study to be presented in at public meeting October 14^th at the Garden Club from 5-7 pm.  Maps of study were shown including potential additional meeting space, waterfront walkway alignment, and improvements to existing facilities.  It was noted that the historic designation for the pool was scheduled to be considered by City Council. Charner moved to write a letter to City Council supporting historic designation of Roy Jenkins Pool.  Motion seconded and passed unanimously.

B. Report by City Transportation staff member Ben Money regarding Team’s Traffic Calming/Complete Streets Request to Mayor – Currently there is no funding for a Complete Streets evaluation project of DI boulevards.  An MPO study will first focus on 3 growth areas: Downtown, West Shore, and USF.  Priority will go to those areas when funding becomes available.  Evaluation for DI after the 3 growth areas in approximately 6 months.  Group discussed how DI can position our area to be next on list.  Charner moved to send letter to the Public Works Director requesting to be prioritized on the City’s CIP unfunded projects list to ensure that we are considered when funding becomes available.  Team members expressed the strong need for the evaluation of DI boulevards due to the high bike and pedestrian volume on the islands.  Motion seconded and passed unanimously.

C. Report by Team Liaison Laurie Potier-Brown on Construction Status of South Davis Trail as well as Pool Restoration Design Status – Start laying asphalt on Monday.  Seawall isn’t in great shape.  However, construction crew took pictures of the affected area.  Money has been appropriated for repairs.  Recent rains have cause some delays so the new completion date is November 1. Three Architects shortlisted for Roy Pool Renovation Design: Fleischman and Garcia Architects, Rowe Architects, Inc, and Holmes Hepner and Associates, Inc.

VI. NEW BUSINESS

A. Report by Team Member Charner Reese on Research of Waterfront Property Deeds – The following deeds were located and copies provided to team members: 2007 Quit claim deed transferring owner ship from City park property to HCC; Deed transferring ownership from City to DI Garden Club of park property for garden club with the retention of a 25-foot wide seawall and utility easement along the waterfront.  Deed transferring ownership of park property for Jr league building footprint only.  Missing Yatch Club deed.  Neil Cosentino to research and obtain a copy of that deed.

B.Report by Team Member Charner Reese on Building Tomorrow Fundraising Efforts – Successful fundraising event for pool construction – Blues and BBQ August 1, raised $3500.

VII. OTHER BUSINESS

On-line ability to report citizen action requests on www.tampagov.net – look for customer service center.

VIII. ADJOURNMENT

Meeting adjourned at 7:50 pm.

Minutes for November 9, 2010, 6:30-8:30 pm,  HCC Administration, 1 st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Dan Crowley, Susan Nelson-Crowley, Charner Reese, Jean Freeman, Barbara Larson, Susan Hardman, Lisa DeVitto

I.    Meeting was called to order by Gary Brown at 6:30 pm.

II.    Approval of September 14, 2010 Meeting Minutes:

• Minutes approved as submitted.

III.    HOUSEKEEPING

A. Filling Alternate Positions – Lisa DeVitto to be alternate to Janice Davis -approved; Rob Wolf to be alternate to Barbara; Chamber of Commerce position vacant.

B. Roster Updates – Additions – Lisa DeVitto and Rob Wolf.

C. Dan Crowley’s and Janice Davis’s terms have expired.

D.Gary to continue putting up the meeting sign for the next 2 meetings.

IV. OLD BUSINESS:  FOLLOW-UP ITEMS FROM SEPT 14TH MEETING

A. Report by Vice Chair Jennifer Fadal on Roy Jenkins Pool restoration design architect and project schedule as well as construction funding opportunities: Schedule for developing design plan made available. Firm selection this month. Tentatively to have negotiation complete and commence design work in December.

B. Report by Team Liaison Jean Dorzback on Response from City Transportation Division staff regarding Team’s Traffic Calming/Complete Streets Request to Public Works Director Irv Lee: A letter from the team was sent October 4th Irvin Lee, Director – City of Tampa Public Works Department. Team received an email from Ben Money saying that response is being prepared. Gary will call to follow up.

C. Report by Team Liaison Laurie Potier-Brown on Construction Status of South Davis Trail. There are a few items remaining (water fountains, hand railing along Seaplane Basin, tree stakes for new trees). Expecting completion before Thanksgiving. City is also repairing parking lots near Seaplane Basin with crushed sea shells.

D. Report from Team Member Neil Cosentino on property deed for DI Yacht Club: Neil obtained PDF of lease, number of deed book, and page. The PDF file was emailed to Charner. Neil will distribute to team.

V.    NEW BUSINESS

A. Election of Officers – Gary Brown will retain Chair. Charner will be Vice-Chair. Dan Crowley declined Secretary position. Team has elected Cheryl Eagan as Secretary assuming that she will take the position. If Cheryl declines, the responsibility will be rotated.

B. Election to fill terms of members whose terms have expired (Dan Crowley – Resident; Janice Davis – Resident) – Susan Nelson-Crowley to assume Dan Crowley’s position, Dan Crowley to be Susan Nelson-Crowley’s alternate. Janice Davis unavailable to determine if she will retain her position. Lisa DeVitto will fill the position if Janice declines.

C. Update Community Plan Implementation Status & Re-rank Strategies if needed. Review & Compile List of Implementation Actions Taken in 2010 – Team identified actions taken in 2010 for updating Table 2 of the Community Plan.  Final approval of changes including ranking of strategies to be considered at next meeting.

VI. OTHER BUSINESS

A. Announcement – American Cancer Society Relay for Life at Seaplane Basin Park April 15-16. Lisa DeVitto is looking for team members to participate in relay.

B. Meeting dates for 2011: January 25, May 10, Sept 13 and Nov 8.

VII. ADJOURNMENT

Meeting adjourned at 8:15 pm.

Minutes for February 8, 2011, 6:30-8:30 pm, HCC Administration, 1 st floor Conference Room, 39 Columbia Drive

In attendance:  Charner Reese, Gary Brown, Jean Freeman, Ben Money, Barbara Larson, Susan Nelson-Crowley, Cheryl Eagan, and Jennifer Fadal.

I. Meeting was called to order by Gary Brown at 6:30 pm.

II. Approval of the November 9, 2010 meeting minutes were approved as amended. Amended copy will be forwarded to Charner Reese to allow for posting on the website.

III. HOUSEKEEPING:
a. No alternate for Gary Brown but he has confirmed that he will likely attend all meetings.
b. There were no updates to the Team Roster.
c. Gary Brown will continue to post the meeting sign.

IV. 1ST QUARTER MEETING OBJECTIVES:
a. “Discuss and identify strategies to focus on for the year and the steps needed to implement identified strategies.”

V. OLD BUSINESS:
a. Pool related items:
i. City has fully executed contract for Fleischman Garcia for them to develop construction documentation and a notice to proceed has been issued. The city team will be scheduling an in-house kickoff meeting to initiate the project.
ii. Charner Reese did remind Laurie that the Davis Island Committee to Save our Pool is interested in meeting with Fleischman Garcia early on in the design process. Charner stressed that our committee wants to be involved prior to the public meeting process.
iii. Cheryl Eagan will draft a letter that Gary Brown can send to the city staff requesting a meeting. Jenifer will call Dennis Hernandez of the Historic Preservation Society to assure that they will remain involved in the project and review what their involvement has been to date.
iv. There are three funding sources:
1. $400,000 remaining from the Tampa General Hospital donation.
2. Some funds remain from the city but need to lobby new mayor.
3. Building Tomorrow Committee has raised $15,100 to date.
v. Bill Sharpe will be moving forward with the 2nd Annual Bluz and BBQ fundraiser and has secured the Curtis Hixon Park for October 15, 2011.
vi. The forum to meet the mayoral candidates will be held on February 16, 2011 at the Garden Club and starts at 6:00 pm. Hyde Park, Davis Islands Civic Association, and Davis Islands Association are all co-sponsors of this event.
1. Need to ask if the mayor will support the funding for the pool renovation.
b. Transportation
i. Request that the “Complete Streets” study project be added to the prioritized unfunded capital improvement s projects list. This is an on-going list that Public Works keeps of things they would like to do and prioritize. Three main areas in the city that were selected for evaluation study so far are Westshore, USF, and Downtown and should be concluded in March.
1. Ben Money, City of Tampa will confirm with Charner Reese that Davis Islands is included in the downtown area study. Once we get a response from Ben Morney that we are part of the study, we may want to consider contacting the city.
ii. Ben Money informed the Stewardship Committee that a 4’ bike lane will be constructed on Bayshore from Rome to Platt Street in both directions. Ben reported that the traffic calming signs and flashing lights are ready for installation. Review and concern about the crosswalk location was discussed.
1. The group decided that no further money should be spent on a bad location. Ben will take back to his city colleagues our concerns and we will be sending a meeting request to William Porth. Antonio Amedo, Cheryl Eagan, and Gary Brown will schedule a time to meet with Mr. Porth.

VI. Approval of Community Plan’s Updated Implementation Status:
a. Review and minor modifications of Table 2 Prioritization & Status of Strategies by Type of Action was completed.
b. 2011 Priorities developed and included:
i. Enforcement – Continue to identify actions.
ii. Regulatory Change – Form Based Zoning for the village. Evaluate what actions should be taken to initiate the Form Based Zoning impact/changes on development of the Village Center to position growth to reflect the desire for an urban and pedestrian friendly area. Includes strategies: 7.3, 7.4, 8.3, and 8.6.
iii. Planning and Conceptual Design – The continuation of the pedestrian trail.
iv. Study – Complete streets.
v. Capital Improvement– Roy Jenkins Pool and the Kiosk.
vi. On-going Actions – Stakeholders actions.
c. Review priorities and come to the next meeting with ideas for actions.

VII. Other Business:
a. Jean Freeman met with Laurie to review if the Davis Islands Garden Club could assist landscaping of the trail. This is not a possibility due to liability issues. It was suggested that perhaps a donation of a bench along the trail could be considered and the Garden Club supported the idea which is an approximate $1,200 donation. The bench will be located on the portion of the trail located by the water.
b. Charner Reese met with Laurie to discuss the trail extension to the beach. The concept developed would require that it use a portion of the parking which is approximately 10 spaces. Charner reviewed the conceptual drawing with the group. Laurie will be taking the marked up drawing and revise it.

VIII. The next meeting will take place on Tuesday, May 10, 2011 at 6:30 pm

IX.     Meeting was adjourned at 8:30 pm.

APPROVED SUMMARY MINUTES OF THE
DAVIS ISLANDS COMMUNITY PLAN
STEWARDSHIP TEAM SEPTEMBER 13, 2011 MEETING

HCC Administration (tall) Building, 1^st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Ben Money, Joanne Watkins, Cheryl Eagan, Barbara Larson, Susie Nelson-Crowley, Susan Hardman, Laurie Potier-Brown, and Cristan Fadal.

I.     Meeting was called to order by Gary Brown at 6:30 PM.

II.   APPROVAL OF MAY 10, 2011 MINUTES

Meeting minutes unanimously approved as written.

III.   HOUSEKEEPING

1. Vacant Resident Member Position

No suggestions for the vacant resident position were brought forward.  It was stressed by Charner and Gary that we need to continue to work towards finding a Davis Islands resident to join our group.

IV.  FOLLOW-UP FROM MAY 10^TH TEAM MEETING REGARDING 2011 PRIORITY COMMUNITY PLAN STRATEGIES

A.  Complete Streets Evaluation (Strategy 2.7) – Walk / bike plan that the city is developing will include Davis Islands in its study.

i.            Charner outlined our objectives:

• Gap in the sidewalk system within the boulevards.
• Restriping of the right of way to better accommodate bicycles, pedestrians and motorists, and appropriate parking.
• Potential for turn lane in the middle that functions to control traffic and a place where people can have a refuge when they cross the street.
• Hoping the study will identify the width of the right of way and what is possible within there.

ii.            City staff member, Ben Money, and the consultant who is working on the current planning project will present to our group at our next quarterly meeting in November.  Project will take approximately six months for completion.

iii.            The consultant group will be guided by our Community Plan’s vision and strategies.

B.  Pool Restoration Funding  (Strategy 3.8) – Committee to Save Roy Jenkins Pool met with Mayor Buckhorn and Council Members Harry Cohen, Mary Mulhern, Mike Saurez and Yvonne Capin concerning the need to fund  pool renovation in the 2012 City budget.

i.            Williams Park Pool will be the first pool renovated.

ii.            The final budget hearing will be September 21^st at 5:00 pm.

iii.            Potential private funding sources:

• $500,000 remaining in DI Parks Recreation Fund established from Tampa General Hospital donation.
• $10,100 from Davis Islands capital improvement fund.
• Fundraising from October Bluz and BBQ event.

C. Village/Main Street Form-based Code  (Strategies 7.4,7.3, 8.3, 8.6) –  City staff member, Cathy Coyle, was not able to attend but did provide some information which Gary Brown distributed.

i.            Discussion about form-based code and the potential benefits to the village.

ii.            Seminole Heights and 40^th street have implemented form based code in those communities.

iii.            Cathy will present at the next team meeting.

V.       STAFF REVIEW OF PUBLIC INPUT ON POOL DESIGN PLANS (Strategy 3.8)  – Laurie Potier-Brown, Project Manager, Tampa Parks and Recreation Department, described the current process and responded to Gary’s previously submitted written questions

Current Process:  Fleischman-Garcia has developed two design concepts for the restoration of the pool that was presented June 16th for public opinion.

• Option B was the majority selection.
• Option B will be presented to ARC for approval on October 3^rd at 6:00 pm.
• Had preliminary meeting with in-house historic preservation staff and will have a full report to present on October 3^rd.

1. What is the pool restoration estimate? Pool restoration estimate is not yet known.

2. What improvements are included?  Not known at this time.

3.  Pool restoration is being done through the Chief of Staff and David   Vaughn and we have been removed from the day to day.  We are overseeing the overall process for Parks and Recreation.

4. What is the estimate for each major improvement? Not know at this time.   Parks and Recreation is not in the funding decision.

5. What is the position of the Historic Preservation program manager regarding the proposed improvements, particularly the one deck proposal?  The historic preservation manager proposes to maintain two decks.

6. When/where will the variance hearing be held, and would it be helpful for citizens to attend?  It is helpful for citizens to attend to speak of the ARC presentation on  October 3^rd in City Council chambers at 6:00 pm. Cheryl Eagan stated that Dr. Wibley, Dr. Ceislal, or a trauma nurse may be able to state the  need for one deck for safety reasons.

7. Will there be another public meeting on pool design?  There will be no more public meetings on planning of the pool. There will be periodic updates.

8. What is the project schedule, including completion of construction plans, permitting, bidding out, and construction? Unknown.

9. When will public meeting held regarding what to do with the remaining Tampa General Hospital funds?  Karen Palus needs to be contacted concerning what is to be done with the remaining Tampa General Hospital funds.

10. When will the private funds from the DI Capital Improvement Fund need to be transferred by the Community Foundation to the City, and to what City account will the funds be designated to ensure they are used for pool restoration?  Santiago, David Vaughn, and Karen Palus will be meeting to decide how funding will be distributed.

The Team asked the pool committee to follow up with Santiago Corrada and David Vaughn.

VI.       STAFF EVALUATION OF CONCEPTS FOR EXTENDING DI TRAIL TO BEACH

(Strategy 3.2.2) – Susan Hardman, Peter O. Knight Airport, HAA

1. Susan reviewed the trail extension options and asked a few clarifying questions.
2. Susan said that Karen Palus is aware that the extension is being evaluated but would need to evaluate in detail and approve prior to moving forward.
3. The airport management is supportive of the extension but is still evaluating the options and will provide Laurie their recommendation within the next few months.

VII.      STAFF REPORT ON CODE REQUIREMENTS FOR KIOSK AT APEX (Strategy 10.4) – Laurie Potier-Brown

      1. The apex is part of the right of way and there are no signage allowed by code.

2. The code also has guidelines as it relates to electronic signage.

3. Jay Sanglee is point of contact to discuss the challenges.

4. Cathy Coyle provided zoning codes to review and information was distributed.

VIII.     OTHER BUSINESS

1. Charner discussed an issue that came up at Civic Association meeting last month regarding article that talked about smoking in the park.  Tampa General Hospital does not allow smoking on their property and therefore people are going out to the road under the bridge or the public park to smoke.  Civic Association Board, Denise Cassedy stated she would talk to John Dunn at Tampa General to recommend an idea to designated smoking area north of the north bridge where landscaping and outside furniture was placed on their property.

IX.       NEXT MEETING DATE & REVIEW OF MEETING OBJECTIVES

The scheduled meeting date of November 8th conflicts with Annual Meeting of DICA.  November 15^th was approved by the team as the rescheduled meeting date.

Meeting Objectives: Hold elections of officers to serve during the next year; and hold elections to fill positions of members whose terms have ended. Update the plan’s implementation status, and re-rank implementation strategies if needed.

X.   The meeting adjourned at 8:25 PM.

 SUMMARY MINUTES OF THE
DAVIS ISLANDS COMMUNITY PLAN
STEWARDSHIP TEAM, NOVEMBER 15, 2011

Present:  Charner Reese, Cheryl Eagan, William Porth, Barbara Larson, Susan Hardman, Rhea Horwitz, Lisa DeVitto, Susie Nelson-Crowley, Catherine Coyle, Gary Brown, and Neil Khant.

I.     Meeting was called to order by Gary Brown at 6:30 PM.

II.    APPROVAL OF SEPTEMBER 13, 2011 MINUTES

The Summary Minutes for September 13, 2001 were approved with revisions.

III.  HOUSEKEEPING

1. Elections to fill positions of members whose terms expire at the end of the year @

(New terms are from 1/2012 through 12/2014):

Membership discussion.

• Lisa Divitto was elected to fill the vacant Resident position.
• Gary Brown was elected to continue to fill a Resident position
•  Jennifer Fadal was elected to continue as the representative for the Village businesses, with Cristan Fadal as her Alternate.

1. Election of 2012 Officers (Chair, Vice Chair and Secretary)

• Gary Brown was elected Chair; Charner Reese was elected Vice

Chair; and Cheryl Eagan was elected Secretary.

IV.  FOLLOW-UP FROM SEPT 13^TH TEAM MEETING REGARDING IMPLEMENTATION OF 2011 PRIORITY COMMUNITY PLAN STRATEGIES

1. Accommodating All ROW Users & Calming Traffic on the Boulevards  (Strategy 2.7)  William Porth, City Transportation Division, discussed development of DI Bike Walk Plan as a way to begin implementation of Strategy 2.7.

• The Team discussed possible concepts for use of the boulevard rights-of-way by motorists, pedestrians, and cyclists. Mr. Porth stated that the timeline for the MPO bike walk plan project is six months.
• William reviewed the proposal to relocate the crosswalk at the base of the on-bridge, and asked for input.

1. Village/Main Street Form-based Code  (Strategies 7.4,7.3, 8.3, 8.6) – Cathy Coyle, City Development Services Division, discussed the rationale and process for developing a formed-based code to implement plan strategies to protect and enhance the pedestrian-friendly environment of the Village and main street corridor.

• Cathy Coyle provided various informational materials relating to the form based code program.  Seminole Heights, 40^thstreet, and Tampa Heights are the first areas in Tampa required to complete a form-based code.  These areas must be finished by the end of 2014.  There is no availability of City staff time to develop a form-based code for Davis Islands until completing of those three efforts.
  • Lisa DeVitto asked about grants to assist in the process and whether there is a possibility of USF graduate assistance to help with the project.
    • Cathy Coyle indicated that this would be an ideal project for graduate students.
    • Lisa recommended that we formally request City assistance on developing a form-based code for Davis Islands. The Team decided to send a letter to the Mayor requesting the City begin development of a form-based code for Davis Islands Village/Main Street beginning in 2014.

1. Roy Jenkins Pool Restorations Update  (Strategy 3.8) – Jennifer Fadal

• The Architectural Review Commission granted preliminary approval to move forward with restoration of the historic pool.  The Committee to Save Roy Jenkins Pool is seeking several revisions to the design of the 25-yard pool. These revisions would have no affect on the Architectural Review Commissions approval.

V.        UPDATE COMMUNITY PLAN’S IMPLEMENTATION STATUS

This item was deferred to the February Team meeting.

VI.       OTHER BUSINESS

1. Charner provided an update on the trail extension to the beach

• Two concepts have been identified. The Airport Authority support extending the trail and will work with the City to allow that to occur.  The next step would be an engineering study to determine which concept is best from the standpoint of safety and cost.

1. The kiosk at APEX was discussed. Team members were reminded that at the September meeting, Parks Dept staff member, Laurie Potier-Brown, stated that City code would not allow a kiosk in the right-of-way (triangular green space at the apex).

VII.     SET 2012 QUARTERLY MEETING DATES

The Team agreed to meet the second Tuesday of February, May, September, and November.

VIII.   The meeting adjourned at 8:25 PM.

 

SUMMARY MINUTES OF THE DAVIS ISLANDS COMMUNITY PLANSTEWARDSHIP TEAM MEETING

February 21, 2012
HCC Administration Building, 1st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Ben Money, Cheryl Eagan, Lisa DeVitto, Ken Elmore, and Barbara Larson.

 I.     Meeting was called to order by Gary Brown at 6:50 PM.

II.    APPROVAL OF NOVEMBER 15, 2011 MINUTES

 Meeting minute changes were suggested which included spelling corrections and tense changes.  Minutes were approved as amended.

III.  HOUSEKEEPING

• Ken Elmore will represent the DI Chamber of Commerce beginning in May, 2012.
• Lisa DeVitto made a suggestion to check the meeting minutes to see if there were any members that have not attended the scheduled meeting for three meetings.  According to our bylaws, if we find that a member has not attended and has not sent to the meeting, we may vote to replace the member. Cheryl will prepare a report for the next meeting showing past attendance of members and alternates.

IV. OLD BUSINESS – FOLLOW –UP ITEMS FROM NOV 15^TH MEETING

1. Status of Davis Islands Bike Walk Plan  (Community Plan Strategies 2.4 and 2.8, relating to traffic calming and complete streets)  - presentation of conceptual drawings by Ben Money, Tampa Transportation Division

• Phase II of the Bike Walk II has been initiated by MPO
• Team discussed traffic calming in village as it relates to the proposed plan.
• Conceptual drawings were presented.
• Team requested that the drawings be labeled to identify street locations and to add additional on-street parking in the village. Also:
  • Bike route should not go through the village.
  • Bulb outs should be reduced to allow bikes and vehicles to share the road better.
  • More bike racks are needed.
  • Palm trees in the bulbouts are so large they block the view.
• Ben stated that $800,000 is allocated to complete projects identified by the various neighborhood Bike Walk plans being developed.

2.    Roy Jenkins Pool Update  (Community Plan Strategies 3.8 and 6.2) –    Gary Brown led update and discussion.

• Concern about current design that city has developed was discussed with regard to proposed pool ramp and depth.
• Lisa DeVitto will draft a letter that will refer to the community plan which will provide the basis for the objections to the current design.

3.   Mayor’s Response to Team Letter requesting work program schedule for development of DI Village/Main Street Form-based Code (Strategies 7.4, 7.3, 8.3, and 8.6).  See letter to mayor dated:  January 24, 2012 – Gary Brown

• Gary stated that there had been been no response from the mayor. He will follow-up with the Chief of Staff.

V.        UPDATE OF COMMUNITY PLAN’S IMPLEMENTATION STATUS

1. Charner and Gary led the discussion to identify needed updates to Table 2.

• It was decided to archive the 2011 priority and implementation status of strategies.
• Charner will edit Table 2 to reflect the identified updates to the 2012 implementation activities and post on the dicivic.org website.

VI.       IDENTIFICATION OF STRATEGIES TO FOCUS ON IN 2012

The Stewardship Team identified the following priority actions for 2012 regarding plan implementation:

Enforcement – Continue to seek Police Department enforcement of speed limits by requesting continued police resources to enforce traffic laws, including in the Village Center. Implements Plan Strategy 1.3.

Regulatory Change – Seek to include in the City work program for 2015 implementation of the strategies related to the creation of a form-based code for the Village Center/Main Street to ensure that future redevelopment will protect and enhance the pedestrian-friendly, urban environment. Implements Plan Strategies 7.4, 7.3, 8.3 and 8.6.

Study; Planning and Conceptual Design – Continue to focus on traffic calming and pedestrian safety by seeking incorporation of “complete streets” principles into the Walk Bike Plan for Davis Islands, with the goal of creating capital improvement projects in the future to implement appropriate changes in the boulevards rights-of-way that will calm traffic and better accommodate all users (motorists, pedestrians and cyclists) on these transportation corridors. Implements Plan Strategies 2.2 and 2.3.

Capital Improvement (including steps leading to improvements) – Relocation of the existing crosswalk at the base of the DI Bridge/Adalia Condo; and identification of locations for additional crosswalks on Davis Blvd./E. Davis Blvd., between the DI Bridge and Barbados Drive. Implements Plan Strategy 2.4.

Ongoing Action – Identify and implement ideas to promote greater stakeholder involvement in the community activities related to plan implementation. Implements Plan Strategy 1.2.

VII.     OTHER BUSINESS  

Lisa DeVitto announced that Neighborhood Watch is planning a spaghetti dinner meeting of members.  She suggested that the Stewardship Team may want to make a presentation at the meeting to discuss ongoing efforts as it relates to traffic calming.

VIII.   The meeting adjourned at 8:45 PM.

 

SUMMARY MINUTES OF THE DAVIS ISLANDS COMMUNITY PLAN

STEWARDSHIP TEAM MEETING

 May 9, 2012

 HCC Administration (tall) Building, 1^st floor Conference Room

39 Columbia Drive

Present:  Gary Brown, Charner Reese, Cheryl Eagan, Cookie Ginex, Barbara Larson, Dan Crowley, Ken Elmore, and Denise Cassedy.

I.     Meeting was called to order by Gary Brown.

II.    APPROVAL OF FEBRUARY 21, 2012 MINUTES

Meeting minute changes were approved with one typo, NPO needs to be changed to MPO and insert 2012 Priority Plan Actions.

III.   HOUSEKEEPING

A. Review attendance report in accordance with Team Organization document and take action as needed.

• The purpose for looking at this on a routine basis is to assure that there is a quorum at each meeting.
• The resident position that has been filled by Janice will be vacated.
• Gary will notify Janice and ask if she would consider be an alternate for the chair.
• Charner would like to resign her position as the Civic Association representative and volunteer for the vacant resident position.
  • A motion to have Charner serve the remaining term of the vacant resident position (will end in November, 2013).  Motion was unanimously passed.
  • Charner will advise the Civic Association that they need to appoint a new member to provide representation on the committee to attend the September, 2012 meeting.

B. Fill vacant alternate position:

•    Ken provided an alternate for the Chamber of Commerce position, Pete Moller.

C. Roster update:

•    Charner will provide an updated roster.

IV. OLD BUSINESS – FOLLOW –UP ITEMS FROM FEB 21^st MEETING RELATING TO IMPLEMENTATION OF COMMUNITY PLAN STRATEGIES

A. Roy Jenkins Pool Update (Strategies 3.8 and 6.2) – Parks Dept. Liaison, Laurie Potier-Brown & Team Members on Committee to Save Roy Jenkins Pool.

• A document that outlines the design concerns for the Roy Jenkins Pool was distributed.
• The committee’s concerns will be championed by Antonio Amadeo, a community architect.  Future meetings will be attended by Antonio as well as Gary, Charner, Taylor, and Jennifer.
• A draft survey was distributed for review and suggestions that would solicit feedback from the community concerning pool operations.  Currently, the pool is planned to be open for 9 weeks out of the year during the summer.
  • Plan is to have the survey available on-line.
  • Charner will develop a letter of appreciation to the mayor concerning the compromise about the pool design.

B. Report on Follow-up Actions regarding DI Walk Bike Plan II (Strategies 2.3 and 2.4):  Report on March 14^th MPO meeting, March 22^nd meeting with City staff, and written comments submitted on behalf of Stewardship Team.

• Gary Brown met with Michele Oglebee, city planner, on March 14^th prior to MPO meeting.  The city of transportation staff had been directed to move forward with select projects within the city prior to the recommendations that are being developed by the county.
• A meeting with Ben Money, Calvin Thornton and William Forth from the City of Tampa transportation folks on March 22^ndto review what the city is moving forward with to discuss the need to involve Davis Islands in the process.
  • Gary Brown followed up with an email to Ben Money to document this meeting.
  • Ken Elmore indicated that the traffic flow was discussed at the last chamber of commerce meeting.
    • There is a need to do a parking study.
    • There is concern about safety in the village area as there are blind spots due to trees and etc.
    • Charner will invite Ben Money to the next meeting in September.
    • Ben Money provided a more detailed plan and Gary Brown will scan and distribute the handout that he provided.
    • Gary Brown will follow-up with Michele Oglebee to identify when the public meetings will be held.

C. Discussion of Response to Team Request to Schedule Development of a Form-based Code for DI Village/Main Street (Strategies 7.4, 7.3, 8.3 and 8.6).

• Discussion of email sent by Tom Snelling.
• Gary has a meeting on May 10, 2012 with Tom to follow-up on the timeline and see if there is an opportunity to start earlier.
• We have met many of the components that would qualify our area to be next.
  • We have a community plan.
  • We might be able to assist with survey, data collection etc.

V.        DISCUSS & APPROVE ACTIONS TO ADVANCE IMPLEMENTATION OF PRIORITY STRATEGIES.

A. Enforcement

• Enforcement of speed limits including the village.
• Cheryl will send a letter to TPD liaison.

B.  Regulatory Change

• Gary to follow up with Tom Snelling regarding steps to include form-based code development in work program for 2012. See Item IV.C above.

C.   Study, Planning Conceptual Design

• See Item VI.B above, focusing on the boulevards.

D. Capital Improvements (including steps leading to improvements)

• Civic association is writing a letter to request the crosswalk at the base of the bridge be removed.
• A motion to have a letter to requesting that the crosswalk at the base of the bridge to be removed.
• Motion was approved.
• Charner will draft a letter for Gary to send on behalf of the Stewardship Committee.

E. On-going Actions – Stakeholder Involvement:

• Continue to pursue kiosk in Apex Park (electronic), built as an attractive that fits with the existing architecture.

VI.       DISCUSS FORMAT FOR UPDATING TABLE 2 OF COMMUNITY PLAN & SET EXECUTIVE COMMITTEE MEETING TO FOLLOW-UP IF NEEDED.

A. Charner will add the notes that she took from a previous meeting to document what was achieved in calendar year 2011 and Cheryl will assist Charner.

VII.      NEXT MEETING DATE & MEETING OBJECTIVES

September 12, 2012:  Same objectives as described for May meeting.

 VIII.   The meeting was adjourned at 8:45 PM.

DAVIS ISLANDS COMMUNITY PLANSTEWARDSHIP TEAM MEETING

SUMMARY MINUTES

 September 12, 2012

 HCC Administration (tall) Building, 1^st floor Conference Room

39 Columbia Drive

Present:  Charner Reese, Ben Money, Gary Brown, Joanne Watkins, Barbara Larson, Dan Pepper, Lisa Devitto, Ken Elmore, Dan Crowley, Marilyn Gauthier, Todd Cox, Denise Cassedy, Laurie Potier-Brown, Cheryl Eagan and Michele Oglivie.

I.     Meeting was called to order by Gary Brown at 6:30 pm.

II.    APPROVAL OF MAY 9, 2012 MINUTES

• Minutes were approved as written.

III.  HOUSEKEEPING                                                                    

A. Vacant Business Member Position

• There is a vacant business position for Village business owner, property owner or employee.  Chamber will announce vacant position next week at meeting.

B. Vacant Alternate Positions

• Janice Davis was confirmed as Resident Alternate for Gary Brown.
• Nancy Phaneuf was confirmed as Resident Alternate for Charner Reese.

C. Meeting Notice Sign purchased for $111 to replace faded sign, as decided at last meeting.

• Members each donated $10 to Charner, who purchased the sign to cover cost.

IV.  FOLLOW-UP FROM MAY 9^TH TEAM MEETING REGARDING 2012 PRIORITY COMMUNITY PLAN STRATEGIES  (See report titled “Stewardship Team Work on 2012 Priority Plan Strategies, as of Sept. 12, 2012”)

A.  Speed Enforcement (Strategy 1.3):  Update on police enforcement request – Cheryl Eagan

• Contact has been made to the Tampa Police Department requesting an increase of speed limit enforcement on Davis Islands.  Captain Lee Bercaw has agreed to our request and everyone should be noticing a higher presence of law enforcement monitoring speed limits.
• It was also requested law enforcement take a look at usage of our new cross-walks to ensure compliance of vehicles.
• Cheryl Eagan will follow-up with Tampa Police through her new contact, Tom Beury, regarding continuation of speed enforcement activities on the boulevards.

B.  Regulatory Change (Strategies 7.4, 7.3, 8.3 and 8.6):  Report and discussion regarding meeting with Tom Snelling to identify next steps to include development of DI form-based code in City work program for 2015 – Gary Brown

• Gary is still waiting on a response from Tom Snelling regarding what actions, if any, are needed to ensure that Davis Islands is placed on the Planning Department’s 2015 work program for development of a form-based code for the Village Center and Main Street corridor.
  • Gary will report back at next meeting.

 C.  Study, Planning and Conceptual Design (Strategies 2.2 and 2.3):  Report on status of completion of DI portion of Walk-Bike Plan, the degree to which complete street principals have been incorporated, and the status of implementation – Michelle Ogilvie (MPO Staff) and Ben Money (Tampa Transportation Division)

• The MPO developed the plan, and the City is responsible for implementation.
• Ben Money explained this plan is phase two of a two part plan and it identifies feasible pedestrian-bicycle projects throughout the city of Tampa.
• Walk-Bike II included recommendations for restriping of the Davis Islands boulevard.
• The City is allotes $600,000 per year for implementation of restiping projects.
• City has hired a consultant to assist in prioritizing the projects.
  • Draft of 5-year program plan should be completed by the end of October.
  • Discussion regarding the plan:
    • Concern about recommendation that includes removing on-street parking and creating share lanes.
    • While drawings showing striping concepts developed with Team input were included in the plan, there was no discussion of them, and the plan recommended a completely different approach.  This seems confusing and will at a minimum create the implementation difficulties.
    • Concerned that the Swan project was not successful and doesn’t think the review process created an optimum outcome.
    • Need for identifying additional crosswalks on Davis Boulevard.
    • Need to address gaps in sidewalk system, such lack of sidewalks on both sides of West Davis from Martinique to South Blvd.
    • Need for new on-street parking plan for the Village that increases on-street parking and respects pedestrians.
    • Ben Money suggested contacting William Porth (Tampa Transportation Studies and Operations) with any questions regarding parking, sidewalks and pedestrian crossings.
    • While no specific action was identified after a detailed discussion of the recently finalized MPO Walk-Bike (concept) Plan, it was apparent that the plan does not adequately address the application of “complete streets” principles for the DI Boulevards. For example:
      • A number of important “complete street” objectives to safely accommodate all users and to calm traffic will not be met by the plan as detailed in the discussion.
      • The plan missed an opportunity to call for a new parking plan in the village that safely provides for pedestrians while increasing on-street parking.
      • The plan is internally inconsistent and, therefore, could create confusion and potentially bad outcomes if used to move forward with more detailed design plans.
      • The plan could result in less on-street parking on Davis Boulevard.
      • At the next Stewardship Team meeting in November, when the Team will be assessing the progress made in 2012 to implement community plan strategies, this knowledge will inform the Team’s determination of progress in implementing Strategies 2.2 and 2.3 and further action.

 D. Capital Improvement (Strategy 3.8):  Pool Restoration Schedule

• A schedule for the pool renovation was presented by Laurie Potier-Brown.
  • Design was completed in July.
  • Construction document phase will be completed in early October.
  • Received 90% construction drawings today and distributed to team.
  • Will advertise for bids in late October and will open bids in mid- November.
  • Target for City Council to award project is in December.
  • Target completion of Roy Jenkins Pool restoration is January 2014.

V.    OTHER BUSINESS

A. Status of Roy Jenkins Pool User Preference Survey , online at

http://surveymonkey.com/8YGR9BP

• Charner stated that a survey has been developed to find out interest activities and hours of operation at the pool for the purpose of developing an adequate operational budget for fiscal year 2014.
• The survey is sponsored by the Davis Islands Civic Association.
• The results of the survey will be used to advocate for an operation budget that will support what people want.
• Development of the City’s 2014 operational budget begins in early 2013.
• Everyone was encouraged to complete the online survey by the October 8^th deadline.

B. Consider Taking Action on Other Plan Strategies

1.    Strategy 2.3 (sidewalks)

• Charner explained details of strategy and Stewardship Team decided to consider reformatting Strategy 2.3 (sidewalks) by separating it into more than one strategy so that it will be easier to focus on the various actions called for.
• Charner will prepare a draft for the Stewardship Team to consider at its November meeting.

2. Strategy 3.11 (build public restroom facility at Seaplane Basin Park dog parks/boat ramps/beach area)

• Laurie Potier-Brown will check on whether a restroom facility for Seaplane Basin Park, between the dog parks, as called for in Strategy 3.11, is on the Parks Department’s list of unfunded needs and what funding sources, such as a state recreation matching grant, might be applicable for this improvement.  Perhaps combining the restroom with extending the trail to the beach would help the project qualify for a FRDAP grant by giving the project more qualifying points.

3. Strategy 5.9 (standardized publication racks) – racks needed at two locations.

• Ken Elmore and Denise Cassedy will team up to identify where additional standardized publication racks are needed in the Village and along Davis Boulevard.
• Will contact the Tampa Bay Times through Janice Davis who knows the contact person at the Times.

4. Other

• Lisa Devitto announced that on Tuesday, October 2^ndfrom 6:00 – 8:00 pm, the Tampa Police Department and local neighborhood watch will be holding another “Taste of Davis Islands” in the Village.
  • o Email Lisa Devitto if anyone’s organization would like to be a part of the event.

VI.  NEXT MEETING DATE & MEETING OBJECTIVES

Next Meeting: Thursday, November 15^th

Meeting Objectives: Hold elections of officers to serve during 2013. Update the plan’s implementation status, and re-rank implementation strategies if needed.

VII.   The meeting was adjourned at 8:45 pm.

 

DAVIS ISLANDS COMMUNITY PLAN

STEWARDSHIP TEAM MEETING

DRAFT SUMMARY MINUTES

 

February 19, 2013, 6:30-8:30 PM

 HCC Administration Building, 1^st floor Conference Room

39 Columbia Drive

Present:  Gary Brown, Charner Reese, Lisa DeVitto, Susan Nelson-Crowley, Carolyn Bigley, Daniel Lavender, Laurie Potier-Brown, William Porth, Cheryl Eagan, Antonio Amadeo, Barbara Larson,

 

I.     Meeting was called to order by Gary Brown at 6:40 pm.                           

 

II.    APPROVAL OF NOVEMBER 15, 2012 MINUTES                            

        Minutes were approved as written.

 

III.  HOUSEKEEPING                                                          

1.  Fill Vacant DI Chamber of Commerce Position and Business Owner Position

It was moved and seconded that the vacant roster position currently identified as DI Chamber of Commerce be changed to a second DI Business Owner, with one filled by a representative of the Davis Islands Chamber if that body is functioning.  Motion was approved.  The procedures will be changed on the website. Lisa DeVito mentioned several individuals who might be interested in filling a position, and she will follow up.  It is sometimes difficult to attract business owners, particularly restaurant owners, as the meeting times conflict with their hours.

  Fill Vacant Alternate Positions

Daniel Lavender was approved as Lisa DeVitto’s Alternate

. Roster Update

No roster changes at this time. 

  Team Letterhead return address

It was noted that the DI Stewardship Team letterhead lists Cheryl Eagan’s address, as the former secretary.  It was recommended that this address be changed to the address of the Chair to maintain a Davis Islands mailing address.

 PR Efforts

Carolyn Bigley indicated that she would include updates on activities of the team in the Davis Islands Civic Association (DICA) newsletter.  Email blasts notifying DICA members of Team meetings will include a link to Stewardship Team meeting agenda.  The Stewardship Team will include updates twice per year in the Civic Association newsletter.  March 15^th is the cutoff for the next DICA newsletter.

Carolyn noted that a communications team is working on cleaning up aspects of the DICA website, and consolidating various Facebook pages. 

 Lisa DeVitto agreed that she will send a notice to the newspaper for the quarterly team meetings.  The group confirmed that the remaining meetings for the 2013 year will be May 21^st, September 17^th, and November 19^th.

IV.  OLD BUSINESS – FOLLOW-UP ITEMS FROM NOV 15^TH MEETING

 Regulatory Change (Form-based Code; Strategies 7.4, 7.3, 8.3 and 8.6):  Gary Brown reported that there is no change.  As stated in an email to the Team Chair from Thom Snelling of the City of Tampa Planning Department, following completion in 2015 of other neighborhood form-based codes, Davis Islands will be placed next in the Planning Division’s queue to begin the process to develop a form-based code for the Village Center and Davis/East Davis Main Street Corridor, in order to enhance and protect its pedestrian friendly design.

  Study, Planning and Conceptual Design (Traffic Calming/Complete Streets; Strategies 2.2 and 2.3)    

 1. DICA’s Safety Project Video

Antonio Amaedo, DICA Traffic Safety Chair, presented a video developed to explain to the community the need for traffic calming and complete streets designs for Davis Islands.  This video link will be available along with a DICA survey to gather feedback from residents, business owners and other interested citizens regarding their concerns about speeding and traffic calming.  The survey also asks respondents what they like about Davis Islands.  Video and email links will be mailed out to DICA mailing lists, and Stewardship Team members were encouraged to send the links to other pertinent constituency groups.  The plan is to leave the survey up through April 17^th.  A QR code will also be provided on flyers to be posted around Davis Islands.  The survey is not time-consuming; there are just 10 questions.

 The group discussed ongoing concerns about speeding on Davis Islands.  Some changes have been made in recent years, such as relocating the crosswalks as drivers come across the bridge.  The Boulevard needs to be resurfaced so that the “ghost” of former crosswalks is not visible.  Other concepts have been discussed such as reducing the number of traffic lanes, adding green medians on boulevards, and adding bicycle lanes. 

 Status of  City Transportation Division’s Response to Team’s letter dated Nov. 26, 2012 supporting DICA’s restriping request and asking for implementation of traffic calming/complete streets Plan Strategies.  

William Porth discussed the February 19, 2013 letter from Jean Duncan, City of Tampa Transportation Manager, to Gary Brown and the Stewardship Team regarding traffic calming on Davis Islands.  The letter indicated that the Transportation Department will work with the Davis Islands community for inclusion in future Complete Streets planning meetings.  William Porth explained that the City wants to move forward with complete streets initiatives, but that funding limitations are an obstacle.  There are 12,000 lane miles of roads within the City of Tampa.  West Davis Boulevard is up for re-paving within the five-year plan, and City planners are trying to move this schedule up to the nearer term.  South, East and main Davis Boulevards are not planned for the near-term, but perhaps could be moved up as well.  Some physical changes planned to address speeding include increasing the size and number of speed limit signs.  Stewardship team members discussed concerns about large signs from the standpoint of aesthetics and wind resistance.

 William Porth also discussed adding radar speed signs in the near term, so that drivers get feedback.  Dollars are scarce; Mr. Porth indicated that improvements on Swann cost approximately $500,000.  He also noted that it was sometimes challenging to work with multiple neighborhood subgroups.  It is best to have a single point of contact in communicating with the City.  Stewardship team members reiterated that its role in this instance is as a support body to the Civic Association in getting the relevant plan strategies implemented.  As it relates to Complete Streets, the DICA Traffic Safety committee is the point of contact.

 There was additional discussion about the large speed limit signs.  Could speed limits be reduced rather than simply add signs?  William Porth said that there has to be data to support changes in the speed limit and that the outcome of the complete streets restriping plan might support such a change (e.g., reducing maximum speed to 30 mph from 35 mph).

 Roy Jenkins Pool 2014 Operational Budget Development (Recreational Programming; Plan Vision Statement 3.d):  Lisa DeVitto reported that Councilman Harry Cohen is interested in City pools and their utilization.  He has expressed a desire for the City to invest in its pools, and he has conducted site visits to a number of City pools.  On Thursday, April 25, 2013, at Councilman Cohen’s request, the City administration will hold a workshop with City Council regarding programming at City pools.  Councilman Cohen has asked tha tDICA and the Stewardship Team be represented at that workshop.  His office will email Lisa DeVitto, Charner Reese, and Denise Cassedy regarding precise time of the meeting.  Lisa DeVitto will forward notice of the workshop to interested groups.

 Capital Improvements (Strategy 3.8 – Roy Jenkins Pool; Strategy 3.11- Seaplane Basin Park Restroom)

 Laurie Potier-Brown reported on the estimate for heaters for the pool.   It would be approximately $25,000 for two heaters (for the adult and children’s pool) and approximately $15,000 to install the heaters, so $40,000 total if the heaters were installed simultaneously.  Laurie explained that although these heaters aren’t within the project scope, the plan is for construction to include necessary plumbing and gas lines should they be budgeted in the future.  Gary Brown asked if Laurie would check on where in the City right-of-way are the nearest natural gas lines. 

 Construction bids for pool renovations were opened on February 19, 2013.  The City received eight (8) bids.  The low bid was just under $2 million, and the high bid was around $2,600,000.  The City had estimated $2.3 million for the project.  There were four addendums issued on the project, so the timeframe slipped slightly, as questions came in from potential bidders.  City staff will review the bids before proceeding.  Construction is to commence in mid-May 2013, and the  pool completion date is pushed back to May 2014.

 Seaplane Basin Restrooms:   Laurie Potier-Brown reported that the 5-year capital improvement budget is set for major projects.  Each year, there are funds set aside for neighborhoods, but the needs far exceed available funds.  Although City staff has discussed restrooms at the seaplane basin, they are not funded in the plan at this time.  Laurie Potier-Brown explained that she submitted requests for funds for shoreline projects (including the restrooms) available via the Restore Act funds.  These are restoration funds resulting from the BP oil spill.   

 In terms of compost versus sewer lines, that has not been discussed further, due to the lack of funding.  Water and sewer lines are available, and Stewardship Team members stated that tying into the water-sewer lines would be preferred due to maintenance concerns.

 Laurie Potier-Brown also noted that on January 29^th, bids were open for upgrades to the dog park and repairs to the boat ramp.  This item will go to City Council on March 7^th. 

 There was additional discussion about flooding issues at the triangle where East Davis meets South Davis.  Lisa DeVitto has had discussions with City representatives responsible for storm water.  During high tides and storm events, the area becomes impassable.  Lisa understands that there is a proposal for improvements at the site that would include a parking area, and this seems problematic given the flooding issues.  Mr. Awad with the City said no storm water projects are planned for Davis Islands. 

 Carolyn Bigley clarified that the potential project under consideration is a community garden.  Raised boxes within the green space are on a diagram from the Garden Club. This area is under the jurisdiction of Clean Cities currently, but may move to Parks & Recreation.  This issue was tabled until there is further clarification.

 

1. UPDATE COMMUNITY PLAN’S IMPLEMENTATION STATUS (Table 2) - 

 

It was moved and approved that the community plan update be adopted.  Charner Reese suggested that after this year, which will be 5 years of reporting on the status of plan implementation using Table 2 as the format, that the first 5-years of reporting be archived and that we begin a new report on the status of plan implementation using the Table 2 format. The archived first 5 years report would be available on the DICA website.  The Team concurred with this approach to recording implementation progress.

 

1. IDENTIFY STRATEGIES TO FOCUS TEAM EFFORTS IN 2013

& STEPS TO IMPLEMENT   

 

The Stewardship Team agreed on the following strategies to focus implementation efforts in 2013:

 

ACTION TYPE	PLAN STRATEGY(IES)	ITEM:  STEPS TO IMPLEMENT
1. Regulation	7.4 and 1.2	Form-based Code:  Over the next 2 yrs, prepare the community for the 2015 City-led effort to develop a form-based code for the Village/Main Street corridor, as called for in the Community Plan, by engaging residents and business owners in educational forum(s) to inform them regarding the benefits of a form-based code and to establish a stakeholder working group to preliminarily define the Village/Main Street boundaries within which a form-based code would be appropriate. (Before beginning these actions, Team members Gary Brown and Charner Reese will meet with City staff member Cathy Coyle for guidance.)
2. Concept Plan & Capital Improvement Plan Update	2.11, 2.12, 2.3 & 7.3	Calming and complete street strategies, as described in Team’s Nov. 26, 2012 letter to City Administration, and support DICA as the lead in this effort. Participate in DICA Traffic Safety Survey on surveymonkey.com. (Team in support role; DICA/ Antonio Amaedo – Traffic Safety Chair, lead; individual participation in survey)
3.Enforcement	1.3	Speed Limit Enforcement:  Request solar powered speed signs. (not assigned)
4.Capital Projects	2.9	Bike Racks at Destinations:  Request the City Parks Department to install more bike racks in the Village.(Request verbally made by Team to Parks Dept’s Team Liaison, Laurie Potier-Brown, at Feb. Team meeting.)
5.Capital Projects	9.4	Old Infrastructure Replacement:  Request the City Stormwater Department to undertake an evaluation of flooding problems on the boulevards to determine what improvements are needed. (Team member Lisa DeVitto will contact City Stormwater Department staff member Alex Awad to request evaluation.)
6.Capital Projects	10.4	Kiosk for Public Meeting & Event Notification: Request variance from City sign code to allow kiosk in the green space right-of-way north of Apex Park. The variance would apply to City right-of-way and therefore, would the City, as the property owner, be the entity requesting the variance?  Before making a request, this issue needs to be researched to understand how the action can be accomplished. (Obtain and review copy of ordinance pertaining to this matter and meet with City Development Services staff member Cathy Coyle to discuss – not assigned.)
7.Capital Projects	3.22, 3.11, and 3.14	Seaplane Basin Park Improvements:  Request that this year’s update to Parks Dept’s 5-yr Capital Improvement Plan include as one project (or three) the following improvements to Seaplane Basin Park:  1) extension of paved trail to boat ramps/beach area;  2) a public restroom facility between dog parks and boat ramps;  and 3) an airport-themed playground between north parking lot and trail on west side of park. (Per Parks Dept staff, CIP will be updated in the spring. Therefore, a letter from the Team formally requesting that these improvements be added during this year’s update to the 5-yr CIP needs to be sent prior to the May Team meeting. Letter to Parks Director from Team Chair will be sent prior to next Team meeting.)
8.Capital Projects	3.8	Jenkins Pool Heaters:  At April 25th City Council Workshop on pool programming, request operational program funding at Jenkins Pool that provides for year-round use beginning in 2014 and capital funding to install two heaters estimated to cost a total of $40,000. This improvement is not presently part of City’s pool renovation project.  Representatives of the Team (Lisa and Charner) and DICA (Denise Cassedy) will attend the workshop and speak on behalf of these groups.
9.Capital Projects	5.9	Standardized Publication Racks:  Request Tampa Bay Times to repair broken racks on Davis Islands and to install two additional racks – one in front of the retail shops that include Wag and Subway on East Davis Blvd, and the other on the west side of Davis Blvd at the new pedestrian crossing just south of the on-bridge. (Request was made following Feb meeting to Gary’s Alternate, Janice Davis, and she is following up with Tampa Bay Times.)

 Other Discussion—Gary asked about whether improvements to the marina are on any capital improvement list.  Laurie Potier-Brown said that funding has remained an issue.  Despite advocacy in the past from the boating community, there has been little forward movement in completing the marina. Laurie Potier-Brown said she will do some research within the City about which department now has jurisdiction for the marina.

 Susan Nelson-Crowley expressed concern about bike and pedestrian safety.  There have been some bike rodeos in the past to provide communication about bike safety.  Perhaps this issue can be included in DICA newsletters.  William Porth noted that FDOT does Public Safety Announcements regarding bike safety. 

VII. OTHER BUSINESS 

 Charner Reese moved that language in strategy 3.13 dealing with Recreational programs be expanded to include all recreational facilities on Davis Islands.  Currently, the language discusses a future community center.  It was moved and seconded that this language be expanded so that items such as the swimming pool and tennis facility would be covered under this strategy.  The motion passed.  The Team also approved broadening the type of action under Strategy 9.11 to include capital improvements needed to address aging City infrastructure and to give infrastructure examples, such as storm water facilities and water and wastewater lines.

 VIII. NEXT MEETING DATE & MEETING OBJECTIVES 

 May 21, 2013:  Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress made in plan implementation.

IX.   ADJOURN

        The meeting adjourned at 8:30 PM.