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Meeting Minutes

DAVIS ISLANDS COMMUNITY PLAN STEWARDSHIP TEAM MEETING MINUTES   Note: Meeting minutes are printed in reverse chronological order, beginning with the most recently approved minutes and ending with minutes from March 9, 2010.

Approved Minutes from November 10, 2016 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present: Gary Brown, Charner Reese, Karen Cashon, A.J. Grimaldi, Antonio Amadeo, and Dan Lavender.

I. CALL TO ORDER

The meeting was called to order at 6:35 pm by Team Chair Gary Brown.    A quorum was not present.

II. APPROVAL OF SEPTEMBER 20, 2016 MINUTES

Approval of the September 20, 2016 minutes was not taken up because there was not a quorum. These minutes will be considered for approval at the February 2017 Team meeting.

III.   HOUSEKEEPING

A. The two Resident positions with expiring terms presently filled by Gary Brown and Charner Reese and one Business position with an expiring term presently held by A.J. Grimaldi were left unfilled for the 2017-2019 term due to the lack of a quorum. An election to fill those positions will be conducted at the February 2017 Team meeting.

B. The election of officers was not conducted due to a lack of quorum. Election to those 2-year term positions (for Chair, Vice Chair and Secretary) will be conducted at the February 2017 Team meeting.

C.  Also at the February Team meeting, filling the Alternate positions for the two Business Members as well as the Alternate position for the DI Garden Club Member will be considered, including James McLamore, who was proposed by A.J. Grimaldi to be his Business Alternate.

IV. PROGRESS ON IMPLEMENTING 2016 PRIORITY STRATEGIES

A. Traffic Calming/Complete Streets Project Status Report (Strategies 2.2 and 2.3) – Antonio Amadeo reported that repaving of neighborhood streets west of West Davis Blvd. is continuing and that repaving and restriping of West Davis Blvd between the apex and the second island bridge are still anticipated to be completed by the end of the year. Also it was noted by A.J. that a new ADA parking space in the Village on the east side of East Davis/north side of Biscayne has been installed.

B. Update on Tree Planting at Sandra Freedman Tennis Facility property (Strategy 3.6) – Karen Cashon, will be the new Parks and Recreation Liaison to the Stewardship Team beginning in 2017, replacing Laurie Potier-Brown who is retiring, reported that Sherri Mullis is now head of the Treemendous Program and that as far as Karen is aware the trees to be planted in the park south of HCC are on schedule to be planted by the end of the year, as was noted in the September Team meeting minutes. It was also mentioned by Gary, based on the September minutes, that the Team supports removal of the old, nonfunctioning concrete structure and broken bench within that area to improve permeability and aesthetics. He requested an update on this needed action.

C. Report from City Staff regarding Status of Consulting Services Funding for DI Village & Main Street FBC Project – Charner Reese stated that Thom Snelling, Director of City Planning and Development, would be attending the February Team meeting to update the Team on this item. Gary stated that more information about FEMA changes that will affect redevelopment are expected to be available in February.

D. Status of Councilman Cohen’s Research on Creating a City Ordinance for Undergrounding of Utilities (Strategy 9.1) – Gary stated that he was unable to reach anyone in Councilman Cohen’s Office and would continue to reach out to Councilman Cohen for an update on the status of ordinance development for undergrounding of power lines.

V. PLAN IMPLEMENTATION STATUS UPDATE

The Team reviewed the plan strategies and identified those for which implementation progress has been made in 2016. These identified implementation updates to the Plan will be presented to the Team in February for approval.

VI. OTHER BUSINESS

Report on Improving Communication between Civic Association and Team – Gary reported that he will continue to stay in regular touch with the DICA Board President, who in 2017 will be Leslie Stein. He is scheduled to speak at the DICA Annual meeting this November 15th to remind those in attendance about the DI Community Plan and the role of the Stewardship Team in guiding implementation. Charner reminded the Team of the suggestion that the Team Chair or Chair’s designee report to the DICA Board every March to report on the strategies the Team identifies every February to focus implementation efforts on, in order to get input and agreement on leaders for those efforts

VII. 2017 TEAM MEETING DATES

The dates chosen for the Team’s 2017 quarterly meetings are: Tuesday, Feb 21, Tuesday May 16, Tuesday, Sept 19 and Thursday, November 16. All meeting will be held in the 1st floor conference room at HCC, DI Campus (tall building) and will begin at 6:30 pm.

VIII.   The meeting was adjourned at 7:30 pm.

Approved Minutes from September 20, 2016 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present: Charner Reese, Donna Tope, William Porth, Phyllis Fleming, Marilyn Gauthier, Janice Davis, Ben Marshall, R.J, Haughey, Antonio Amadeo, John Wolfe, Ira Cohen, Laurie Potier-Brown, Michael Palori, Rhoda Franklin, A.J. Grimaldi and Lorraine Smith

I.  Meeting was called to order at 6:30 pm by Charner Reese.

II. Meeting minutes from May 17, 2016 were approved as written.

III. HOUSEKEEPING

Alternates for the two Business positions on the Team need to be filled. The Alternate for the DI Garden Club needs to be designated by the Garden Club.

IV. PROGRESS ON IMPLEMENTING 2016 PRIORITY STRATEGIES

A. Traffic Calming/Complete Streets Project Status Report (Strategies 2.2 and 2.3) – William Porth, Team Liaison, City of Tampa Transportation Division, reported that West Davis Blvd and residential streets to the west are still on schedule to be paved by the end of this calendar year. This is from the east/west apex down from the bridge (west of West Davis Blvd). The City will re-profile the road so that the water is better moved to the inlet. Not sure about start date but feel confident it will be complete by end of 2016. A road safety audit (audit of signs, signals, ADA issues within the space) was performed by a consultant. It includes implementation strategies including sidewalk and crosswalk fixes. The audit looked at crashes, parking needs and constraints. How bike lanes will be included through the area is to be determined. William will send out an electronic version of the report.

B. Update on Tree Planting at Sandra Freedman Tennis Facility property (Strategy 3.6) – Laurie Potier-Brown, Team Liaison, City of Tampa Parks and Recreation Department reported that crepe myrtles and two live oaks will be planted in the grassed area that was the old Zen garden. The removal of dead trees and dead wood from trees has been difficult in the area north of the tennis courts because of standing water in this area due to summer rains. The remaining work will be done in the Fall when it is drier, including planting the remainder of the trees along the east side of the HCC parking lot. What was also noticed is that the old, deteriorated decorative concrete area floods regularly and should be considered for demolition to improve drainage.

C. Roy Jenkins Pool Funded for Year-around Use! (Strategies 3.7 and 3.12) – The Team decided that an email would be sent by Gary on behalf of the Team to thank all involved in this successful effort, including to the Civic Association, the Tampa Parks and Recreation Department, Councilman Cohen and Mayor Buckhorn.

D. Seaplane Basin Park Restrooms (Strategy 3.10) – Charner, on behalf of Gary who was not able to attend the Team meeting, stated that the restroom project was not approved in the FY 2017 City budget. She recommended that nexty year, the Team request funding in the FY 2018 capital improvement budget. She also noted that in this past year several stakeholder came together to support this project, including Peter O. Knight Airport, Davis Islands Yacht Club, Davis Islands Civic Association, and the Friends of DI Dog Parks. And that the HAA staff identified 3 locations within the park that would be suitable for locating restroom facilities without interfering with airport functions.

E. Report on Meeting with City Staff on How to Fund Consulting Services for DI Village & Main Street FBC Project (Strategy 7.4) – Charner reported that she, Gary, Cathy Coyle and Mike Callahan met with Planning and Development Director Thom Snelling about how to fund consulting services for the project Mr. Snelling will look at possible grant programs, particularly through FEMA due to the coastal location. If the City qualifies for such a grant, then the City would match the grant funding. $150,000 is what staff estimates would be needed for consulting services, would include 10 design charettes-style public meetings every 3 weeks. Mr. Snelling stated that a funding strategy (e.g., grant funding) would need to be feasible before discussing this with the Mayor. The best scenario for the project to get back on track with funding would be in October 2017 (FY18).

F. Status of Councilman Cohen’s Research on Creating a City Ordinance for Undergrounding of Utilities (Strategy 9.1) – Ira Cohen, Team Alternate representing DICA, stated that there has been no progress and nothing discussed in the last few months. DICA is viewing it as a long term project.

G. Flooding on Boulevards (Strategy 9.4) – Team discussed concerns regarding need for implementing maintenance, enforcement and/or mitigation procedures appropriate to address flooding in specific locations, including possible installation of a pump at major flooding sites. (Strategy 9.4). Ira discussed the violations of ordinance that occur around the Islands and how enforcement is needed to control the plugging of catch basins. He said DICA reviewed a building proposal to demolish Cadillac apartments and there is an area where there is a percolation type setup. Need to create pervious areas in private residential areas. Discussed Scott Street project where drainage basins are created in the roadway to slow traffic as well as capture water and planting it with vegetation that likes a wet environment as an example of opening up some of the larger right of ways and creating a more pervious area within therm. Regarding yard debris and grass getting into inlets, there is need for better communication so that residents understand this issue. Civic Association can start to discuss and send email communication. Need to ask the City to look into improving catch basin cleaning schedule and increase pervious areas where possible when allowing redevelopment. William noted that the City is looking into cleaning the outfalls along the sea walls.

V.  OTHER BUSINESS

Report on Steps to Improve Communication between Civic Association and Team – Reporting on behalf of Gary, Charner stated that at the last meeting Ira pointed out that we need better communication and collaboration between the Civic Association and the Team. Charner suggested that the after every February Team meeting, the Team Chair or designee attend the March meeting of the Civic Association Board to report on the plan strategies that the Team identified to focus on for the year and to obtain input regarding the strategies as well as the lead implementers. She also stated that it would be helpful for the DICA President and the Team Chair to meeting to meet at whatever frequency needed to keep line of communication open particularly with regard to understanding and communicating to the members of their respective organization the roles of each entity.

VI. NEXT MEETING DATE & MEETING OBJECTIVES

November 10, 2016: Hold elections to fill positions with expiring terms and hold elections of officers to serve during 2017. Follow up on items from the Team’s 3rd quarter meeting. Identify any changes needed to the implementation status of the Community Plan’s strategies.

VII.   Meeting adjourned at 7:45 pm.

Approved Minutes from May 17, 2016 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Donna Tope, Al Erdman, John Wolfe, Ira Cohen, Joanne Watkins and Laurie Potier-Brown

I. Meeting was called to order at 6:35 pm by Gary Brown

II. Meeting minutes from February 16, 2016 were approved as written.

III.   HOUSEKEEPING         

  1. The two Alternate Business positions need to be filled.
  2. Joanne Watkins is still working on filling the vacant Garden Club Alternate position.
  3. No changes were recommended to the roster.

IV. PROGRESS ON IMPLEMENTATION OF 2016 PRIORITY STRATEGIES (See list of 2016 Priority Strategies)

1. Traffic Calming/Complete Streets Project (Strategies 2.2 and 2.3) – Deferred discussion until next meeting because Antonio Amadeo and Willaim Porth were not able to attend the meeting.

2. Tree Planting at Sandra Freedman Tennis Facility (Strategy 3.6) – Laurie Potier-Brown, Team Liaison, City of Tampa Parks and Recreation Department, reported that trees are proposed to be planted by the Treemendous Program in two areas of the park – one is the former Zen garden and the other area is in the green space north of the HCC parking lot.  The DICA Alternate, Ira Cohen, stated that there is a concern about the location trees in the former Zen       garden to ensure that they do not obstruct use of the area for Movies in the Park.  Charner to meet with DICA Board representatives, Dan Pepper and Janice Davis, to make sure the tree placements will not conflict with that use, and will report back to Laurie with input for the finalizing the planting scheme.

Laurie continued to discuss proposed landscaping improvements for the other area in the park. An arborist will remove the trees that are dead or diseased and then will plant the new trees. Concerns are of views for the people on Columbia Drive.  Also, she mentioned that there is a unique concrete layout with openings that would be a perfect opportunity for the children to create a butterfly garden. She also said that she will work on having the broken concrete bench      presently in this area replaced with a new bench.

Al Erdman suggested adding some tables with seating in order to provide outdoor seating where people can eat.

Ira spoke about movie night and stated that this does not obligate them to occupy the space if there is a better use of the green space. He recommended investigating ways to improve communication between the Davis Island Civic Association and the DI Stewardship Team, generally to ensure collaboration and avoid overlap.  Gary stated he would meet with Dan Pepper, DICA President to pursue this and will report back to the Team in September.

3. Roy Jenkins Pool Year-around Use (Strategies 3.7 and 3.12) – Laurie reported that the Mayor requested the budget numbers from the Parks Department, which she said is a “good sign” that the funding for year-around use of the pool will be included in the City’s FY 2017 operational budget.

4. Seaplane Basin Park Restrooms (Strategy 3.10) – Gary reported that Councilman Cohen said he would put it on his list of requests to the Mayor and will ask for only one bathroom building on the beach side rather than the two the Team requested (one on each side of the basin) in the hopes that this smaller FY 2017 funding request would be acceptable.

5. DI Village & Main Street FBC Project (Strategy 7.4) – The City representative, LaChone Dock, who was invited to the meeting to report on the status of how the project will proceed, did not attend the meeting. The Team discussed and decided to send a letter to the Thom Snelling, Director of Planning and Development, to stress the importance of not wasting the work that has been done so far by indefinitely delaying the project.

6. Undergrounding of Utilities (Strategy 9.1) – Ira reported that the ordinance for undergrounding utilities is currently being prepared by the County. This creates a funding mechanism in order for areas to be able to do this. TECO then gets an estimate together for what it would cost to do it, as well as the obligations for the residents. Could be paid for over 30-year period as part of the monthly bill. First step is to create the ordinance in order to start the funding process.  From what is known, impact to the residents is minimal.  TECO is currently being challenged with the current and future demand that Davis Islands is going to be putting on their system (i.e., houses are growing that are requiring more power, and backyard poles are problematic).

7.  How to Address Flooding on Boulevards (Strategy 9.4) – Ira pointed out the need for mitigation activities, such as maintenance and enforcement, rather than infrastructure upgrades to address flooding on boulevards. He cautioned that we need to be realistic about what can be done.  At the next meeting, the Team will discuss possible mitigation actions and locations and consider communicating concerns via a letter to the Stormwater Division.

V. OTHER BUSINESS

1. After the February Team meeting, Chair Gary Brown requested that at the May meeting the Team consider adding the following Plan strategy to the 2016 priority strategies to focus on this year: Strategy 10.4 – Kiosk at Apex Park Right of Way. The Team did not support moving forward with this year with work on Strategy 10.4

2. Discussed putting dockage along fence of the little league park in order to have the water taxi stop there. Thought behind this is that there would be more foot traffic into the village. Ira will gather more information. Tampa Port Authority might be first stop to discuss this idea.  Donna to get Ira any information of who TGH contacted to get the water taxi dock installed at TGH.

VI. NEXT MEETING DATE & MEETING OBJECTIVES

September 20, 2016:  Discuss/approve actions necessary to support implementation of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress.

VII.  Meeting adjourned at 8:25 pm.

Approved Minutes from February 16, 2016 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Donna Tope, Michael Palori, John Wolfe, William Porth, Taylor Ward, Lisa DeVitto, Phyllis Fleming, Al Erdman, Rhoda Franklin, RJ Haughey and Antonio Amadeo

I. Meeting was called to order at 6:30 pm by Gary Brown.

II. Meeting minutes from November 18, 2015 were approved as submitted.

III.    HOUSEKEEPING

A.  R. J. Haughey was approved as Antonio Amaedo’s Alternate.

IV. OLD BUSINESS: FOLLOW-UP ITEMS FROM NOV 18TH MEETING

A. Update on DI Traffic Calming/Complete Streets Studies/Projects (Strategies 2.2 and 2.3) – Antonio Amadeo, Team Member representing Residents, and William Porth, Team Liaison representing City Transportation Division

  1. William Porth stated that the Mayor was briefed regarding the paving schedule for the boulevards and that West Davis should be coming up this year.

2. Currently working with surveying to collect data on the water            flow because standing water not making it to the inlets in some          areas.  The road surface will be milled and then paved.

3. If anyone finds pot holes or signs that are in need of repair,                  please feel free to contact the Operations Yard at: (813) 274-              3101, and it will be placed on the list for review.

4. New crosswalk flashing lights installed seem to be working well.          Gary mentioned that his only observation is that the light                    timing needs to be adjusted as it seems to be flashing an                      extended period.  William will ask that timing be checked on                the crosswalk lights.  Lisa  noted that there is some driver                    noncompliance at the crosswalk.

B. Siting of Seaplane Basin Park Restrooms (Strategy 3.10). Background: Aviation Authority staff identified three locations for public restrooms in the park (see Site Map & Restroom Drawing).

  1. Maps were distributed for review that included the three sites that have been approved by the Aviation Authority for possible location of a restroom facility the size of the one in the drawing.
  2. The Team decided (motion unanimously approved) to send a letter to Councilman Cohen and copy the Parks Director requesting support for funding of such a restroom facility on each side of the park (one on the west side and one on the east side at sites identified by the Aviation Authority).

C. HCC Parking Lot Beautification Update (Strategy 5.1). Background: Stewardship Team requested the City, through its tree planting program (Treemendous Program), to install seven trees along the east side of the HCC parking lot on park property abutting the parking lot. Parks Dept planted lovely trees in the park, but the trees were not installed in a location that would implement the policy. Parks staff reviewed the situation and indicated that in the near future the trees would be relocated in proximity to the parking lot.

  1. Charner reported that the trees have been relocated to their proper place. She also stated that the old “Zen” garden on the park property in front of the tennis complex has been removed and has been planted with turf grass and that the addition of oak trees in this area would greatly improve the use of the area for passive recreation. She also noted that the green space in the park between HCC and the tennis courts would benefit from a tree planting plan because so many of the trees presently in that area are either dead or dying having been part of the original DP Davis landscaping.  She recommended that we ask Laurie Potier Brown to look into this and see if these areas would also benefit from the City’s Treemendous Program. She suggested it be one of the priority focus areas for 2016 (See VI, below).

D. DI Village & Main Street Design Project Update (Strategy 7.4)

  1. Gary reported that he Charner and the Planning staff met with Professor Green from USF School of Architecture to see where we could get help from their graduate students in this process because our planning staff is stretched with other projects.
  2. Professor Green likes the project but we are on hold until they can identify graduate students to assist. He may have a few students this summer but he cannot make any commitment at this time.
  3. Inventory and Analysis of Existing Conditions study was completed by City Planning staff and the associated study maps will be posted shortly at dicivic.org/mainstreetproject.
  4. Project schedule information will also be updated on the website to indicate that the project will not will not go on to the design concept phase until resources are available to do so.

V. OTHER BUSINESS

A. The DI Civic Association, at the behest of concerned citizens, has spoken out about the installation of overhead power lines/poles being planned for roadway on Davis Islands, contrary to the DI Community Plan’s Vision and Plan Strategy 9.1 which calls for the undergrounding of utility lines (see DICA letter, dated Jan. 28, 2016). Gary discussed information he obtained including the experience of the Dana Shores community regarding the undergrounding of overhead power lines/poles. Gary was directed to follow-up with DICA Board President Dan Pepper and any other Board members interested to inform them of the information he obtained.

B.  According to a Tampa Bay Times article (see link below), City funding for restoration and year-around operation of Cuscaden Pool is to be provided, while the DI community’s request for funding for heaters and an operational budget for year-around use of Roy Jenkins Pool has not been forthcoming (Plan Strategies 3.7 and 3.12). The Team discussed the need for funding for heaters and year-around operation of Roy Jenkins Pool and will make it one of the priority focus areas for 2016.

VI.  IDENTIFY STRATEGIES TO FOCUS TEAM EFFORTS IN 2016 & STEPS TO IMPLEMENT

The Team identified the following strategies to focus implementation efforts in 2016, and identified the Team point person for each:

STR.         DESCR.          Point Person            Implementer

2.2, 2.3    Traf. Calming   Amadeo/Porth             City Transp                                  Complete Streets

3.6           Tree Planting   Potier-Brown/Reese    City Parks                                    Tennis Facility property                                                                              (Treemendous Program)

3.7, 3.12  Roy Jenkins Pool     Fleming, assist to DICA      City Parks                    Year-around Use

3.10        Seaplane Basin Park     Brown/Fleming               City Parks                   Restrooms

7.4          DI Village & Main Street   Reese/Brown    City Plan. & Dev.                 Form-based Code Project

9.1          Undergrounding of Utilities  Brown & Grimaldi       City,                                                                           assisting DICA           TECO,                                                                                                        other utilities

9.4       Infrastructure Repair   DeVitto/Amadeo     City Stormwater              Re:Storm Flooding

VII.     NEXT MEETING DATE & MEETING OBJECTIVES

May 17, 2016:  Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress made in plan implementation.

VIII.   Meeting was adjourned at 8:15 pm

Approved Minutes from November 18, 2015 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Donna Tope, Cheryl Eagan, LaChone Dock, Roberta Meade, Mike Callahan, Brett Fay, Marilyn Gauthier, Dan Lavender, Joanne Watkins, Cheryl Eagan, Ira Cohen, A.J. Grimaldi, and Lisa Kane DeVitto.

I. Meeting was called to order at 6:33 pm by Gary Brown.

II. Meeting minutes from September 15, 2015 were approved as written.

III.   IMPLEMENTATION OF 2015 PRIORITY STRATEGIES

A. DI Village & Main Street Project Update (Strategy 7.4): City staff presented the Inventory and Analysis of Existing Conditions Study, which is the first step in the project. The information was presented using a series of GIS maps. Existing uses, Land use designations, zoning districts, park locations, transportation infrastructure, land elevations, parcel sizes, street widths, sidewalk widths, architectural styles and street trees are some of the features examined. There was no collection of vertical data.  The parking spaces map has not been completed.

USF has been approached by the City Planning staff to assist with this project. USF Professor Trent Green of School of Architecture, who attended the meeting, was asked whether graduate students would be interested in participating in a project for credit. Professor Green would like to get a better understanding of the project and scope. This will need to be discussed further with his director and then he will follow up with the group.

B. TGH Traffic Circulation Study.  Out of the discussion at the September meeting regarding traffic calming/complete streets studies/projects, the Team’s TGH representative, Donna Tope, informed the Team of the Hospital’s study of traffic circulation on campus.  The Team requested a report on the study’s findings.

Cheryl Eagan stated that Tampa General Hospital hired a traffic engineering firm to review how to make traffic patterns better, including looking at the intersection of Arbor and Columbia.  Engineering firm looked at that intersection to determine if a roundabout could be installed but there was not enough room. However, coming into Tampa General Hospital at the bottom of the bridge, there will be a roundabout installed to make it safer for patients and visitors.  Flashers will be installed to eliminate people driving the wrong way up the bridge.

C. Update on DI Traffic Calming/Complete Streets Studies/Projects (Strategies 2.2 and 2.3) – Charner reported in the absence of Antonio Amaedo and William Porth that the repaving and restriping is on schedule for accomplishment in 2016. The pedestrian crossing at the base of the bridge has received good reviews, however the time of the light appears to be longer than needed.

D. Address Boulevard Flooding in Specific Areas (Strategy 9.4): Lisa DeVitto reported on the insufficiency of storm water drainage capacity on Davis Islands. There are no scheduled storm water improvements in the city’s five plans. Need to establish a timeline for assessment, budget and implementation. Lisa recommended that the Civic Association conduct a survey of residents to residents to inquire about flooding of their property.

E. Removal of Derelict Boats from Seaplane Basin Update (Strategy 4.5): This item was deferred for discussion at February 2016 Team meeting.

F. Seaplane Basin Park Improvement Request Update (Strategy 3.10). Background: Team requested funding in FY 2016 City budget for restrooms at park, but it was not allocated. At the September Team meeting, Aviation Authority representative on the Team, Marilyn Gauthier, cautioned that the location of the restrooms must be outside the runway protection zones.

The Team discussed possible sites for the restrooms and shared a prototype building plan with Aviation Authority representative on the Team, Brett Fay, and Alternate Marilyn Gauthier.  They committed to studying the information and identifying any locations that would be possible and will report back to the Team at the February meeting.

G. Future Community Center Site Exploration Update (Strategy 3.11) –  Charner reported that she dicussed with the DI Garden Club President, Marsha Kochis, the possibility of the City purchasing the Garden Club property for the purpose of siting a community center on the property in the future with a commitment of continued use by the Garden Club. Ms. Kochisr stated that the Garden Club is currently doing well and does not foresee that this would be something that they would want to do.

H. HCC Parking Lot Beautification Update (Strategy 5.1). Background: Stewardship Team requested the City, through its Tree Planting Program, to install seven trees along the east side of the HCC parking lot on park property abutting the parking lot. Parks Dept planted lovely trees in the park, but the trees were not installed in a location that would implement the policy. Parks staff reviewed the situation and indicated that in the near future the trees would be relocated in proximity to the parking lot (see email from Mark Neuberger, dated Oct 20, 2015) – Charner reported that the plan is to move the trees once the temperatures are cooler.

IV. UPDATE IMPLEMENTATION STATUS OF COMMUNITY PLAN STRATEGIES Team identified minor revisions to the implementation status, which will be reflected in the updated plan and posted on the Civic Association website.

V. OTHER BUSINESS

“Nextdoor” is a chat room for Davis Islands residents where you can sign up and post   things, specifically community related pieces, services you use, and getting community involvement.

VI.   SET 2016 MEETING DATES: The Team approved the following meetings dates in 2016: Third Tuesday of February, May, September and November.

VII.     Meeting adjourned at 7:55 pm.

Approved Minutes from September 15, 2015 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Donna Tope, William Porth, Al Erdman, Joanne Watkins, Michael Pulori, Ira Cohen, Lisa DeVitto, Marilyn Gauthier, Antonio Amadeo, John Wolfe and Karen Cashon

I. Meeting was called to order at 6:30 pm by Gary Brown

II. Meeting minutes from May 19, 2015 were approved as written.

III.   HOUSEKEEPING

  1. Lisa DeVitto is returning as a resident member.
  2. Joanne Watkins will stay on as member for DI Garden Club and look for an alternate.
  3. Ira Cohen has filled the DICA Alternate position.

IV. FOLLOW-UP ITEM FROM PRIOR TEAM MEETING

A. Strategy addressing removal of canal sediment needed. Background: At the Feb. 17, 2015 meeting, the Team noted that the DI Community Plan’s Vision calls for removing sedimentation from the canals, but no strategy is identified to address this.  The Team discussed this matter and voted to the following strategy under Environmental Protection as Strategy 4.7: “Work with the City to develop a funding plan to remove sediment in any Davis Islands canals that presently cannot be navigated to return the canal(s) to navigable conditions.” This change will be reflected in the updated plan strategies in February 2016.

V. IMPLEMENTATION OF 2015 PRIORITY STRATEGIES

A. Update on DI Traffic Calming/Complete Streets Studies/Projects (Strategies 2.2 and 2.3) – Antonio Amadeo, Resident Team Member, and William Porth, City Traffic Safety Coordinator. William reported that the new ped. crossing signalization is on schedule and should be completed before the next meeting in November. William stated that the City is performing road safety audits at the prime intersections throughout the City. Looking for places to implement roundabouts (potentially at the Apex).  Also, the Team supported reduction of speed in the Village to 20 mph will likely be a recommendation that comes out of this safety audit.

Resurfacing and striping of West Davis Blvd will begin in FY 2016. Antonio discussed having landscaped islands within the right-of-way on West Davis Boulevard between Apex and Biscayne which would help with speed control. He stated that residents along this section of the roadway are interested in contributing funds for the landscaping. William stated that restriping of all the boulevards will be performed once roadways are resurfaced. Resurfacing of all roads on Davis Islands is underway and will be completed within 4 years.

Donna Tope mentioned that TGH is doing a traffic flow study on its campus. She agreed to give the Team an update at the next meeting.

B. Seaplane Basin Park Improvement Request Update (Strategy 3.10). Background: Team requested funding in FY 2016 City budget for restrooms at park. Gary Brown stated that he has not received any response yet from Councilman Cohen to the email request to help advocate for funding and that the final budget hearing was the same date and time as the Team meeting. Members discussed the need for restrooms, and Aviation Authority Team Member, Marilyn Gauthier, reminded the Team that location of the proposed restroom could be an issue because it must be located outside the runway protection zones.  Gary Brown and Charner Reese stated that they would research this issue and report to the Team at the next meeting.

C. Future Community Center Site Exploration Update (Strategy 3.11). Members discussed talking to the DI Garden Club President, Marcia Kochis, to inquire about interest in selling property to the Parks Department.

D.  Removal of Derelict Boats from Seaplane Basin (Strategy 4.5): Research how to accomplish; and develop action plan for advocating appropriate agency action. Lisa DeVitto is going to inquire with Councilman Cohen and City Chief of Staff about the status of removing of derelict boats.

E.  HCC Parking Lot Beautification Update (Strategy 5.1). Background: Stewardship Team requested the City, through its Tree Planting Program, to install seven trees along the east side of the HCC parking lot on park property abutting the parking lot. Charner reported that the Parks Dept planted lovely live oaks and magnolias in the park, but the trees were not installed in a location that would implement the policy. She stated that Parks staff have reviewed the situation and indicated that the trees would be relocated in proximity to the parking lot but far enough away not to adversely affect the adjacent walkway.

F. DI Village & Main Street Pedestrian Friendly Design Project Update (Strategy 7.4). Gary reported that he and Charner recently met with the City Planning staff to receive an update on the status of the inventory and analysis of existing conditions in the Village and Main Street corridor (study area). The Inventory and Analysis is almost completed and is expected to be concluded the end of October. City Planning staff will make a presentation summarizing the study to the Stewardship Team at its November meeting and to the DI Civic Association in January.

The next public meeting on the project is expected in early 2016 to review the results of the Inventory and Analysis, refine the boundaries of the proposed district, and begin conducting a series of public workshops to develop the   design concept.

Project information, including schedule, is provided at http://dicivic.org/dica-projects-2/di-plan-stewards/di-village-and-main-street-project

VI. OTHER BUSINESS

Lisa DeVitto will lead on Strategy 9.4, as it relates to flooding and the need to upgrade stormwater infrastructure on DI to alleviate flooding in specific areas of the boulevards. Antonio Amadeo will assist with this.

VII. NEXT MEETING DATE: November 17, 2015 [NOTE: This meeting was later rescheduled to November 128, 2016]

VIII.   Meeting adjourned at 7:55 pm.

Approved Minutes from May 19, 2015 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present:  Charner Reese, William Porth, Al Erdman, Cheryl Eagan, Donna Tope, Gary Brown, Phyllis Fleming, Antonio Amadeo and John Wolfe

Meeting was called to order at 6:40 pm.  Meeting minutes from February 17, 2015 were approved as written.

HOUSEKEEPING                                                                                       Roster will be updated to include Donna Tope as Cheryl Eagan Alternate, representing Tampa General Hospital.

FOLLOW-UP FROM FEB 17th TEAM MEETING

  1. The need for Strategy 1.4 to be revised to address completing Marjorie Park marina was discussed. The Team decided to revise Strategy 1.4 to read: “Promote the utilization of Marjorie Park marina by completing the build-out of the marina and adding appropriate amenities.”
  2. A discussion of adding a new strategy, under the Environmental Protection focus area, to address removal of canal sediment was deferred to the September meeting.
  3. Charner stated that DICA has reimbursed the cost of sending to property owners the postcard notification of the Village & Main Street Project kickoff meeting.IMPLEMENTATION OF 2015 PRIORITY STRATEGIES
  1. Islands Shuttle (Stategies 1.5 and 2.16). Phyllis Fleming provided the following background information: In 2014, Hart eliminated the bus stop in the village. The only access to a bus for DI residents is from Tampa General Hospital.  A meeting to discuss mass transportation options for downtown, Davis Islands, SoHo and etc. was held in February, attended by City Councilman Harry Cohen and Commissioner Sandy Murman.

Phyllis described the need for a circulator system that gets     people to and from the Village and also downtown.  She stated that there was a Downtown Transit Development Plan update earlier this year, with a circulator called for by 2020.  It is not clear that Davis Islands is included.  Charner stated that we should raise the need for a circulator as part of developing a Form-based Code for the Village and Main Street corridor, specifically when the community begins developing design concepts beginning in early 2016, and to also ask that Davis Islands be included in the downtown circulator as part of the next update to the Downtown Transit Development Plan.  Cheryl will check with Jim Burkhart, CEO of Tampa General Hospital, to find out if he has had any indication that part of the downtown plan has a transportation plan component for DI.

2. Monitor On-Going DI Traffic Calming/Complete Streets Studies/Projects; and Provide Input/Feedback (Strategies 2.2 and 2.3) – William Porth stated that Transportation Division has worked through issues for upgrading the existing flashing crosswalk at Davis Blvd. and Adalia Ave. The new system will be the first test site in the City of Tampa and will be installed by the end of the year. There will be a total of 4 flasher pedestrian units which will have two for each direction.  Also, the street coming onto the islands (Hyde Park Ave) will be narrowed.  Also, a consultant is onboard to review the scope of traffic calming improvements to be included for Davis Blvd. It was noted in the discussion regarding actions needed to address traffic calming that the Stewardship Team’s original request for lower speed limits within the Village as part of the Complete Streets project needs to be revised to reflect 20 mph and that a written request to the Transportation Division needs to be sent as soon as possible. The Team approved a motion to do that and directed Charner to make the necessary revision to the Team’s original report and send that information as an email request to Jean Duncan.

3. Seaplane Basin Park Improvements (Strategy 3.10): The Team heard a report by Gary regarding his follow-up from the February meeting. Gary reported that he sent an email request to Brad Suder, Parks Dept Planning and Design Supervisor, requesting prioritization in the Parks Dept CIP of three projects identified in DI Community Plan (in the following order: restrooms, trail extension to beach, and airport-themed tot-lot) and requesting funding in FY 2016 for the restrooms.

4. Future Community Center Site Exploration (Strategy 3.11): Gary and Charner will initiate preliminary discussion with DI Garden Club Board to determine interest once Garden Club vacancy is filled.

5. RJ Pool Programming to Meet Needs (Strategy 3:14): Charner reported that DICA President Janice Davis communicated with Parks Dept Aquatics Program Manger, Heather Erickson to request that she instruct her staff to record all pool attendance at Roy Jenkins in order to have an accurate accounting of usage during the summer to help address budgeting for future programming needs.

6. Removal of Derelict Boats from Seaplane Basin (Strategy 4.5): A discussion of this item, and specifically researching how to accomplish and develop an action plan for advocating appropriate agency action was deferred to the September meeting because the lead member for this item was not present at the meeting.

7. HCC Parking Lot Beautification (Strategy 5.1): Al Erdman reported that creating landscaped medians in the parking lot is not feasible because needed parking spaces would have to be eliminated to do that.  He also reported that the land directly adjacent to the parking lot is owned by the City Parks Dept; and, therefore, HCC cannot plant trees on that open space as a way to implement Strategy 5.1.  The Team approved a motion to request that the City install trees along the parking lot as part of the Tree-mendous program.  Team Liaison Laurie Potier-Brown will be asked to follow-up regarding the request.

8. DI Village & Main Street Pedestrian Friendly Design Project (Strategy 7.4): Charner reported that the City with assistance from USF Planning Intern, Mara LaTorre, has completed the Inventory and Analysis of Existing Conditions in the corridor and that the project is on schedule, with a public meeting to be held in October to present the study results. Charner will coordinate with Al Erdman on reserving a meeting room at HCC’s Corporate and Continuing Education Center for the October meeting.

  1. Address Boulevard Flooding in Specific Areas (Strategy 9.4): It was reported that Lisa DeVitto has stepped down as Team Member, to be replaced by her Alternate, Dan Lavender, who was not in attendance. Therefore, unless another member steps forward to lead on this activity in 2015, work on Strategy 9.4 strategy by the Team is suspended.

NEXT MEETING DATE & MEETING OBJECTIVES

September 15, 2015:  Discuss/approve actions necessary to support implementation of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress.

VII.   The meeting adjourned at 8:10 pm

Approved Minutes from February 17, 2015 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present: William Porth, John Wolfe, Gary Brown, Al Erdman, Dan Lavender, Charner Reese, Jan Millican, AJ Grimaldi, Michael Palori, Lisha Harris and Phyllis Fleming.

Meeting was called to order at 6:38 pm.

  1. The November 18, 2014 meeting minutes were approved with one correction.
  1. Phyllis Fleming was confirmed by the Team to be Charner Reese’s Alternate, representing residents. Alternate vacancies include alternates for AJ Grimaldi (business representative), Michael Palori (business representative) and Antonio Amaedo (resident representative).
  1. Charner Reese was reimbursed by Team members for the cost of the meeting notification sign to be used throughout the DI Village & Main Street Corridor project.
  1. Charner reported on the Feb. 11th DI Village & Main Street Corridor project kickoff meeting, where those attending learned about this project to protect and enhance the pedestrian friendly nature of the corridor. The meeting attendance was good, and the information well received. Charner summarized the questions/concerns that were raised and stated that details will be posted at the dicivic.org website page that has been set up to provide project information and updates (http://dicivic.org/dica-projects-2/di-plan-stewards/di-village-and-main-street-project).  She also gave DICA Team member, John Wolfe, the receipts for reimbursement by DICA for the post cards/postage purchased/mailed to notify property owners in the corridor of the Feb 11th meeting (approx $180). The next step in the process is an inventory and analysis of existing conditions in the study area, which will be undertaken by City staff and USF intern, Mara LaTorre.  A number of volunteers signed up at the kick off meeting to help if needed. In the Fall, the second public meeting of stakeholders will be advertised and held at HCC to review the results of the inventory and analysis and to refine the boundaries of the project corridor.
  1. William Porth reported on a number of traffic safety and calming measures and evaluations, following up from the November Team meeting. He noted that the type of pedestrian controlled flashing light at the new pedestrian crossing south of the on bridge will be yellow (not red) and showed a graphic of the system to be installed. Installation will occur later in 2015 and will cost $9,800. At the last meeting, William reported that Transportation Division evaluated making the 17 Davis parking garage entrance/exit on Davis Blvd “right-in/right-out only” due to people trying to turn into the garage from the southbound inside lane during evening rush hour, and at that time concluded that the change may not be needed. At the Feb meeting, he added that a closer look at this issue might be included in next year’s “complete streets” planning for Davis Blvd.
  2. The Team prioritized three recommended improvements to Seaplane Basin Park for future funding. These projects are called for in the DI Community Plan and are listed as unfunded in the Parks and Recreation 5-year Capital Improvement Plan. The three projects, as prioritized by the Team, are: 1) restrooms; 2) extension of trail to the beach; and 3) an airport-themed tot-lot. The Team passed a motion for Gary to send Brad Suder, Parks Dept Manager, an email describing these three projects and providing the Team’s recommended funding priority, with the request that the restrooms be funded in FY 2016.
  3. Charner Reese reviewed the report sent by Parks Dept Liaison, Laurie Potier-Brown, regarding Roy Jenkins Pool. The report summarized the status of the construction “punch list” as follows:

– The pool leaks were finally resolved. Apparently the light   fixtures in the pool had faulty seals.

– The dead Wax Myrtles along the south side fence have been replaced.

– Pool tile repairs are being made.

– There are a number of on-going fixes occurring. You will continue to see our City vehicles at the pool as the City construction supervisor oversees any and all work.

  1. The Team discussed the fact that attendance records at Roy Jenkins Pool when it was reopened last year for 2 months are incomplete because only annual pass cardholders were recorded as attending. The Team decided to contact the Civic Association Board to see if they would take the lead in requesting complete records be kept this coming season so that we have a clearer picture of use for the purpose of advocating for an adequate operational budget to support needed programming at the pool. Charner will follow-up with Janice Davis, DICA President.
  1. The Team reviewed and approved with minor revisions the annual update to the strategic actions component of the DI Community Plan, including providing information on the status of implementation in the table of strategies rather than in a separate table. The updated plan will be posted on the dicivic.org website under “DI Plan Stewards” (which is under “Islands Groups”).
  1. The Team identified the strategies to focus implementation efforts in 2015 and identified Team members to lead on each one. The strategies/leads are listed below. The Team also noted that, while action to move forward with completion of the marina is needed, no plan strategy clearly addresses this issue.  The Team decided to take this matter up at the May meeting, focusing on possibly revising Strategy 1.4 to address the concern. Similarly, the Team noted that the Plan’s Vision calls for removing sedimentation from the canals, but no strategy is identified to address this.  The Team will revisit this matter in May and possibly add a new strategy under Environmental Protection (as Strategy 4.7).

STRATEGIES TO FOCUS TEAM EFFORTS IN 2015

Strategies 1.5 and 2.16: Islands Shuttle – PHYLLIS

Strategies 2.2 and 2.3: Traffic Calming/Complete Streets implementation – WILLIAM and ANTONIO

Strategy 3.11: Seaplane Basin Improvements – GARY

Strategy 3.12: Community Center (exploration of possible site) – GARY and CHARNER

Strategy 3:15: Pool Programming – CHARNER/DICA

Strategy 4.5: Derelict boats in Seaplane Basin – DAN

Strategy 5.1: HCC Parking Lot Beautification/Trees needed – AL

Strategy 7.4: Village and Main Street Form-based Code – CHARNER

Strategy 9.4: Upgrade stormwater pipes to reduce flooding in specific area (where East and South Davis meet) – LISA

11. The next Team meeting is May 19, 2015.

The meeting adjourned at 8:30 pm.

Approved Minutes from November 18, 2014 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

Present: Laurie Potier-Brown, William Porth, John Wolfe, Gary Brown, Al Erdman, Dan Lavender, Charner Reese, Jan Millican, Sheila Sanghri, and Joette Giovinco.

Meeting was called to order at 6:34 pm.

Sept 16, 2014 minutes were approved with one correction.

Lisa DeVitto was re-elected to fill a Resident position (Term: 11/2014 – 11/2017).

Antonio Amaedo was elected to fill a Resident position (Term: 11/2014 – 11/2017).

Michael Palori, who was not present, was elected to fill a Business position subject to his acceptance (Term: 11/2014 – 11/2017).

The length of term for officers was changed from 1 year to 2 years.

Gary Brown was re-elected Chair; Charner Reese was re-elected Vice Chair; and Cheryl Eagan, who was not present, was re-elected Secretary subject to her acceptance.

1. DI Village and Main Street Project

Most of those present reported on their outreach to property owners in the DI Main Street project preliminary planning area, either at the meeting or through email prior to the meeting. Still to report back are John Wolfe, Cathy Coyle, Joanne Watkins, Janice Davis, Cheryl Eagan, Michael Palori and Dan Pepper.

On behalf of Mike Callahan, Planner with the City of Tampa Planning and Development Department, Charner reported that the City and USF have executed the agreement for a graduate student in USF’s Local and Regional Planning Program to assist with the DI Main Street project in 2015. Her name is Mara LaTorre.

Charner will follow-up with Gary, Cathy Coyle and Mike Callahan to set a meeting in December to begin preparing for the first stakeholder meeting to be held February 11 from 6:30 to 8:30 pm. Al Erdman will reserve the meeting room, which will be the amphitheater at HCC’s corporate training center on Davis Islands.

A brief message (see below) to advertise the Feb 11th meeting, for use in various media, was approved in draft form and will be finalized once the detailed project information is posted under Stewardship Team on the DICA website and the page link provided. Charner will send the draft to John Wolfe for his information and will notify all Team members of final wording once it is final.

“Davis Islands’ Community Plan Stewards invite residents and businesses to a public meeting to kick off a Plan-implementing project to protect and enhance the pedestrian friendly nature of the Islands’ Village and main street corridor, Wed, Feb 11th, HCC campus on Davis Islands, 39 Columbia Dr, Corporate Center amphitheater, 6:30 p.m. For more information, go to ….……………………” [need link

At the DICA Board meeting in December, John Wolfe will request that DICA provide financial support for advertising the Feb 11th meeting by reimbursing for the cost of postcards to notify property owners in the project corridor, using the message above. The cost is expected to be no more than $150. Charner will investigate online websites that offer a complete mailing service, with addresses uploaded to the site for creating labels. Debbie Brown and Charner Reese will take the actions needed to get the postcards postmarked by 2 weeks before the Feb 11th meeting.

AJ Grimaldi and Michael Palori will make flyers using the message and will distribute them to businesses in the Village.

Lisa DeVitto will place a meeting notice (using the message) in the Tampa Bay Times to appear in the Feb 7th Friday edition of the Tampa Times, in the Neighborhood News Section. The phone number to call to reach the news room is 813-226-3303.

Charner will follow-up with Carol Rubin to post the DI Main Street project information on the Stewardship Team pages of the DICA website. She will also request 1) a temporary short blurb be posted in January on the DICA home page with a link to the project information, and 2) a January email blast be sent to DICA members notifying them of the Feb. 11th meeting.

Gary will ask Cathy Coyle if the City is going to install a meeting notice sign at the Apex, prior to the Feb 11th meeting. If not, the Team will design and purchase a reusable sign (estimated cost $70) to be shared among Team members. The sign will be worded in such a way that it can be reused for all stakeholder meetings related to the DI Main Street project (at least 2 meetings are expected in 2015; and up to 6 meetings are expected in 2016).

Gary and Debbie will post information on Facebook to advertise the Feb 11 meeting.

Laurie Potier-Brown will contact DI Post to request that the Feb 11 meeting be advertised in that publication.

Dan Lavender will contact TBT to place a meeting notice in that publication.

2. Traffic Safety/Calming

William Porth reported that by mid-2015 TECO will evaluate the Team’s request for lighting that makes pedestrians visible at night at the pedestrian crossings on both sides of the bridge (at the south ramp crossing at Bayshore Boulevard and 2 crossings on DI near the on-off bridges). Charner noted that there are light poles in the vicinity of these crossings, but because the poles are so tall, they do not shed enough light on the pedestrians at the crossings. There are also bushes on the south side of the Bayshore-side crossing that need to be removed.

William Porth reported that the Transportation Division is determining whether the cost of a pedestrian controlled yellow flashing light to replace the continuous yellow blinking light at the DI pedestrian crossing (the one with the refuge island). William will report back in February on the cost and a possible schedule.

William reported that a bike/ped ramp will be added in 2015 to connect the trail to the east side of South Davis Blvd. at the intersection with Mamora, funded by the Sidewalk Program.

William reported that Transportation Division evaluated making the 17 Davis parking garage entrance/exit on Davis Blvd “right-in/right-out only” due to people trying to turn into the garage from the southbound inside lane during evening rush hour. It was concluded that the change is not needed at this time.

William stated that he investigated reported traffic concerns at Columbia and Arbor during hospital shift changes (described in writing by Janice Davis) and did not observe any problems. William was asked to follow-up with Janice for clarification of the concerns.

3. The Team voted to delete Plan Strategy 1.7, which was determined by Atlas Aviation to not be economically feasible.

4. Roy Jenkins Pool

Laurie Potier-Brown reported on the use of Roy Jenkins Pool during the two month period from Sept through Oct when it was reopen for the first time in about 5 years, following a $2.2 million renovation. She said that only those people who had an annual pass were recorded as using the pool. The Parks Dept has no record of those who came to the pool and paid by the day. She also reported on the status of the construction punch list items the Dept is still working on, including replacing dead landscaping that is under warranty and investigating the leaks in the pool that are damaging the wall in the hallway next to the Women’s restroom. The Dept has not yet determined the source of the leaks. The investigation is on-going. Laurie also mentioned that Peggy Lenny is the Parks Dept staff member in charge of aquatic programming and can be reached at peggy.lenny@tampagov.net by those who would like to provide input on future programming and hours of operation at Roy Jenkins Pool. The Parks Department will be developing its 2016 operations budget early next year.

5. Plan Implementation Progress in 2014

The Team identified the following progress made in Plan implementation during 2014:

– Roy Jenkins Pool renovation completed (Strategy 3.8)

– Repaving of some neighborhood streets (9.4) – this is a 3-yr project which started in 2014 and will ultimately include the boulevards (blvds will be paved last)

– Dog Park and channel-side boat ramp renovated (3.11)

– 1 Davis Blvd sidewalk repaired (2.4)

– Preparations made for FBC kickoff meeting in 2015, i.e., the DI Village Main Street project stakeholder meeting (7.4)

– Restriping pavement plans for West Davis (apex to Biscayne) and South Davis completed (2.12)

– Solar digital speed monitoring sign installed on West Davis (2.12)

– Sign clutter along Martinique at Seaplane Basin Park removed (3.11)

6. Under Other Business, the following items were discussed:

– Laurie was asked what the Team could do to make 3 capital improvements at Seaplane Basin Park a higher funding priority in the Parks Dept’s CIP (restroom, trail extension to beach, and airplane theme tot-lot, which are all identified in the Community Plan). She agreed that it would be helpful if the Team prioritized the 3 projects for funding at the Team’s February meeting and provided that recommendation to the Parks Dept and at the same time let our Councilman know of these needs and the Team’s recommended priority for funding these projects.

– Charner mentioned several maintenance issues at Seaplane Basin Park, which Laurie said she would pass on to the appropriate staff.

– Jane Millican, Davis Islands Youth Sailing Foundation director, spoke to the group about the space needs of that organization. They have out-grown the space provided at the yacht club and would like to propose using additional space at Seaplane Basin Park to better facilitate programming. It was recommended that she prepare a concept drawing showing a proposed layout of what is needed and where it might be located for the Parks Department to consider. This item relates generally to Plan Strategy 3.11.

7.  2015 Meeting Dates

The Team approved the following quarterly meeting dates in 2015: 3rd Tuesday in Feb, May, Sept and Nov.

Meeting adjourned at 8:30 pm.

Approved Minutes from September 16, 2014 Stewardship Team Meeting,  HCC Administration (tall) Building, 1st floor Conference Room, 39 Columbia Drive

In Attendance:  Gary Brown, Charner Reese, Cheryl Eagan, Joann Watkins, Lisha Harris, Al Erdman, Michael Palori, A.J. Grimaldi, II and Lisa Kane DeVitto.

I. CALL TO ORDER

Meeting was called to order by Gary Brown at 6:35 pm.

II. APPROVAL OF MAY 20, 2014 MINUTES

Meeting minutes from May 20, 2014 had reformatting suggestions to leave out agenda items that were not discussed and to add meeting attendees. Minutes approved as amended.

III.  HOUSEKEEPING                                                          

Roster Update –

Dan Lavender will be added as an alternate under Lisa Kane DeVitto.

IV. IMPLEMENTATION STATUS OF 2014 PRIORITY STRATEGIES

A. Form-based Code (Strategies 7.4, 7.3, 8.3 and 8.6):  Report on status of actions to promote the development of a Form-based Code for the Village and Main Street corridor to protect and enhance the pedestrian friendly design of this area. The effort in 2014 is a continuation of the work begun in 2013.  The specific actions needed in 2014 are those identified in the Team’s form-based code work program (see work program) – Charner Reese with assistance from those identified below:

1. Status of Filling Two Team Vacancies (Resident and Business) by individuals with expertise and/or interest in FBC process, such as a resident who is an architect and a business representative from the Village.

  • We identified a couple of architects who are also residents and contacted one of them who did not have interest in participating. Gary will follow-up with Antonio Amadeo to request his participation on the team by filling the vacant resident position.
  • Michael Palori, who is now A.J.’s business position alternate, will consider changing from alternate to member by filling the second business position which is now vacant and will discuss intentions at November meeting.

2. Status of Database of Property Owners in the Village/Main Street corridor as depicted by a preliminary planning area map to be used to notify property owners of the first Stakeholder meeting.

  • There are 350 owners within the preliminary planning area that will we will notify of the first meeting.
  • Charner will draft a short project summary that Team members can use to contact major property owners this Fall about the project and inform them of the project and upcoming meeting in early 2015.

3. Status of City Planning Department’s Agreement with USF to formalize relationship with its Urban and Regional Planning program and with its School of Architecture to participate in project.

  • The agreement with USF Urban and Regional Planning School of Architecture to participate in the project will only require a letter of understanding.

       4. Status of Planning for Stakeholder Meeting, including place, date and time of first meeting; meeting content and presenters; approval of financial support request to DICA to cover postcard notification to property owners.

  • First planning meeting with stakeholders is targeted for February 2015. In preparation, DICA will be asked to approve the costs of sending out postcards to the owners (approximately $150).  It is anticipated that the planning process will be completed over the next several years.

B. Community Participation (Strategy 1.2) & Kiosk (Strategy 10.4):  Report on efforts with City staff to allow an attractively designed digital message kiosk in green space right-of-way just north of Apex Park, to be used to increase participation in plan implementation and other community communications.

  • Gary spoke with Karen Cashon and Brad regarding the kiosk. Brad indicated that it had gotten on the list for capital this year but it had not been approved.
  • Gary will follow-up with Cathy Coyle, Planning and Urban Design Manager to find out how to obtain a variance to the sign ordinance so that sometime in the future an attractive digital messaging kiosk can be allowed in the green space right-of-way just north of Apex park, as called for by the Community Plan. Gary will report back at the November meeting.

C. Pedestrian/Bike Safety and Traffic Calming (Strategies 2.11,  12 and 2.2):  This year, the Team’s focus is on providing feedback to the Transportation Division regarding specific plans for traffic calming and bike/pedestrian improvements for the boulevards as they are drawn up, as well as on relaying concerns regarding traffic safety issues that  need to be addressed (e.g., need for visibility lighting at pedestrian crossings, ped-controlled crossing lights, trail bike ramp at intersection of Mamora and South Davis).

  • A.J. requested a copy of the Team’s review of the City’s “complete streets” plans and timeline for the DI boulevards.
  • Charner will send this report to A.J. and highlight those items with which the City concurs.
  • William Porth was not in attendance. At the next meeting, he will address items raised by Team members.  Charner will forward to him a list of the items for review prior to the November meeting.

     D. Flyers’ Club (Strategy 1.7): Report on implementation of strategy to promote a flyers’ club at Peter O. Knight Airport to create opportunities for social interaction and promote the airport, by engaging with Atlas Aviation to take the lead to implement the strategy.

  • Lisha Harris reported that Atlas Aviation is of the opinion that the strategy is not economically viable.

V.  OTHER BUSINESS

 

  1. Roy Jenkins Pool Re-Opening: Report on Usage and Status of any Punch List Items – City Parks Liaison was not in attendance to report on these items. She will report at the November meeting.
  2. Lisa Kane DeVitto reported that the pool is getting a lot of use. Comments that have been heard are the hours of operations are not long enough and they would like it open year round. Pool is currently not heated (has no heaters) but it is prepped for it.

 

VI.  NEXT MEETING DATE & MEETING OBJECTIVES

November 18, 2014 is the next meeting date.  At that meeting the Team will hold elections of officers to serve during 2014; update the plan’s implementation status; and set meeting dates for 2015.

 

VII.   ADJOURN

 

  • Meeting adjourned at 8:30 pm.

 

 

Approved Minutes for May 20, 2014 Stewardship Team Meeting,  HCC Administration Building, 39 Columbia Drive

In Attendance:    Gary Brown, Charner Reese, Joanne Watkins, Bonnie Carr, Cheryl Eagan, John Wolfe, Lisha Harris and William Porth.

I.    CALL TO ORDER

Meeting was called to order by Gary Brown at 6:30 pm.

II.  APPROVAL OF FEBRUARY 19, 2014 MINUTES

Meeting minutes from February 19, 2014 were approved as submitted.

III. HOUSEKEEPING

A.   Elect Secretary

Cheryl Eagan was elected as Secretary.

B.   Fill Two Vacant Positions (business and resident)

No prospects at this time. Cheryl to contact resident who is an          architect and works for Harvard Jolly. Then she will inform team of outcome for the Architect/Resident position.

IV.  IMPLEMENTATION STATUS OF 2014 PRIORITY STRATEGIES

(See “Focus of Community Plan Implementation Efforts in 2014”)

A. Form-based Code (Strategies 7.4, 7.3, 8.3 and 8.6):  Charner Reese reported on the following items to promote the development of a Form-based Code for the Village and Main Street corridor to protect and enhance the pedestrian friendly design of this area. The effort in 2014 is a continuation of the work begun in 2013.  The specific actions in 2014 are those identified in the Team’s form-based code work program (see work program).

1. Status of Filling Two Team Vacancies (resident and business) by individuals with expertise and/or interest in FBC process, such as a resident who is an architect and a business representative from the Village. As discussed under Housekeeping,

  • Cheryl will follow up to identify a resident who is an architect, and AJ to follow up to identify a DI business representative.

 

  1. Status of Database of Property Owners in the Village/Main Street corridor as depicted by a preliminary planning area map to be used to notify property owners of the first Stakeholder meeting.
  • Charner requested two volunteers to assist in creating the database.

o   Joanne Watkins volunteered.

o   Gary Brown will ask his wife, Debbie.

  1. Status of City Planning Department Development’s Contract Development with USF to formalize relationship with its Urban and Regional Planning program and with its School of Architecture to participate in project.

Charner will contact Cathy Coyle to meet prior to the September       team meeting to discuss next steps.

4. Status of Planning for Stakeholder Meeting, including identification of place, date and time of first meeting; meeting content and presenters; approval of  financial support request to DICA to cover postcard notification to property owners.

  • Bonnie Carr (HCC representative) offered HCC Corporate Training Center amphitheater to have first stakeholders meeting that will be held in early 2015.

B.          Community Participation (Strategy 1.2) & Kiosk (Strategy 10.4):   Continuation of past efforts and new actions to increase participation in plan implementation – Gary Brown and Cheryl Eagan had nothing to report at this time.

C.          Pedestrian/Bike Safety and Traffic Calming (Strategies 2.11,  2.12 and 2.2):  This year, the Team’s focus is on providing feedback to the Transportation Division regarding specific plans for traffic calming and bike/pedestrian improvements (i.e., complete streets improvements) for the boulevards as they are drawn up, as well as on relaying concerns regarding traffic safety issues that  need to be addressed (e..g., need for: visibility lighting at ped crossings, ped-controlled crossing signalization lights, and repair of 1 Davis Blvd sidewalk)  

  • William Porth reported that 1 Davis sidewalk will be addressed shortly.  Also, because of the repaving, the complete street improvements will be delayed, with completion in three years for all of the boulevards expected in 3 years instead of 2 years, with the exception of improvements to Davis Boulevard which are not scheduled.

D.        On/Off Islands Travel/Connectivity with Downtown:  Because the Community Plan has no strategy relating to this concern, the Team will need to revisit the issue and determine whether one or more of the plan’s vision statements relate to the subject and, if so, whether or not to add a new plan strategy to achieve the vision. 

  • The Team decided to revisit this issue at the end of the year when status of plan implementation is updated.

E.      Flyers’ Club (Strategy 1.7): This strategy seeks to promote a flyers’ club at Peter O. Knight Airport to create opportunities for social interaction and promote the airport. This year, the Team’s effort is focused on engaging with Atlas Aviation to determine if that business would be interested in taking the lead to implement the strategy.

  • Lisha Harris will meet with the Atlas Aviation representative prior to next team meeting and report back.

V.    NEXT MEETING DATE & MEETING OBJECTIVES

September 16, 2014:  The objective of the September meeting will be to discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress.

VI.   ADJOURN

Meeting adjourned at 8:30 pm.

Approved Minutes for February 18, 2014 Stewardship Team Meeting,  HCC Administration Building, 39 Columbia Drive

In Attendance:  Gary Brown, Chair, Charner Reese, Lisa DeVitto, Cheryl Eagan, A.J. Grimaldi, Lisha Harris, William Porth, Laurie-Potier Brown, and John Wolfe

CALL TO ORDER

Gary Brown called the meeting to order at approximately 6:40 pm.  A quorum was present. Attendance note: Charner Reese reported that HCC Representative, Barbara Larson, our former secretary, moved out of state.  HCC is supposed to assign another representative and alternate but they have not confirmed the names.  John Wolfe is the new DICA representative, replacing Carolyn Bigley.

APPROVAL OF NOVEMBER 19, 2013 MINUTES.  Approved as written.

HOUSEKEEPING

Election of Secretary:   no volunteers.  Position remains open.   Lisa DeVitto offered to take minutes for this meeting only.   Recommendation by Cheryl Eagan that in recruiting for vacant positions we recruit someone to serve as Secretary.

Working with DICA to communicate with residents:    Charner Reese reported that she has been in touch with the Civic Association.    Charner explained our efforts to get Stewardship Team information on the DICA website.    John Wolfe, DICA representative, asked Charner to send him the information so that he could follow up.  Gary would like to publicize the need for two new members, and meeting notices and agendas, as well as Community Plan information, work program, etc.

Vacant Business Position, Resident Position, and Alternate Positions (see Roster):  No candidates at this time.   Gary Brown wishes to recruit from Civic Assn members. Lisa Harris, Peter O. Knight Airport representative, offered to talk to some residents who are active in airport liaison groups.

Updates to Roster:  Members were asked to make sure their information is correct. John Wolfe asked that we remove his wife’s business number; and use his home number.

OLD BUSINESS – FOLLOW-UP ITEMS FROM NOV 19TH MEETING

A. Regulatory Change (Form-based Code; Strategies 7.4, 7.3, 8.3 and 8.6):

Charner Reese recommended a schedule change to the previously approved work program to develop a form-based code for Village Center and Main Street Corridor to enhance and protect the pedestrian friendly design.  The revision would be to move the schedule back by one year to allow more time for gathering information, expanding the Team’s membership to include business and architectural expertise, and working with the City and USF to set up the process with planning and architect graduate assistance (see revised work program for details).   It was noted that Antonio Amadeo, a resident architect who has done an excellent job in moving forward the traffic calming plan, has helped us by making initial inquiries with USF regarding assistance with the FBC.   It was suggested we approach him to serve a three-year term on the Stewardship Team.  Also, Cheryl knows another architect Paul Schnitzlein (resident) with Harvard Jolly; and she could find out if he might be interested in serving.  John Wolfe also knows him.  John Wolfe requested that we send him the information about the Form Based Code work plan and what would be needed from volunteers.   Charner offered to follow-up once he is contacted. Cheryl offered to contact him.  A.J. doesn’t know of any business person in the Village who might be willing to serve – a matter of people having the time to commit.  A.J. will give it more consideration.

Another task is developing a database of property owners in the preliminary planning area so that all of them can be notified by postcard of the first stakeholder meeting to be held early in 2015.   We also need a way to pay for the postcards, and DICA was mentioned as a possible sponsor of that. John Wolfe with follow-up with the DICA Board once we have the database completed and know the number of postcards needed.

Another task in 2014 is for the City to begin developing contracts for graduate student assistance from the USF Planning Program for the inventory and analysis in 2014 and from the School of Architecture for graduate student assistance during the design charette process in 2016.

Lastly in 2014, we will need to identify the place, date and time of the first stakeholder meeting.   Need some entity to provide a meeting room without charge.  Charner will discuss this need with the Team’s HCC representative.

The revised timeline for the Form Based Code project proposed by Charner was approved with no objections.    Moved by Charner, and seconded by Lisa.

B. Study, Planning and Conceptual Design (Traffic Calming/Complete Streets; Strategies 2.2 and 2.3)   William Porth, Traffic Safety Coordinator, Tampa Transportation Division,  updated the Team on the implementation of the traffic calming/complete streets plan for DI (restriping of sections of the boulevards).   Phase I (West Davis from the Apex to Biscayne) – 100% plans have been approved.   Phase 2 (South Davis and East Davis south of Chippewa).   100% plans are under review. In other areas there is ongoing analysis of lane configurations, with concern about capacity and how to approach the four lane portion on Davis Blvd near Arbor. There are also concerns about locations for future crosswalks.   If there are two additional crosswalks added, there will be challenges. Still a lot of evaluation to be done before final plans can be developed.   A.J. Grimalde asked whether the plans are available online.   Charner stated she has the plans on paper, and William Porth said he would email them as a pdf file.   AJ wants to be sure that they are available to the public.  AJ expressed concerns about narrowing the 4 lanes, because then folks can’t pass slow-moving vehicles. Discussion ensued about how to educate the community.   Charner pointed out that DICA conducted an online survey about traffic problems and desired traffic calming measures, and many people in the community participated, with strong support for the type of traffic calming methods being incorporated in the restriping plans for the boulevards .  John Wolfe stated that in cities statewide they are narrowing the streets, and slowing the traffic, so that bicycles can safely share the streets.  John thinks the era of going 50 – 60 mph on the boulevards is over, and that, “bikes are back.” William Porth reported on the two radar feedback signs to be installed on West Davis for $10,300 each.  They are better and newer than the ones on Bayshore. Gary Brown stated that the new crosswalk at the north end of Davis Blvd needs a pedestrian activated light.   William said Adalia residents would like a stop light, but most others would not.   There are flashing beacons available that come on when pedestrian activates.  Willam is encouraging this option, but the City is hesitant to commit to this location.

C. Flood Insurance Update  (Vision Statements: 1. b. & c., 5. b., 6. b., 7. c., 8. a., b. & c) A.J. reported that the U.S.  Senate passed a bill to delay for 4 years,  primary residences only – no commercial, no second homes;  U.S. House will vote on it next week. Lisa reported that SB 1926 was in US Senate; problems with federal relief, per details from A.J.   In the Florida State Senate, Sen. Jeff  Brandes (our Senator) has a bill that is limited in relief – says relief must be market based.  Lisa shared information from the Property Appraiser as to FIRM date for Tampa, number of properties on DI in various categories, and the number of pre-FIRM properties.  Property Appraiser provided a map that Lisa will share. The Team discussed effects for DI. Gary says property values are going back up to peak which will spur redeveloped.   AJ stated that probably any flood insurance relief will be to current residents, and the new rates will go into effect for anyone who buys.

D. Response to request for information regarding attendance at City Pools to evaluate opportunity to increase Roy Jenkins Pool Operational Budget to allow year-round use (Recreational Programming; Plan Vision Statement 3.d) – Gary Brown  stated that  Greg Bayor, Parks Director, is having staff gather some information, no funds in budget for another study.

IDENTIFICATION OF STRATEGIES (in Table 1 of Community Plan) TO FOCUS TEAM EFFORTS IN 2014 & STEPS TO IMPLEMENT

At the first quarter meeting of the Davis Islands Community Plan Stewardship Team,  the Team charted its course for the year by identifying the strategies in the Community Plan that will be the focus of implementation efforts this year and the leads for these efforts:

A. Form-based Code related strategies (7.4,7.3, 8.3 and 8.6) to develop a Form-based Code for the Village and Main Street corridor to protect and enhance the pedestrian friendly design of this area:  The effort in 2014 is a continuation of the work begun in 2013.  The specific actions in 2014 will be those identified in the Team’s form-based code work program, namely:

  1. Fill vacant resident and business positions on the Stewardship Team with emphasis on expertise and/or interest in FBC process.
  2. Create database of property owners and businesses in the Village/Main Street corridor as depicted by a preliminary planning area map to be used to notify property owners of the first Stakeholder meeting.
  3. City Planning Department develops contract with USF to formalize relationship with its Urban and Regional Planning program and with its School of Architecture to participate in project.
  4. Identify the place, date and time of first stakeholder meeting (possibly HCC); and identify meeting content and presenters.

LEAD: Charner Reese with help from Cheryl Eagan , John Wolfe, A.J. Grimaldi and Lisha Harris with regarding (a), Cathy Coyle with regard to (c), and Ben Marshall with regard to (d)

B. Community Participation (Strategy 1.2): Actions to implement this strategy will be a continuation of actions to encourage participation, such as providing public meeting notice of Team meetings as well as working more closely with the Davis Islands Civic Association to provide residents information about the Stewardship Team through the Association’s website,  by posting meeting dates, notices, agendas, minutes, etc. and by providing information on the website about Plan implementation efforts that are underway.

LEAD: Gary Brown, with help from John Wolfe

C. Pedestrian/Bike Safety and Traffic Calming strategies (Strategy 2.11,  2.12 and 2.2): Because of continuing strong community concern about traffic safety on the DI boulevards, the Team has spend much effort over the last few years highlighting these two strategies and requesting appropriate stakeholders take the necessary steps to implement them. Last year, the Civic Association surveyed residents regarding specific design possibilities within the rights-of-way that would help calm traffic and provide safe passage for all users.  Using the results of the survey, the City Transportation Division undertook a study and is now preparing restriping plans for sections of the boulevards. The City will soon begin implementing them, starting with a section of West Davis Blvd from the Apex to Biscayne Ave. This year, the Team will focus its efforts on providing feedback regarding specific plans for traffic calming and bike/pedestrian improvements for the boulevards as they are drawn up and will relay concerns to City transportation staff regarding any traffic safety issues that are identified as the City’s traffic calming effort continues to unfold.

LEAD: Team Members, with help from William Porth

D. Kiosk (Strategy 10.4): As part of the effort to improve community participation in the public affairs of Davis Islands (see #2, above), the Community Plan calls for an attractively designed electronic kiosk in the Apex right-of-way to inform residents of upcoming events.  The Team began seeking implementation of this strategy several years ago, but met with obstacles, such as sign ordinance prohibitions, the need to obtain a various to achieve the desired outcome, and lack of funding.  The Team will continue its effort this year to overcome these obstacles.

LEAD: Gary Brown, with help from Cheryl Eagan

E. On/Off Islands Travel/Connectivity with Downtown(Strategy?): Ask MPO to discuss this issue with us and possibly conduct an online survey of residents.  John Wolfe made suggestions on how to encourage market-based, commercial transportation for on-off  Island other than  public bus service.

LEAD:  Lisa DeVitto, with help from William Porth

F. Flyers’ Club (1.7): This is a new Team effort to implement this strategy, which seeks to promote a flyers’ club at Peter O. Knight Airport to create opportunities for social interaction and promote the airport. This year, the Team’s effort will be focused on engaging with Atlas Aviation to determine if that business would be interested in taking the lead to implement the strategy.

LEAD:  Lisha Harris, with help from Gary Brown

OTHER BUSINESS – Report from Laurie Potier-Brown.  Laurie reported on the improvements being made to various Parks Dept properties, including the pool, dog         park and boat ramps.

NEXT MEETING DATE & MEETING OBJECTIVES

May 20, 2013:  Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress made in plan implementation.   VIII.   Meeting adjourned at 8:25 pm

 

Approved Minutes for November 19, 2013, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Attendance:  Gary Brown, Charner Reese, JoAnne Watkins, Paul Harvey, Lisa DeVitto, A.J. Grimaldi, Vincent Palori, William Porth, Ben Marshall, Carolyn Bigley

I.    CALL TO ORDER Gary Brown called the meeting to order at 6:30 PM

II.   APPROVAL OF SEPTEMBER 17, 2013 Previous meeting minutes were approved as written.

III.   HOUSEKEEPING Elections were held to replace two open positions.  Susan Nelson Crowley will be moving off of the Board, and Charner Reese’s position is up for renewal as well.  Both are resident positions.  Charner recommended that over the holidays members talk to residents to generate interest.  Also, look at previous sign-in sheets for the residents who attended meetings.  Additionally, ask the Civic Association if the DI Group can send out a notice.  Carolyn offered to help with this.  Motion was made to re-nominate Charner for her position.  She accepted and motion passed. Election of 2014 Officers (Chair, Vice Chair and Secretary) – Gary Brown (current Chair) and Charner Reese (current vice chair) willing to continue and were re-elected. The DI group would like Barbara to remain as Secretary.  Since Barbara was not in attendance, her nomination was tabled and will be discussed at the next meeting. Vacant Village Business Position – Rich Mize and John at Fountain Square were mentioned to contact to determine whether he would be interested in serving. Roster Update (See roster) – Jean Dorsback is now Jean Duncan (married name). Ben Marshall was in attendance as Alternate for Barbara Larson (HCC).

IV. FOLLOW-UP FROM SEPT 17TH TEAM MEETING

A. Regulatory Change

  1. Form-based Code (Strategies 7.4, 7.3, 8.3 and 8.6):  Report on meeting with Tampa Planning and Development Department Manager, Catherine Coyle, regarding concerns identified by FBC Subcommittee (see Work Program, 2.b, 2.c and 2.d) – Charner Reese

Charner gave an update and she had sent out documents prior to the meeting.  She also provided handout at the meeting.  The answers to three questions of concern were included in the handout along with an illustration (an example of Sarasota’s master plan). She received her responses from Catherine Coyle today. Q1 – Can implementation of the Form based Code result in the improvement in parking in the subject area?  Positives – DI Village is on the grid system and has alleys that give options and opportunities for increased parking and traffic control that will not adversely affect a pedestrian friendly design.  The FBC will allow DI to implement an urban design rather than current suburban design. Charner provided the Seminole Heights Plan as an example. Charner presented another example, the Sarasota Master Plan, that shows parking underneath buildings, on street parking options (diagonal parking) and a pedestrian friendly sidewalk adjacent to buildings fronting the sidewalk.  These examples were just a few that increased parking; other concepts would also be explored during the design concept phase of the FBC development process. Concerns were discussed, including economic (for residents and retailers), architectural applications for addressing flooding issues (wet and dry proofing buildings), and benefit of FPC if area-wide rebuilding is necessary due to a catastrophe. Q2 – Does creation of FBC add another layer of bureaucracy?  No, replaces existing regulations. Q3 – Will a FBC place additional regulatory compliance on merchants and property owners that creates adverse effects on their economic prosperity and well-being?  It will present codes in a user friendly format.  The development process would be faster and less expensive. Other updates: -Antonio contacted the USF School of Architecture, but we have not received a detailed reply. We were told that their participation (graduate student involvement) would require a contract with the City. -Need to create a database of all property owners in the planning area in order to mail postcard notices of first meeting of the stakeholders.  Hopefully, the Civic Association can help with postage cost (estimated at $200-$300). DICA Carolyn Bigley offered to inquire. -The zoning and land use information we have compiled so far will be beneficial to the upcoming Inventory and Analysis report that must be prepared as part of the development of the FBC. Motion made and passed to move forward.

2. Status of  request for variance from City sign ordinance to allow kiosk in the green space right-of-way north of Apex Park – Cheryl Eagan Paul Harvey indicated that Cheryl is still working with City but this request is more complex than originally thought.  She will keep the group posted.

B.  Study, Planning and Conceptual Design (Traffic Calming/Complete Streets; Strategies 2.2 and 2.3):  Feedback from Transportation Division regarding the Team’s suggestions for revising the 60% Plans for Restriping DI Boulevards as well as Other Items for Future Consideration – William Porth, City Transportation Division William stated the City was able to incorporate 50% of the comments, specifically suggestions 1, 5, 6, 7, 9 and 12 into the complete streets plan for the DI Boulevards.  Suggestions 2, 3, 4, 10 and 11, will need to have an engineering consultant study the concepts and make the best possible recommendation(s). Regarding suggestion 8, the City Transportation Division will need to study the existing intersection further. As far as the ten (10) “For Future Consideration” requests, the Transportation Division is still digesting these and looking at the short, medium and long term feasibility of each item and where the division might find possible cross department (intergovernmental) synergy to incorporate some these requests and possible funding/prioritization. For the DI business district, a consultant will need to be hired for parking spaces, lane reductions and crossing points. The City will present plans for West Davis from the Apex to Biscayne to the Civic Association.  Restriping of this area will result two lanes at the apex.  

C. Capital Improvements

1. Status of request for more bike racks in Village (Strategy 2.9) – William Porth William stated the City will permit installation of the bike racks but Parks and Recreation Department will have to initiate, purchase and install the racks.

2. Parks Department response to Team’s letter requesting a new usage study of City Pools to address heaters/operational budget for year-around use of Jenkins Pool beginning in FY 2015. Charner read an email response that stated the Parks Dept. is not able to fund a new study at this time.  The group would the department to record pool attendance at City pools for one year to determine usage at pools and whether there is opportunity within the existing operational budget to re-allocate funds to Roy Jenkins Pool to allow year-around use. Team passed a motion to have the Chair email the Parks Director to request this information be collected and provided to the Stewardship Team and City Council.

3. Status of work to address sidewalk safety/environment/aesthetics concerns at 1 Davis Blvd. (Strategy 2.3) – William Porth and Cheryl Eagan William stated Cheryl was working on the legal documents so the City can donate property to be used to complete side walk in a way that fills in the existing dangerous, unattractive ditch created by the City a couple of years ago.  The paperwork was submitted by Paul Harvey.  William said the City can now proceed.

V.       UPDATE COMMUNITY PLAN’S IMPLEMENTATION STATUS (Table 2) Team reviewed and identified plan strategies worked on and/or accomplished this year. Noted accomplishments: speed signs, safer cross walk, sidewalk gaps addressed, striping plans, among others.

VI.     OTHER BUSINESS

A. Implications of Biggert-Waters Flood Insurance Act of 2012 with regard to DI Community Plan’s Vision – Lisa DeVitto Lisa discussed the changes to National Flood Insurance laws. -Over the next 5 years, flood insurance premiums for property owners with homes below the base flood elevation in mapped flood zones will increase 20 percent each year until the owner pays the entire premium (no federal subsidy). If a homeowner sells his or her property, the buyer will have to pay 100 percent of the premium. -No exemptions for historic buildings. -High impact to entire DI community. -Lisa identified a number of Community Plan Vision Statements that are adversely affected by the effects of this law. Lisa’s research uncovered that proposed changes to law are going nowhere.  Lisa recommended the DI Stewardship team write letters to city officials as well as federal elected officials, Marco Rubio, Kathy Castor, and Bill Nelson, with concerns for affect on Davis Islands future from the effects of Biggert-Waters Act. Motion made to move forward, Lisa will draft letter. B.  Public meeting regarding art proposed for Roy Jenkins Pool will take place at the Garden Club Dec. 2 (Charner provided handout).

VII.      2014 QUARTERLY MEETING DATES The 2014 meeting dates will be Feb. 18, May 20, Sept. 16 and Nov. 18 at 6:30 pm. VIII.  ADJOURN Meeting adjourned at 8:25 p.m.

 

Approved Minutes for September 17, 2013, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present:  Gary Brown, Antonio Amadeo, Joanne Watkins, Lisha Harris, Charner Reese, Lisa DeVitto, Dan Lavender, Susan Nelson-Crowley, William Porth, Cheryl Eagan, Barbara Larson, Greg Bottom, Toni Burcham, Ira Cohen I.

Quorum was established and meeting was called to order at 6:35 by Gary Brown.

Lisa DeVito provided guests with a brief history of the Davis Islands Civic Association and the 2006 Davis Islands Community Plan.  The plan was approved by Tampa City Council in 2007.  The Davis Islands Stewardship Team is distinct from the Davis Islands Civic Association and includes a representative of the Civic Association. II.

Minutes of the May 21, 2013 were approved as written.

III.  HOUSEKEEPING                                                      

  1.  Vacant Business Position:  A.J. Grimaldi holds one of these positions.  We need one more, so forward names of interested individuals to Gary.
  2.  Vacant Alternate Positions: None brought forward.
  3.  Roster Update:  William Porth indicated that his City department should be referenced as “Tampa Transportation Division.”

IV.  OLD BUSINESS – FOLLOW-UP ITEMS FROM MAY 21ST MEETING REGARDING IMPLEMENTATION OF PRIORITY STRATEGIES

A.Regulatory Change 1. Form-based Code (Strategies 7.4, 7.3, 8.3 and 8.6):  Report from FBC Subcommittee, including recommended work program and schedule for preparing community to participate in the development of a form-based code for the Village/Main Street Corridor to protect and enhance existing pedestrian friendly design – Charner Reese reported that the subcommittee met on August 20, 2013.  The group is composed of Suzy Nelson-Crowley, A.J. Grimaldi, Vince and Michael Palori, Mudra Kish, and Richard Callahan. Charner presented the work program and proposed timeline to accomplish tasks relative to creating a form-based code for the DI Village and Main Street. including (1) Team approval of work program, (2) research concerns identified by Subcommittee regarding a form-based code for Davis Islands’ Village and Main Street, (3) establish and engage stakeholder groups, and (4) conduct inventory and analysis of existing conditions.  The plan outlines a timeline from September 2013 through January 2015.  Charner discussed issues brought up at the subcommittee, including concerns about FEMA requirements and their impact on pedestrian friendly development in the future. Gary Brown mentioned the flood insurance changes that will affect future land planning in the region.  Skyrocketing flood insurance rates will influence property owners’ decision-making about investing in property. Charner Reese made a motion that the Team approve the sub-committee’s work program as presented.  Motion was seconded by Lisa DeVitto.  Motion passed.

2. Status of request for variance from City sign ordinance to allow kiosk in the green space right-of-way north of Apex Park (Strategy 10.4) – Cheryl Eagan reported that no progress has been made, but she is hopeful that this will move forward based on discussions with the City.

B. Study, Planning and Conceptual Design (Traffic Calming/Complete Streets; Strategies 2.2 and 2.3):  Presentation and discussion of 60% Plans for Restriping of DI Boulevards– William Porth, City Transportation Division, and Antonio Amaedo, DICA Traffic Safety Chair. Antonio Amadeo reported on progress made regarding repaving and restriping plans for the boulevards.  West Davis Boulevard is the first priority.  The City of Tampa Public Works Department and the City’s Transportation Division are involved.  The preliminary (60%) plans are being shared with the Civic Association and the Stewardship Team for feedback. The Civic Association will discuss plans with the community.  The plans includes narrowing lanes, center turn lanes bike lanes, etc. William Porth presented cross-sections of proposed changes to the boulevards.  The City will come back with 90% plans in the future.  Priorities include connectivity for pedestrians, narrowing of lanes (to force drivers to slow down), bike lanes, center turn lanes on West Davis, and new parking where feasible.  Input thus far includes concerns about shared lanes (vehicles and bicycles).  There will be incremental phasing of the project over time as funds become available for Public Works projects.  Some portions may begin in about a year. Discussion included the need to improve lighting as drivers come onto the Island.  Flashing lights would be helpful to bring more attention to the pedestrian crossing.  Also, some drivers are not cognizant that pedestrians have the right-of-way.  A culture shift needs to take place, so that residents and those doing business on Davis Islands are more aware of safety issues as it pertains to drivers, bicyclists and pedestrians. There was discussion about how the City will solicit comments on the plan.  There will be larger community meetings to gather feedback from stakeholders. Getting the word out can be challenging.  Despite best efforts, people are busy and don’t always attend community meetings.  Perhaps door-to-door campaigns are necessary, in addition to using social media and communicating through the Davis Islands Civic Association.  Charner emphasized that anything that moves forward will be done in segments, not all at once, so community meetings could focus on the individual segments.  Implementation will occur over a number of years, as funding becomes available. Charner Reese reported on two small group meetings held the previous week to discuss in detail the 60% boulevard restriping plans.  The first meeting included Gary Brown, Antonio Amadeo, Susie Nelson-Crowley and Charner. The second meeting included William Porth, Gary, and Charner.  As a result of these two meetings, a number of specific suggestions for revising the plans were identified along with other suggestions for future implementation of address Complete Street improvements on the boulevards. The suggestions were compiled in a report and provided to the Team via email prior to the meeting (See summary of suggestions at the end of these minutes). Discussion followed, with the consensus to provide the report to the Transportation Division and the Civic Association, to request that Transportation Division staff evaluate the suggested restriping revisions and incorporate them into the 60% plans if feasible and to consider including the other suggested roadway improvements in future capital improvement budgeting. Antonio will follow up with the Civic Association, suggesting that a community meeting be planned in the near future.

C. Capital Improvements

1. Status of request for more bike racks in Village (Strategy 2.9) – Susie Nelson-Crowley and William Porth – No report at this time.  Susie will be prepared to review at the next meeting.  William said there is currently some concern about the future direction of the City’s bike-share program.

2. Outcome of City Pools Operation/Usage Study and next steps to address heaters/operational budget for year-around use of Jenkins Pool beginning in FY 2015, (Strategy 3.8) – Lisa DeVitto discussed the pool usage study that was reported to City Council.  There were concerns about the data and the methodology used to collect the attendance data.  Charner and Lisa emailed Councilman Cohen’s office for follow-up but didn’t get a response.  However, Lisa has heard recently from Heather Ericson, the City’s new Aquatics Director.  It is hoped that another study will be undertaken that corrects the data collection methodology and asks additional pertinent questions to show how existing operational funding could be reallocated from underutilized pools to pools, such as Roy Jenkins, where, based on a recent survey, an extended season is desired by those who will use the pool once it reopens.  It was moved and seconded that a letter be sent from Gary to the Director of Parks and Recreation requesting that a new study be conducted using appropriate methodology for determining attendance as well as answering additional questions.

3.Report on actions needed to address implementation of Strategy 9.4 with regard to old infrastructure replacement to improve stormwater drainage on the boulevards – Lisa DeVitto reported on her research on how stormwater projects are prioritized.  According to Alex Awad of the City’s Stormwater Department, there is a regular schedule of stormwater maintenance, but the City does not do flood studies for entire neighborhoods.  If there’s a problem with flooding, either on roadways or yards, there is a process to report issues.  To report problems, a resident can go onto a City website and fill out a form, or, they may call one of two numbers and ask for a form to request an inspection.  The City then inspects the area and lines.  Depending on what is found, the issue may be referred to engineering department.  Lisa emphasized that one needs to follow-up with City departments to check on status of reported concerns. Charner suggested that we invite Mr. Awad to our next meeting to learn more about how drainage works on Davis Islands.  There was additional discussion about the challenges presented on Davis Islands due to its low topography.  There is only so much that can be done during high tide.  Problems will be exacerbated as water levels rise in the future. Lisa suggested that the information on how to report concerns be shared with the Civic Association.

4. Status of work to address sidewalk safety concern at 1 Davis Blvd.(Strategy 2.3) – William Porth discussed the continued effort to address this issue.  Most of the area is right-of-way.  The pad for the bus bench may be adjusted.  The City is working with Cheryl Eagan and Tampa General for the hospital to give a bit of real estate to the City.  Some engineering will still be required.  Hardscape will be added to connect the sidewalk to the building, and the bench will be placed on hardscape. More of the private property will be made pervious and new landscaping added so that mulch doesn’t float away in storms. No timeline was given.

5. Status of request for solar powered speed limit signs on boulevards (Strategy 1.3) – William Porth reported that signs are being assembled.  Signs should be up within about 2 months on West Davis Blvd.  Signs will flash “Your speed is . . . “

6. Status of request for installation of two uniform publication racks: one on Davis Blvd at pedestrian crossing, and the other at the 300-block of East Davis in front of Village shops (Strategy 5.9) – Janice Davis was not present, but she provided an email.  She has requested the Tampa Bay Times install the two racks.

V. NEW BUSINESS:

  1. Antonio asked who takes care of painting the stucco signs at the Apex and in the Village.  Others advised it’s the Parks & Recs department.  Antonio will follow up with Carolyn Bigley of the Civic Association to make a specific request to the City.
  2. Lisa DeVitto suggested that when we have an individual suggested for membership or as an alternate, that a bio be circulated in advance.  Then people would know who they are voting on in advance.
  3. Toni Burcham mentioned that she is with the Davis Islands Garden Club.  She mentioned the need to have holiday decorations and flags displayed on Davis Islands.

VI.   NEXT MEETING DATE & MEETING OBJECTIVES November 19, 2013:  Hold elections of officers to serve during 2014. Update the plan’s implementation status, and re-rank implementation strategies if needed. VII.   ADJOURN The meeting adjourned at 8:30 PM.

SUGGESTIONS FOR COMPLETE STREET RESTRIPING OF DI BOULEVARDS

AND OTHER IMPROVEMENT IDEAS

BASED ON REVIEW OF 60% RESTRIPING PLANS

(presented at Sept. 17, 2013 DI Stewardship Team meeting)

On September 11 and 12, 2013, a small group of DI Community Plan Stewardship Team members and the Traffic Safety Chair of the DI Civic Association gathered informally to review the 60% restriping plans that the City Transportation Division prepared and distributed to community leaders to begin gathering feedback. The group also discussed its observations and suggestions with the City’s Transportation Division Liaison to the Stewardship Team. The group reviewed the plans with the goal of ensuring that the restriping project is in keeping with the vision and strategies of the DI Community Plan and consistent with the results of DICA’s community survey. Based on the plan vision and strategies and the survey results, it was the consensus of the group that the restriping project should seek to achieve the following objectives:  traffic calming throughout the boulevards, one or more additional pedestrian crossings on Davis Blvd, striping for additional on-street parking spaces where possible in the Village, not mixing bike facility types in the same road segment, a preference for bike lanes over share lanes where sufficient right-of-way exists for bike lanes (achieving sufficient right-of-way by such means as reducing motorized lane width to a minimum of 11 feet and/or eliminating on-street parking where it would not be needed by residents or businesses). With these objectives in mind, the group made the following observations and suggestions, which were presented at the Stewardship Team meeting on September 17th.  They include observations and suggestions regarding the 60% restriping plans as well as suggestions for other improvement to meet the objectives. The Team concurred with group’s recommendation to share these observations and suggestions with the DI Civic Association and to seek consideration of them by Transportation Division staff: 1. Proposed improvements for the following roadway segments meet the objectives:

  1. West Davis Blvd from south of the Apex to Chesapeake Ave
  2. South Davis Blvd

2. Davis Blvd from the on/off bridges to Arbor Place:  Due to traffic flow in the vicinity of the bridges and traffic volumes and patterns resulting primarily from hospital traffic, the only changes that appear possible to address the objectives is the addition of share lane markings in the outer motorized lanes and the restriping of motorized lanes so that the outer lanes are 12 feet wide and the inner lanes are 11 feet wide to better accommodate cyclists in the outer share lane. Street parking would remain as presently provided. 3. Davis Blvd from Arbor Place to the Apex: The opportunity exists for a center turn lane and bike lanes on both sides, with two motorized lanes (one each way) and parking on both sides. Just north of Arbor Place the center turn lane would become a left turn lane only. Cross Section: 8’ – 5’ – 11’ – 11’ – 11’ – 5’ – 8’ Also, north of the Apex the center turn lane would become a dedicated left turn lane only, and the southbound lane would allow traffic to flow to either East Davis or West Davis. Traffic coming north on West Davis to the Apex would proceed north as it presently does, crossing one lane of southbound traffic. Then it would proceed into a northbound merge lane to merge with traffic from East Davis moving north. Space for bike lanes would be provided through the Apex area by removing existing hatch striping used to narrow the lanes.  The bike lane on southbound Davis Blvd would direct cyclists south onto West Davis, connecting to bike lanes south of the Apex as shown on the proposed plans. Cyclists wishing to go from Davis Blvd to East Davis would continue on West Davis to Danube where they would turn left on Danube to access East Davis and the Village, etc. 4. Additional pedestrian crossings on Davis Blvd:  The opportunity exists, because of center turn lane/ and possibly future refuge islands, to add “non-industrialized” pedestrian crossings on Davis Blvd – one on the south side of Arbor Place and the other on the north or south side of the second Adalia intersection. In the future, these crossings would have ramped bulb-outs the width of parking spaces (8 feet). 5. West Davis from Chesapeake to Formosa: The opportunity exists to continue the bike lanes without a center turn lane, from Chesapeake to Formosa, provided there is no on-street parking on Davis Blvd between Mamora and Formosa.  In this area, all lots are corner lots which have available on-street parking on the intersecting roadways. 6. Formosa to South Davis:  Accommodate cyclists using share lane markings due to insufficient right-of-way to provide bike lanes on both sides.  The proposed provision of a bike lane on one side and a share lane on the other side creates a share lane that is too narrow to safely accommodate both cars and bikes along certain portions of this road segment. 7. Additional on-street parking at the south end of West Davis: Consider extending on-street parking closer to the round-about to “narrow” the large expanse of asphalt. 8. East Davis/South Davis intersection and trail terminus:  Evaluate the potential for adding a safe “non-industrialized” pedestrian crossing, given that some traffic calming will be accomplished with the narrowing of car lane widths by striping for parking spaces. 9. Share lanes from the south end of East Davis through the Village at Barbados: Use share lane markings on both sides of the road, due to limited right-of-way and other limitations such as over-sized bulb-outs at Chesapeake, Biscayne and Barbados that need to be reduced to 8-foot widths in the future to safely accommodate cyclists (see detailed drawings for locations of oversized bulb-outs). 10.  Bike lanes north of Barbados: With removal of hatched striping just north of Barbados, the opportunity exists for bike lanes going north from Barbados on East Davis and continuing on Davis Blvd to Arbor Place and for bike lanes going south to Barbados from the Apex/West Davis right turn lane. Cross Section of East Davis north of Barbados to south of Apex: 8’ – 5’ – 11’ – 11’ – 11’ – 5’ – 8’ 11.  Village on-street parking:  Proposed plans show elimination of two existing on-street parking spaces.  Retain those two spaces, and add three more, as shown on detailed drawings.  Evaluate and add where possible striping for more on-street parking in the first block of the following two Village side streets: Barbados and Biscayne.  Add golf cart parking spaces (see detailed plans for suggested location). 12. Bike lane markings through intersections: Stripe the bike lanes using dash lines through intersections, especially where there are wide expanses of asphalt, such as the South Davis/Channel Drive/Hudson intersection and the West Davis/Blanca intersection.

FOR FUTURE CONSIDERATION:

NON-STRIPING IMPROVEMENT IDEAS FOR THE BOULEVARDS

AND A STRIPING PROJECT IDEA FOR BISCAYNE

TO CALM TRAFFIC, IMPROVE SAFETY

AND ACCOMMODATE ALL USERS

(from small group discussions Sept 11 & 12, 2013; presented to DI Community Plan Stewardship Team on Sept 17, 2013)

  1. Plant street trees on South Davis along the trailside of the roadway.
  2. In the future where turning from a center turn lane is not necessary, convert those areas to landscaped medians.
  3. Complete the sidewalk system on West Davis Blvd south of Martinique.
  4. Eliminate “weaving” on the on-bridge.
  5. Reduce the oversized bulb-outs at Barbados, Biscayne and Chesapeake to safely accommodate cyclists.
  6. Install a pedestrian activated light at the “industrialized” pedestrian crossing south of the on/off bridges.
  7. Block traffic from turning into the 1 Davis parking garage from southbound Davis Blvd inside lane, requiring the parking garage to be accessed via Arbor Place to Columbia Drive.
  8. Add a trail ramp at the Mamora/South Davis intersection for cyclists to access the trail like the Bayshore Trail has at each intersection.
  9. Study Biscayne between East Davis and West Davis to determine how this wide crossroad could be striped to help calm traffic. The block of Biscayne between Bosphorus and West Davis has failed and needs to be completely rebuilt. Rebuilding that segment could be combined with a repaving and striping project to calm traffic on Biscayne between East Davis and West Davis.
  10. 10.  Once restriping is completed, reduce the boulevard speed limit from 35 mph to 30 mph, except in the 2-block Village.  In the Village, reduce the speed limit from 30 mph to 25 mph.

Approved Minutes for May 21, 2013, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Todd Cox, Lisa DeVitto, Susan Nelson-Crowley, Carolyn Bigley, Denise Cassedy, Kim Fatica, Laurie Potier-Brown, William Porth, Cheryl Eagan, Antonio Amadeo, Barbara Larson, Joanne Watkins, Cristan Fadal and Lisha Harris

I.     Quorum was established and meeting was called to order at 6:40 by Charner Reese.

II.    Minutes of the February 19, 2013 were approved as presented.

III. Housekeeping Items.

Charner Reese indicated that A.J. Grimaldi is willing to serve on the Stewardship Team as the business representative and nominated him for the vacant position.  Cheryl Eagan moved that Mr. Grimaldi be appointed to the Stewardship Team.  Barbara Larson seconded.  Discussion – Mr. Grimaldi will identify an alternate in the future.  Motion was approved.

Mr. Todd Cox announced that he was recently promoted to Director of Operations for Tampa International, and Ms. Lisha Harris will now be the representative from the Peter O. Knight Airport.  Marilyn Gauthier will remain the alternate.

Charner Reese announced that the ribbon cutting for the Roy Jenkins pool will occur tomorrow, May 22nd.  Charner read a note prepared on behalf of the Stewardship Team for Mayor Buckthorn, thanking him for his leadership and commitment to the pool project.  Lisa DeVitto will deliver the card to the Mayor.

Charner asked for a volunteer to take the lead on Strategy 1.3, the solar powered speed signs.  William Porth mentioned that in working with Antonio Amaedo, the City has identified a less expensive solar-powered sign than previously discussed that will give drivers feedback on their speed.  William said that identifying specific locations may be challenging, as the assembly is rather large and the City needs community buy-in.  Cristan Fadal stated that the effort will need well-coordinated public notices.  William said the City is considering West Davis Blvd, possibly South, and the main Davis Blvd.  Notice would need to go out to residents seeking input months in advance.  William Porth noted that there’s an empty lot for the southbound section that may work.  Charner asked if these signs are temporary.  William responded that although they can be disassembled, they are large and expensive units, so the plan would be for them to be permanent.  Mr. Porth agreed to take the lead on this item and to work closely with the Civic Association.

On the item related to a request for variance of the City sign ordinance so that a kiosk can be placed in the apex, Cheryl Eagan volunteered to take the lead.

IV.  OLD BUSINESS – FOLLOW-UP ITEMS FROM FEB 19TH MEETING Regulatory Change (Form-based Code; Strategies 7.4, 7.3, 8.3 and 8.6):

Gary Brown reported that Charner and he met with Cathy Coyle to discuss the Community Plan strategy calling for a form-based code for the Village and Main Street corridor to protect and enhance the pedestrian friendly design.  An example would be a code requirement that parking spaces not be allowed between the front of a building and the sidewalk.  Gary said that they reiterated to Cathy that the Stewardship Team offers a lot of talent and is willing to help as appropriate.  Gary suggested a sub-committee is needed to develop a work program and schedule to bring back to the Team for approval and that the subcommittee needs to  represent the various stakeholders.  Charner mentioned that A. J. Grimaldi may be interested in serving on this sub-committee.  Cathy Coyle explained that a sub-committee could help identify the preliminary area which a new form-based code might apply.  Following that, an inventory and anaylsis of the area  needs to be completed.  Gary suggested we could do the legwork of documenting the property, taking photographs, etc.  It is expected that the City will engage the community in 2015 to begin the effort to develop a form-based code.  The team agreed that between now and September, a sub-committee should be established and the sub-committee should lay out a scope of work that will need to be accomplished to prepare for the task.  It was agreed that Charner Reese will chair the sub-committee.  Laurie Poitier-Brown volunteered to be involved.  Suzy Nelson-Crowley asked about Envision Tampa, the work related to downtown planning, and how a form-based code for Davis Islands might relate to that.  Gary Brown said that the process used by Envision Tampa may also be applicable to the work to be done for Davis Islands.  It was agreed that a subcommittee of,perhaps 5 individuals will meet and bring back a report to the September 2013 meeting.

Study, Planning and Conceptual Design (Traffic Calming/Complete Streets; Strategies 2.2 and 2.3)    Antonio Amaedo updated the group on the traffic calming survey that was sent approximately three months ago.  The survey was developed in collaboration with the Civic Association.  A total of 391 responses were received, which is considered a good participation rate.  82% of respondents were Island residents, and 18% were visitors or those who work or provide services on the Islands.  78% felt there was a speeding problem on the Islands, 16% felt there was not a problem and 6% responded that they weren’t sure.  Areas of concern identified:

  • City should resurface and restripe streets
  • Green center islands, or provisions for future green islands and crossings
  • Bike lanes (all the way to sea plane basin)
  • Dedicated parking spaces
  • Reduce the speed limit to 25 MPH
  • Request appropriate options from the City to address traffic calming need.
  • Over 200 comments were provided on open-ended questions.

It is hoped the City will use the feedback provided in the survey to explore options for traffic calming.  The mayor had asked for this input so the Civic Association will provide this feedback to the City. People said they liked Davis Islands because it is a small community, it is a beautiful place to live with great neighbors; it is perceived as “laid back and safe.”  It is unique and has a small town feel.  Lisa DeVito noted that these comments validate the positive aspects of Davis Islands identified in prior vision plans and planning documents. In open ended comments, concerns were also expressed about bicyclists (not following rules, etc.). There was discussion about bicyclists being ticketed for not following traffic rules. Cristan Fadal thanked Antonio for his leadership in accomplishing the survey. Update on City’s efforts to include Complete Streets/Traffic Calming planning & design projects for the DI boulevards in the City’s Capital Improvement Plan.  William Porth discussed recent repaving that occurred, and apologized on behalf of the City for a lack of communication with residents in advance of the project. This was a miscommunication among City departments, and Mr. Porth expressed a commitment to communicate in advance of future projects.  Cristan asked about future plans for repaving.  William Porth indicated that future repaving is dependent upon a repaving plan for the Boulevard, and the City is probably two years away from future repaving. In the meantime, if there are specific problems (street surface, pot holes, signs or markings) residents should contact right-of-way operations if issues need to be addressed immediately. Charner mentioned that, if in the future, we can have separate bike lanes considered in the plans, rather than shared, that would be best.  

Capital Improvements

Bike Racks – Laurie Potier-Brown said that she checked on adding bike racks.  They are limited to areas that Parks and Recreation Department owns.  She and William Porth have spoken about this.  Mr. Porth said that the City can review locations, but historically, the City has not installed them, the downtown partnership has installed them.  Mr. Porth will work with Suzy about identifying potential locations.

Status of Request to Parks Director for Seaplane Basin Park improvements, i.e., trail extension, restroom facility and airport-themed tot playground, to be included in CIP (priority Strategies 3.11, 3.14, and 3.22).  Greg Bayor, Director of Parks and Recreation for the City, responded to the team’s letter. He indicated that he is optimistic and he has added those projects in the 2016 capital improvement plan, plans to be funded by Community Investment Tax (CIT) funds.

Dog Park and Boat Ramp Schedule – Laurie Potier-Brown reported that the pre-construction meeting for dog park and boat ramp improvements is to occur on May 22nd.  The plan is for these projects to be completed in a six-month timeframe.  Cristan Fadal expressed concern about the late notice the community received about the construction project and the length of time the plan calls for the dog park to be closed.  Laurie Potier-Brown said that these projects are taking place simultaneously, and a crane is involved to restore the beach.  The beach is, essentially, going to be replaced.  The boat ramp will be repaired by removing a lot of silt, adding rip-rap, filling holes, and leveling.  Laurie said the six-month timeframe is the “outside edge” of the project schedule; it’s hoped that the construction period can be condensed.  Weather may be a factor.  Dog washes will be added to the picnic dog park area to accommodate the need to wash dogs when the beach area will be unavailable during construction.

Outcome of City Council Pools Programming Workshop April 25th and recommended Team action to address need for heaters for year-around use of Jenkins Pool beginning in FY 2015 (priority Strategy 3.8) – Lisa DeVitto reported that City Council staff informed her and Charner that representatives of the Davis Islands Stewardship team did not need to attend the workshops held on April 25, 2013 regarding the pool.  There is no money in the project budget for pool heaters.  The previous survey regarding the pool had indicated that residents desired to have access to the pool year-round.  Therefore, it is hoped that the City’s budget will incorporate the heaters by 2015.  The team discussed forwarding a formal request to the City about including heaters in the FY 2015 budget, and for the Parks Department to consider operational costs of year-round operations.  There are currently some City pools that operate year-round.  There was a motion that the team writes a letter to the City to be included in future capital budgets, and Lisa will draft a letter for Gary’s signature regarding the pool heaters and future year-round operations.

Infrastructure replacement to improve storm water drainage on the boulevards – Lisa DeVitto reported that she contacted Mr. Awad at the City of Tampa and inquired as to whether any future storm water improvements are planned.  The answer was “no.” Although large pipes were added, to alleviate existing street flooding additional infrastructure would need to be added.  Gary asked if this would affect the Peter O. Knight airport runways.  Mr. Cox said they will check on their as-built documents to determine what storm water pipes are buried on airport property.   The group discussed coming up with a list of areas on Davis Islands that are particularly problematic in terms of flooding.  Lisa DeVitto agreed to draft a letter for Gary to send to the City asking for more specific information. The letter will cc the Civic Association.  The letter will inquire about the City’s process to evaluate storm water needs and give examples of areas of concern.  There was a motion that, in conjunction with the Civic Association, the team move forward with a communication to the City asking that the City determine what needs to be done to alleviate Davis Islands boulevards’ flooding.

Status of Request for new uniform publication racks on Davis Blvd (at pedestrian crossing and at the 300-block of East Davis in front of Village shops) and Status of Request to repair existing damaged racks (priority Strategy 5.9) – Cristan Fadal reported that there is a progress in replacing broken racks.

V.   OTHER BUSINESS

Two sidewalk gap issues: 136 Chesapeake Ave & 1 Davis Blvd.  (Strategy 2.3)

Charner expressed concern about the mulch being washed away in front of 1 Davis Blvd and the unsafe conditions for pedestrians due to the drop off where the sidewalk has been removed and mulch placed in the depression.  There was no response to the concern, however Cheryl Eagan did report that Tampa General Hospital and the City of Tampa are discussing options to eliminate the issue of smokers under the bridge.  A section of sidewalk in that area will be eliminated.  The hospital will grant a portion of land to the City. Cheryl noted that the hospital has made it a priority to move smokers away from the bridge.  The hospital’s non-smoking policy is being enhanced to make smoking more difficult for patients, hospital staff and contractors.  Smoking is permitted in the City Park next to the hospital.

136 Chesapeake – Eucalyptus tree – the arborist from the City concluded that there is a tree that is damaged and is a hazard.  The City will be removing the tree as soon as possible. Laurie Potier-Brown asked that a letter be written to indicate the team’s desire to have the tree removed to to make room for a sidewalk.

VI.   NEXT MEETING DATE & MEETING OBJECTIVES The next meeting will be the third Tuesday in September, September 17, 2013. VII. The meeting adjourned at 8:20 PM.

Approved Minutes for February 19, 2013, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present:  Gary Brown, Charner Reese, Lisa DeVitto, Susan Nelson-Crowley, Carolyn Bigley, Daniel Lavender, Laurie Potier-Brown, William Porth, Cheryl Eagan, Antonio Amadeo, Barbara Larson

I.     Meeting was called to order by Gary Brown at 6:40 pm.

II.    APPROVAL OF NOVEMBER 15, 2012 MINUTES Minutes were approved as written.

III.  HOUSEKEEPING                                             

A.  Fill Vacant DI Chamber of Commerce Position and Business Owner  Position It was moved and seconded that the vacant roster position currently identified as DI Chamber of Commerce be changed to a second DI Business Owner, with one filled by a representative of the Davis Islands Chamber if that body is functioning.  Motion was approved.  The procedures will be changed on the website. Lisa DeVito mentioned several individuals who might be interested in filling a position, and she will follow up.  It is sometimes difficult to attract business owners, particularly restaurant owners, as the meeting times conflict with their hours.

B.  Fill Vacant Alternate Positions Daniel Lavender was approved as Lisa DeVitto’s Alternate.

C. Roster Update No roster changes at this time.

D.  Team Letterhead return address It was noted that the DI Stewardship Team letterhead lists Cheryl Eagan’s address, as the former secretary.  It was recommended that this address be changed to the address of the Chair to maintain a Davis Islands mailing address.

E. PR Efforts Carolyn Bigley indicated that she would include updates on activities of the team in the Davis Islands Civic Association (DICA) newsletter.  Email blasts notifying DICA members of Team meetings will include a link to Stewardship Team meeting agenda.  The Stewardship Team will include updates twice per year in the Civic Association newsletter.  March 15th is the cutoff for the next DICA newsletter. Carolyn noted that a communications team is working on cleaning up aspects of the DICA website, and consolidating various Facebook pages. Lisa DeVitto agreed that she will send a notice to the newspaper for the quarterly team meetings.  The group confirmed that the remaining meetings for the 2013 year will be May 21st, September 17th, and November 19th.

IV.  OLD BUSINESS – FOLLOW-UP ITEMS FROM NOV 15TH MEETING

A. Regulatory Change (Form-based Code; Strategies 7.4, 7.3, 8.3 and 8.6):  Gary Brown reported that there is no change.  As stated in an email to the Team Chair from Thom Snelling of the City of Tampa Planning Department, following completion in 2015 of other neighborhood form-based codes, Davis Islands will be placed next in the Planning Division’s queue to begin the process to develop a form-based code for the Village Center and Davis/East Davis Main Street Corridor, in order to enhance and protect its pedestrian friendly design.

B.  Study, Planning and Conceptual Design (Traffic Calming/Complete Streets; Strategies 2.2 and 2.3)    

1. DICA’s Safety Project Video Antonio Amaedo, DICA Traffic Safety Chair, presented a video developed to explain to the community the need for traffic calming and complete streets designs for Davis Islands.  This video link will be available along with a DICA survey to gather feedback from residents, business owners and other interested citizens regarding their concerns about speeding and traffic calming.  The survey also asks respondents what they like about Davis Islands.  Video and email links will be mailed out to DICA mailing lists, and Stewardship Team members were encouraged to send the links to other pertinent constituency groups.  The plan is to leave the survey up through April 17th.  A QR code will also be provided on flyers to be posted around Davis Islands.  The survey is not time-consuming; there are just 10 questions. The group discussed ongoing concerns about speeding on Davis Islands.  Some changes have been made in recent years, such as relocating the crosswalks as drivers come across the bridge.  The Boulevard needs to be resurfaced so that the “ghost” of former crosswalks is not visible.  Other concepts have been discussed such as reducing the number of traffic lanes, adding green medians on boulevards, and adding bicycle lanes.

2. Status of  City Transportation Division’s Response to Team’s letter dated Nov. 26, 2012 supporting DICA’s restriping request and asking for implementation of traffic calming/complete streets Plan Strategies.   William Porth discussed the February 19, 2013 letter from Jean Duncan, City of Tampa Transportation Manager, to Gary Brown and the Stewardship Team regarding traffic calming on Davis Islands.  The letter indicated that the Transportation Department will work with the Davis Islands community for inclusion in future Complete Streets planning meetings.  William Porth explained that the City wants to move forward with complete streets initiatives, but that funding limitations are an obstacle.  There are 12,000 lane miles of roads within the City of Tampa.  West Davis Boulevard is up for re-paving within the five-year plan, and City planners are trying to move this schedule up to the nearer term.  South, East and main Davis Boulevards are not planned for the near-term, but perhaps could be moved up as well.  Some physical changes planned to address speeding include increasing the size and number of speed limit signs.  Stewardship team members discussed concerns about large signs from the standpoint of aesthetics and wind resistance. William Porth also discussed adding radar speed signs in the near term, so that drivers get feedback.  Dollars are scarce; Mr. Porth indicated that improvements on Swann cost approximately $500,000.  He also noted that it was sometimes challenging to work with multiple neighborhood subgroups.  It is best to have a single point of contact in communicating with the City.  Stewardship team members reiterated that its role in this instance is as a support body to the Civic Association in getting the relevant plan strategies implemented.  As it relates to Complete Streets, the DICA Traffic Safety committee is the point of contact. There was additional discussion about the large speed limit signs.  Could speed limits be reduced rather than simply add signs?  William Porth said that there has to be data to support changes in the speed limit and that the outcome of the complete streets restriping plan might support such a change (e.g., reducing maximum speed to 30 mph from 35 mph).

B. Roy Jenkins Pool 2014 Operational Budget Development (Recreational Programming; Plan Vision Statement 3.d):  Lisa DeVitto reported that Councilman Harry Cohen is interested in City pools and their utilization.  He has expressed a desire for the City to invest in its pools, and he has conducted site visits to a number of City pools.  On Thursday, April 25, 2013, at Councilman Cohen’s request, the City administration will hold a workshop with City Council regarding programming at City pools.  Councilman Cohen has asked that DICA and the Stewardship Team be represented at that workshop.  His office will email Lisa DeVitto, Charner Reese, and Denise Cassedy regarding precise time of the meeting.  Lisa DeVitto will forward notice of the workshop to interested groups.

C. Capital Improvements (Strategy 3.8 – Roy Jenkins Pool; Strategy 3.11- Seaplane Basin Park Restroom)

1.Laurie Potier-Brown reported on the estimate for heaters for the pool.   It would be approximately $25,000 for two heaters (for the adult and children’s pool) and approximately $15,000 to install the heaters, so $40,000 total if the heaters were installed simultaneously.  Laurie explained that although these heaters aren’t within the project scope, the plan is for construction to include necessary plumbing and gas lines should they be budgeted in the future.  Gary Brown asked if Laurie would check on where in the City right-of-way are the nearest natural gas lines. Construction bids for pool renovations were opened on February 19, 2013.  The City received eight (8) bids.  The low bid was just under $2 million, and the high bid was around $2,600,000.  The City had estimated $2.3 million for the project.  There were four addendums issued on the project, so the timeframe slipped slightly, as questions came in from potential bidders.  City staff will review the bids before proceeding.  Construction is to commence in mid-May 2013, and the  pool completion date is pushed back to May 2014.

2. Seaplane Basin Restrooms:   Laurie Potier-Brown reported that the 5-year capital improvement budget is set for major projects.  Each year, there are funds set aside for neighborhoods, but the needs far exceed available funds.  Although City staff has discussed restrooms at the seaplane basin, they are not funded in the plan at this time.  Laurie Potier-Brown explained that she submitted requests for funds for shoreline projects (including the restrooms) available via the Restore Act funds.  These are restoration funds resulting from the BP oil spill. In terms of compost versus sewer lines, that has not been discussed further, due to the lack of funding.  Water and sewer lines are available, and Stewardship Team members stated that tying into the water-sewer lines would be preferred due to maintenance concerns.

3. Laurie Potier-Brown also noted that on January 29th, bids were open for upgrades to the dog park and repairs to the boat ramp.  This item will go to City Council on March 7th.

4. There was additional discussion about flooding issues at the triangle where East Davis meets South Davis.  Lisa DeVitto has had discussions with City representatives responsible for storm water.  During high tides and storm events, the area becomes impassable.  Lisa understands that there is a proposal for improvements at the site that would include a parking area, and this seems problematic given the flooding issues.  Mr. Awad with the City said no storm water projects are planned for Davis Islands. Carolyn Bigley clarified that the potential project under consideration is a community garden.  Raised boxes within the green space are on a diagram from the Garden Club. This area is under the jurisdiction of Clean Cities currently, but may move to Parks & Recreation.  This issue was tabled until there is further clarification.

V. UPDATE COMMUNITY PLAN’S IMPLEMENTATION STATUS (Table 2) – It was moved and approved that the community plan update be adopted.  Charner Reese suggested that after this year, which will be 5 years of reporting on the status of plan implementation using Table 2 as the format, that the first 5-years of reporting be archived and that we begin a new report on the status of plan implementation using the Table 2 format. The archived first 5 years report would be available on the DICA website.  The Team concurred with this approach to recording implementation progress.

VI. IDENTIFY STRATEGIES TO FOCUS TEAM EFFORTS IN 2013 & STEPS TO IMPLEMENT The Stewardship Team agreed on the following strategies to focus implementation efforts in 2013:

ACTION TYPE PLAN STRATEGY(IES) ITEM:  STEPS TO IMPLEMENT
1. Regulation 7.4 and 1.2 Form-based Code:  Over the next 2 yrs, prepare the community for the 2015 City-led effort to develop a form-based code for the Village/Main Street corridor, as called for in the Community Plan, by engaging residents and business owners in educational forum(s) to inform them regarding the benefits of a form-based code and to establish a stakeholder working group to preliminarily define the Village/Main Street boundaries within which a form-based code would be appropriate. (Before beginning these actions, Team members Gary Brown and Charner Reese will meet with City staff member Cathy Coyle for guidance.)
2. Concept Plan & Capital Improvement Plan Update 2.11, 2.12, 2.3 & 7.3 Calming and complete street strategies, as described in Team’s Nov. 26, 2012 letter to City Administration, and support DICA as the lead in this effort. Participate in DICA Traffic Safety Survey on surveymonkey.com. (Team in support role; DICA/ Antonio Amaedo – Traffic Safety Chair, lead; individual participation in survey)
3.Enforcement 1.3 Speed Limit Enforcement:  Request solar powered speed signs. (not assigned)
4.Capital Projects 2.9 Bike Racks at Destinations:  Request the City ParksDepartment to install more bike racks in the Village.(Request verbally made by Team to Parks Dept’s Team Liaison, Laurie Potier-Brown, at Feb. Team meeting.)
5.Capital Projects 9.4 Old Infrastructure Replacement:  Request the CityStormwater Department to undertake an evaluation of flooding problems on the boulevards to determine what improvements are needed. (Team member Lisa DeVitto will contact City Stormwater Department staff member Alex Awad to request evaluation.)
6.Capital Projects 10.4 Kiosk for Public Meeting & Event Notification:Request variance from City sign code to allow kiosk in the green space right-of-way north of Apex Park. The variance would apply to City right-of-way and therefore, would the City, as the property owner, be the entity requesting the variance?  Before making a request, this issue needs to be researched to understand how the action can be accomplished. (Obtain and review copy of ordinance pertaining to this matter and meet with City Development Services staff member Cathy Coyle to discuss – not assigned.)
7.Capital Projects 3.22, 3.11, and 3.14 Seaplane Basin Park Improvements:  Request that this year’s update to Parks Dept’s 5-yr Capital Improvement Plan include as one project (or three) the following improvements to Seaplane Basin Park:  1) extension of paved trail to boat ramps/beach area;  2) a public restroom facility between dog parks and boat ramps;  and 3) an airport-themed playground between north parking lot and trail on west side of park. (Per Parks Dept staff, CIP will be updated in the spring. Therefore, a letter from the Team formally requesting that these improvements be added during this year’s update to the 5-yr CIP needs to be sent prior to the May Team meeting. Letter to Parks Director from Team Chair will be sent prior to next Team meeting.)
8.Capital Projects 3.8 Jenkins Pool Heaters:  At April 25th City CouncilWorkshop on pool programming, request operational program funding at Jenkins Pool that provides for year-round use beginning in 2014 and capital funding to install two heaters estimated to cost a total of $40,000. This improvement is not presently part of City’s pool renovation project.  Representatives of the Team (Lisa and Charner) and DICA (Denise Cassedy) will attend the workshop and speak on behalf of these groups.
9.Capital Projects 5.9 Standardized Publication Racks:  Request TampaBay Times to repair broken racks on Davis Islands and to install two additional racks – one in front of the retail shops that include Wag and Subway on East Davis Blvd, and the other on the west side of Davis Blvd at the new pedestrian crossing just south of the on-bridge. (Request was made following Feb meeting to Gary’s Alternate, Janice Davis, and she is following up with Tampa Bay Times.)

Other Discussion—Gary asked about whether improvements to the marina are on any capital improvement list.  Laurie Potier-Brown said that funding has remained an issue.  Despite advocacy in the past from the boating community, there has been little forward movement in completing the marina. Laurie Potier-Brown said she will do some research within the City about which department now has jurisdiction for the marina. Susan Nelson-Crowley expressed concern about bike and pedestrian safety.  There have been some bike rodeos in the past to provide communication about bike safety.  Perhaps this issue can be included in DICA newsletters.  William Porth noted that FDOT does Public Safety Announcements regarding bike safety.

VII. OTHER BUSINESS Charner Reese moved that language in strategy 3.13 dealing with Recreational programs be expanded to include all recreational facilities on Davis Islands.  Currently, the language discusses a future community center.  It was moved and seconded that this language be expanded so that items such as the swimming pool and tennis facility would be covered under this strategy.  The motion passed.  The Team also approved broadening the type of action under Strategy 9.11 to include capital improvements needed to address aging City infrastructure and to give infrastructure examples, such as storm water facilities and water and wastewater lines.

VIII. NEXT MEETING DATE & MEETING OBJECTIVES May 21, 2013:  Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize progress made in plan implementation. IX.   ADJOURN The meeting adjourned at 8:30 PM.

Approved Minutes for November 15, 2012, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present:  Charner Reese, Gary Brown, Barbara Larson, Lisa DeVitto, Susan Nelson-Crowley, Todd Cox, Laurie Potier-Brown, William Porth, Bob Griffin, and Antonio Amadeo.

I.     Meeting was called to order by Gary Brown at 6:40 pm.

II.    APPROVAL OF SEPTEMBER12, 2012 MINUTES Minutes were approved as written.

III.   HOUSEKEEPING                                                

A. Election of 2013 Officers – Gary Brown was re-elected Chair; Charner Reese was re-elected Vice Chair; and Barbara Larson was elected Secretary.

B. PR Efforts to Advertise Team Meetings – Lisa will inform the local newspapers of the meeting dates to include in the neighborhood news section. DICA will be requested to send an email blast to members notifying them of the meeting and that it is open to the public.

C. Roster Update – William Porth announced that he has replaced Ben Money as the Alternate Liaison from the Public Works/Transportation Division. The roster will be revised to reflect that change.

IV.  FOLLOW-UP FROM SEPT 12TH TEAM MEETING

A. Regulatory Change (Strategies 7.4, 7.3, 8.3 and 8.6):  Gary Brown reported that he spoke with Thom Snelling of the Planning Department and that a written confirmation will be sent to Gary stating that following completion in 2015 of other neighborhood form-based codes, Davis Islands will be placed next in the Planning Division’s queue to begin the process to develop a form-based code for the Village Center and Davis/East Davis Main Street Corridor, in order to enhance and protect its pedestrian friendly design. That information from Mr. Snelling will be forwarded to the Team.

B. Study, Planning and Conceptual Design (Strategies 2.2 and 2.3):  Antonio Amadeo reported on the letter sent by the Davis Islands Civic Association to the Mayor requesting a restriping plan for the boulevards that would achieve a number of the “complete streets” goals to calm traffic and provide for all users of the transportation corridor. A copy of the letter was shared with the Team.  Charner Reese pointed out that this approach, along with a plan to address gaps in the boulevard sidewalk system and a plan to improve on-street parking in the Village, would address the concerns identified with the Walk-Bike Plan at the September meeting.  Gary Brown suggested that a letter be sent from the Team supporting DICA’s request and requesting the additional items described above as well as a landscaping plan for the boulevards to provide additional traffic calming benefits. A draft letter was reviewed at the meeting and changes recommended to incorporate those ideas.  William Porth recommended that the letter be sent to Transportation Division Manager Jean Duncan, rather than to the Mayor. Charner was directed to revise the letter in accordance with the discussion and email it to Gary for final review and approval.  Then Gary would send the letter on behalf of the Team.

C.Results of Roy Jenkins Pool User Preference Survey & Next Steps (Plan Vision Statement 3.d):  Lisa DeVitto reviewed the survey results, which showed the following: -People in all age groups would like to use the pool, with the largest number of people in the 35-54 age group. -People would like to use the pool in all seasons of the year. Households would use the pool an average of 2.9 times per week in summer, 2.4 times per week in spring, 2.2 times per week in fall, and 1.6 times per week in the winter. -People would like the pool to be open for use throughout the week, with the greatest number of people indicating a preference for Saturday and Sunday afternoons, Saturday mornings, weekday afternoons, and weekdays after 5:00 p.m. A smaller, but significant, number expressed interest in weekday mornings. -People indicated an interest in a wide range of pool activities listed in the survey, with the highest interest in open swim/playtime, lap swimming, water aerobics, and informal socializing. Swim lessons, swim meets, competitive swim practice and lifesaving classes were also listed as desired activities. -Lisa stated that she, DICA President Denise Cassedy and Charner Reese met recently with Councilman Harry Cohen to review the survey results and requested his assistance in ensuring that the City develops a 2014 operation budget for the pool that meets the needs identified in the survey results.

D. Capital Improvements (Strategy 3.8, Strategy 3.11):  Laurie Potier-Brown stated that the pool renovation completion date has been set back one month to February 2014 and that the estimated cost of renovation is $2.3 million. She was asked to find out what the cost would be of a heater to heat the pool water in winter. Laurie also provided a schedule for repair work at the Dog Park beach and at the boat ramps at Seaplane Basin Park.  In addition, in response to a question from the September Team meeting, she stated that a restroom facility at Seaplane Basin Park is not in the current 5-year Capital Improvement Plan and would need to be added in the future when the plan is updated in order to proceed with the project. The 5-year plan will be updated in mid-2013. She mentioned that the Parks Director is interested in using a compost-type restroom facility.  Team member Charner Reese asked why that would be appropriate given that water and sewer lines are available to tie into. Laurie stated that she would find out.

E. Reformatting of Strategy 2.3:  The Team reviewed and approved an easier-to-read reformat of Strategy 2.3 to separate the strategy into several strategies relating to sidewalks.

V.   REVIEW OF TABLE 1 OF COMMUNITY PLAN TO IDENTIFY IMPLEMENTATION PROGRESS IN PREPARATION FOR UPDATING TABLE 2 IN FEBRUARY 2013

The Team reviewed the strategies in Table 1 and noted those for which implementation progress has been made.  This information will be used to update Table 2 (Implementation Status) at the 2013 first quarter Team meeting.

VI.     OTHER BUSINESS Lisa announced the American Cancer Society’s Relay for Life of Davis Islands, April 12, 2013, at Seaplane Basin Park. Gary stated that one of the strategies we need to work on in 2013 is a kiosk for the East/West Davis apex to advertise community events and meetings (Strategy 10.4). City Liaisons, Laurie Potier-Brown and William Porth, stated that a Code variance from Chapter 20.5 would be needed and that Cathy Coyle with the Development Services Department would be the staff person with whom to discuss this issue. Several members stated that another strategy that needs to be worked on is improving drainage/flooding, which generally falls under Strategy 9.4.

VII.   2013 QUARTERLY MEETING DATES & REMINDER OF 1ST QUARTER MEETING OBJECTIVES

The Team chose the following 2013 meeting dates: February 13, May 14, September 10 and November 12. At the 1st Quarter Meeting, the Team will approve the update of Table 2 (implementation status of Plan) and identify the priority strategies to focus on in 2013. VIII.   The meeting was adjourned at 8:29 pm.

Approved Minutes for September 12, 2012, HCC Administration, 1st floor Conference Room 39 Columbia Drive

Present: Charner Reese, Ben Money, Gary Brown, Joanne Watkins, Barbara Larson, Dan Pepper, Lisa Devitto, Ken Elmore, Dan Crowley, Marilyn Gauthier, Todd Cox, Denise Cassedy, Laurie Potier-Brown, Cheryl Eagan and Michele Oglivie.

I. Meeting was called to order by Gary Brown at 6:30 pm.

II. APPROVAL OF MAY 9, 2012 MINUTES

  • Minutes were approved as written.

III. HOUSEKEEPING A. Vacant Business Member Position

  • There is a vacant business position for Village business owner, property owner or employee. Chamber will announce vacant position next week at meeting.

B. Vacant Alternate Positions

  • Janice Davis was confirmed as Resident Alternate for Gary Brown.
  • Nancy Phaneuf was confirmed as Resident Alternate for Charner Reese.

C. Meeting Notice Sign purchased for $111 to replace faded sign, as decided at last meeting.

  • Members each donated $10 to Charner, who purchased the sign to cover cost.

IV. FOLLOW-UP FROM MAY 9TH TEAM MEETING REGARDING 2012 PRIORITY COMMUNITY PLAN STRATEGIES (See report titled “Stewardship Team Work on 2012 Priority Plan Strategies, as of Sept. 12, 2012”) A. Speed Enforcement (Strategy 1.3): Update on police enforcement request – Cheryl Eagan

  • Contact has been made to the Tampa Police Department requesting an increase of speed limit enforcement on Davis Islands. Captain Lee Bercaw has agreed to our request and everyone should be noticing a higher presence of law enforcement monitoring speed limits.
  • It was also requested law enforcement take a look at usage of our new cross-walks to ensure compliance of vehicles.
  • Cheryl Eagan will follow-up with Tampa Police through her new contact, Tom Beury, regarding continuation of speed enforcement activities on the boulevards.

B. Regulatory Change (Strategies 7.4, 7.3, 8.3 and 8.6): Report and discussion regarding meeting with Tom Snelling to identify next steps to include development of DI form-based code in City work program for 2015 – Gary Brown

  • Gary is still waiting on a response from Tom Snelling regarding what actions, if any, are needed to ensure that Davis Islands is placed on the Planning Department’s 2015 work program for development of a form-based code for the Village Center and Main Street corridor.
    • Gary will report back at next meeting.

C. Study, Planning and Conceptual Design (Strategies 2.2 and 2.3): Report on status of completion of DI portion of Walk-Bike Plan, the degree to which complete street principals have been incorporated, and the status of implementation – Michelle Ogilvie (MPO Staff)and Ben Money (Tampa Transportation Division)

  • The MPO developed the plan, and the City is responsible for implementation.
  • Ben Money explained this plan is phase two of a two part plan and it identifies feasible pedestrian-bicycle projects throughout the city of Tampa.
  • Walk-Bike II included recommendations for restriping of the Davis Islands boulevard.
  • The City is allotes $600,000 per year for implementation of restiping projects.
  • City has hired a consultant to assist in prioritizing the projects.
    • Draft of 5-year program plan should be completed by the end of October.
    • Discussion regarding the plan:
      • Concern about recommendation that includes removing on-street parking and creating share lanes.
      • While drawings showing striping concepts developed with Team input were included in the plan, there was no discussion of them, and the plan recommended a completely different approach. This seems confusing and will at a minimum create the implementation difficulties.
      • Concerned that the Swan project was not successful and doesn’t think the review process created an optimum outcome.
      • Need for identifying additional crosswalks on Davis Boulevard.
      • Need to address gaps in sidewalk system, such lack of sidewalks on both sides of West Davis from Martinique to South Blvd.
      • Need for new on-street parking plan for the Village that increases on-street parking and respects pedestrians.
      • Ben Money suggested contacting William Porth (Tampa Transportation Studies and Operations) with any questions regarding parking, sidewalks and pedestrian crossings.
      • While no specific action was identified after a detailed discussion of the recently finalized MPO Walk-Bike (concept) Plan, it was apparent that the plan does not adequately address the application of “complete streets” principles for the DI Boulevards. For example:
        • A number of important “complete street” objectives to safely accommodate all users and to calm traffic will not be met by the plan as detailed in the discussion.
        • The plan missed an opportunity to call for a new parking plan in the village that safely provides for pedestrians while increasing on-street parking.
        • The plan is internally inconsistent and, therefore, could create confusion and potentially bad outcomes if used to move forward with more detailed design plans.
        • The plan could result in less on-street parking on Davis Boulevard.
        • At the next Stewardship Team meeting in November, when the Team will be assessing the progress made in 2012 to implement community plan strategies, this knowledge will inform the Team’s determination of progress in implementing Strategies 2.2 and 2.3 and further action.

D. Capital Improvement (Strategy 3.8): Pool Restoration Schedule

  • A schedule for the pool renovation was presented by Laurie Potier-Brown.
    • Design was completed in July.
    • Construction document phase will be completed in early October.
    • Received 90% construction drawings today and distributed to team.
    • Will advertise for bids in late October and will open bids in mid- November.
    • Target for City Council to award project is in December.
    • Target completion of Roy Jenkins Pool restoration is January 2014.

V. OTHER BUSINESS A. Status of Roy Jenkins Pool User Preference Survey , online at http://surveymonkey.com/8YGR9BP

  • Charner stated that a survey has been developed to find out interest activities and hours of operation at the pool for the purpose of developing an adequate operational budget for fiscal year 2014.
  • The survey is sponsored by the Davis Islands Civic Association.
  • The results of the survey will be used to advocate for an operation budget that will support what people want.
  • Development of the City’s 2014 operational budget begins in early 2013.
  • Everyone was encouraged to complete the online survey by the October 8th deadline.

B. Consider Taking Action on Other Plan Strategies 1. Strategy 2.3 (sidewalks)

  • Charner explained details of strategy and Stewardship Team decided to consider reformatting Strategy 2.3 (sidewalks) by separating it into more than one strategy so that it will be easier to focus on the various actions called for.
  • Charner will prepare a draft for the Stewardship Team to consider at its November meeting.

2. Strategy 3.11 (build public restroom facility at Seaplane Basin Park dog parks/boat ramps/beach area)

  • Laurie Potier-Brown will check on whether a restroom facility for Seaplane Basin Park, between the dog parks, as called for in Strategy 3.11, is on the Parks Department’s list of unfunded needs and what funding sources, such as a state recreation matching grant, might be applicable for this improvement. Perhaps combining the restroom with extending the trail to the beach would help the project qualify for a FRDAP grant by giving the project more qualifying points.

3. Strategy 5.9 (standardized publication racks) – racks needed at two locations.

  • Ken Elmore and Denise Cassedy will team up to identify where additional standardized publication racks are needed in the Village and along Davis Boulevard.
  • Will contact the Tampa Bay Times through Janice Davis who knows the contact person at the Times.

4. Other

  • Lisa Devitto announced that on Tuesday, October 2ndfrom 6:00 – 8:00 pm, the Tampa Police Department and local neighborhood watch will be holding another “Taste of Davis Islands” in the Village.
    • o Email Lisa Devitto if anyone’s organization would like to be a part of the event.

VI. NEXT MEETING DATE & MEETING OBJECTIVES Next Meeting: Thursday, November 15th Meeting Objectives: Hold elections of officers to serve during 2013. Update the plan’s implementation status, and re-rank implementation strategies if needed. VII. The meeting was adjourned at 8:45 pm.

Approved Minutes for May 9, 2012, HCC Administration, 1st floor Conference Room 39 Columbia Drive

Present: Gary Brown, Charner Reese, Cheryl Eagan, Cookie Ginex, Barbara Larson, Dan Crowley, Ken Elmore, and Denise Cassedy. I. Meeting was called to order by Gary Brown.

II. APPROVAL OF FEBRUARY 21, 2012 MINUTES Meeting minute changes were approved with one typo, NPO needs to be changed to MPO and insert 2012 Priority Plan Actions.

III. HOUSEKEEPING A. Review attendance report in accordance with Team Organization document and take action as needed.

  • The purpose for looking at this on a routine basis is to assure that there is a quorum at each meeting.
  • The resident position that has been filled by Janice will be vacated.
  • Gary will notify Janice and ask if she would consider be an alternate for the chair.
  • Charner would like to resign her position as the Civic Association representative and volunteer for the vacant resident position.
    • A motion to have Charner serve the remaining term of the vacant resident position (will end in November, 2013). Motion was unanimously passed.
    • Charner will advise the Civic Association that they need to appoint a new member to provide representation on the committee to attend the September, 2012 meeting.

B. Fill vacant alternate position:

  • Ken provided an alternate for the Chamber of Commerce position, Pete Moller.

C. Roster update:

  • Charner will provide an updated roster.

IV. OLD BUSINESS – FOLLOW –UP ITEMS FROM FEB 21st MEETING RELATING TO IMPLEMENTATION OF COMMUNITY PLAN STRATEGIES

A. Roy Jenkins Pool Update (Strategies 3.8 and 6.2) – Parks Dept. Liaison, Laurie Potier-Brown & Team Members on Committee to Save Roy Jenkins Pool.

  • A document that outlines the design concerns for the Roy Jenkins Pool was distributed.
  • The committee’s concerns will be championed by Antonio Amadeo, a community architect. Future meetings will be attended by Antonio as well as Gary, Charner, Taylor, and Jennifer.
  • A draft survey was distributed for review and suggestions that would solicit feedback from the community concerning pool operations. Currently, the pool is planned to be open for 9 weeks out of the year during the summer.
    • Plan is to have the survey available on-line.
    • Charner will develop a letter of appreciation to the mayor concerning the compromise about the pool design.

B. Report on Follow-up Actions regarding DI Walk Bike Plan II (Strategies 2.3 and 2.4): Report on March 14th MPO meeting, March 22nd meeting with City staff, and written comments submitted on behalf of Stewardship Team.

  • Gary Brown met with Michele Oglebee, city planner, on March 14th prior to MPO meeting. The city of transportation staff had been directed to move forward with select projects within the city prior to the recommendations that are being developed by the county.
  • A meeting with Ben Money, Calvin Thornton and William Forth from the City of Tampa transportation folks on March 22ndto review what the city is moving forward with to discuss the need to involve Davis Islands in the process.
    • Gary Brown followed up with an email to Ben Money to document this meeting.
    • Ken Elmore indicated that the traffic flow was discussed at the last chamber of commerce meeting.
      • There is a need to do a parking study.
      • There is concern about safety in the village area as there are blind spots due to trees and etc.
      • Charner will invite Ben Money to the next meeting in September.
      • Ben Money provided a more detailed plan and Gary Brown will scan and distribute the handout that he provided.
      • Gary Brown will follow-up with Michele Oglebee to identify when the public meetings will be held.

C. Discussion of Response to Team Request to Schedule Development of a Form-based Code for DI Village/Main Street (Strategies 7.4, 7.3, 8.3 and 8.6).

  • Discussion of email sent by Tom Snelling.
  • Gary has a meeting on May 10, 2012 with Tom to follow-up on the timeline and see if there is an opportunity to start earlier.
  • We have met many of the components that would qualify our area to be next.
    • We have a community plan.
    • We might be able to assist with survey, data collection etc.

V. DISCUSS & APPROVE ACTIONS TO ADVANCE IMPLEMENTATION OF PRIORITY STRATEGIES. A. Enforcement

  • Enforcement of speed limits including the village.
  • Cheryl will send a letter to TPD liaison.

B. Regulatory Change

  • Gary to follow up with Tom Snelling regarding steps to include form-based code development in work program for 2012. See Item IV.C above.

C. Study, Planning Conceptual Design

  • See Item VI.B above, focusing on the boulevards.

D. Capital Improvements (including steps leading to improvements)

  • Civic association is writing a letter to request the crosswalk at the base of the bridge be removed.
  • A motion to have a letter to requesting that the crosswalk at the base of the bridge to be removed.
  • Motion was approved.
  • Charner will draft a letter for Gary to send on behalf of the Stewardship Committee.

E. On-going Actions – Stakeholder Involvement:

  • Continue to pursue kiosk in Apex Park (electronic), built as an attractive that fits with the existing architecture.

VI. DISCUSS FORMAT FOR UPDATING TABLE 2 OF COMMUNITY PLAN & SET EXECUTIVE COMMITTEE MEETING TO FOLLOW-UP IF NEEDED.

Charner will add the notes that she took from a previous meeting to document what was achieved in calendar year 2011 and Cheryl will assist Charner.

VII. NEXT MEETING DATE & MEETING OBJECTIVES September 12, 2012: Same objectives as described for May meeting. VIII. The meeting was adjourned at 8:45 PM.

Approved Minutes for February 21, 2012, HCC Administration, 1st floor Conference Room 39 Columbia Drive

Present: Gary Brown, Charner Reese, Ben Money, Cheryl Eagan, Lisa DeVitto, Ken Elmore, and Barbara Larson.

I. Meeting was called to order by Gary Brown at 6:50 PM. II. APPROVAL OF NOVEMBER 15, 2011 MINUTES Meeting minute changes were suggested which included spelling corrections and tense changes. Minutes were approved as amended. III. HOUSEKEEPING

  • Ken Elmore will represent the DI Chamber of Commerce beginning in May, 2012.
  • Lisa DeVitto made a suggestion to check the meeting minutes to see if there were any members that have not attended the scheduled meeting for three meetings. According to our bylaws, if we find that a member has not attended and has not sent to the meeting, we may vote to replace the member. Cheryl will prepare a report for the next meeting showing past attendance of members and alternates.

IV. OLD BUSINESS – FOLLOW –UP ITEMS FROM NOV 15TH MEETING

  1. Status of Davis Islands Bike Walk Plan (Community Plan Strategies 2.4 and 2.8, relating to traffic calming and complete streets) presentation of conceptual drawings by Ben Money, Tampa Transportation Division
  • Phase II of the Bike Walk II has been initiated by MPO
  • Team discussed traffic calming in village as it relates to the proposed plan.
  • Conceptual drawings were presented.
  • Team requested that the drawings be labeled to identify street locations and to add additional on-street parking in the village. Also:
    • Bike route should not go through the village.
    • Bulb outs should be reduced to allow bikes and vehicles to share the road better.
    • More bike racks are needed.
    • Palm trees in the bulbouts are so large they block the view.
  • Ben stated that $800,000 is allocated to complete projects identified by the various neighborhood Bike Walk plans being developed.

2. Roy Jenkins Pool Update (Community Plan Strategies 3.8 and 6.2) –Gary Brown led update and discussion.

  • Concern about current design that city has developed was discussed with regard to proposed pool ramp and depth.
  • Lisa DeVitto will draft a letter that will refer to the community plan which will provide the basis for the objections to the current design.

3. Mayor’s Response to Team Letter requesting work program schedule for development of DI Village/Main Street Form-based Code (Strategies 7.4, 7.3, 8.3, and 8.6). See letter to mayor dated: January 24, 2012 – Gary Brown

  • Gary stated that there had been been no response from the mayor. He will follow-up with the Chief of Staff.

V. UPDATE OF COMMUNITY PLAN’S IMPLEMENTATION STATUS

  1. Charner and Gary led the discussion to identify needed updates to Table 2.
  • It was decided to archive the 2011 priority and implementation status of strategies.
  • Charner will edit Table 2 to reflect the identified updates to the 2012 implementation activities and post on the dicivic.org website.

VI. IDENTIFICATION OF STRATEGIES TO FOCUS ON IN 2012 The Stewardship Team identified the following priority actions for 2012 regarding plan implementation:

Enforcement – Continue to seek Police Department enforcement of speed limits by requesting continued police resources to enforce traffic laws, including in the Village Center. Implements Plan Strategy 1.3.

Regulatory Change – Seek to include in the City work program for 2015 implementation of the strategies related to the creation of a form-based code for the Village Center/Main Street to ensure that future redevelopment will protect and enhance the pedestrian-friendly, urban environment. Implements Plan Strategies 7.4, 7.3, 8.3 and 8.6.

Study; Planning and Conceptual Design – Continue to focus on traffic calming and pedestrian safety by seeking incorporation of “complete streets” principles into the Walk Bike Plan for Davis Islands, with the goal of creating capital improvement projects in the future to implement appropriate changes in the boulevards rights-of-way that will calm traffic and better accommodate all users (motorists, pedestrians and cyclists) on these transportation corridors. Implements Plan Strategies 2.2 and 2.3.

Capital Improvement (including steps leading to improvements) – Relocation of the existing crosswalk at the base of the DI Bridge/Adalia Condo; and identification of locations for additional crosswalks on Davis Blvd./E. Davis Blvd., between the DI Bridge and Barbados Drive. Implements Plan Strategy 2.4.

Ongoing Action – Identify and implement ideas to promote greater stakeholder involvement in the community activities related to plan implementation. Implements Plan Strategy 1.2.

VII. OTHER BUSINESS Lisa DeVitto announced that Neighborhood Watch is planning a spaghetti dinner meeting of members. She suggested that the Stewardship Team may want to make a presentation at the meeting to discuss ongoing efforts as it relates to traffic calming.

VIII. The meeting adjourned at 8:45 PM.

Approved Minutes for November  15, 2011, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present: Charner Reese, Cheryl Eagan, William Porth, Barbara Larson, Susan Hardman, Rhea Horwitz, Lisa DeVitto, Susie Nelson-Crowley, Catherine Coyle, Gary Brown, and Neil Khant.

I. Meeting was called to order by Gary Brown at 6:30 PM.

II. APPROVAL OF SEPTEMBER 13, 2011 MINUTES The Summary Minutes for September 13, 2001 were approved with revisions. III. HOUSEKEEPING

  1. Elections to fill positions of members whose terms expire at the end of the year @

(New terms are from 1/2012 through 12/2014): Membership discussion.

  • Lisa Divitto was elected to fill the vacant Resident position.
  • Gary Brown was elected to continue to fill a Resident position
  • Jennifer Fadal was elected to continue as the representative for the Village businesses, with Cristan Fadal as her Alternate.
  1. Election of 2012 Officers (Chair, Vice Chair and Secretary)
  • Gary Brown was elected Chair; Charner Reese was elected Vice

Chair; and Cheryl Eagan was elected Secretary.

IV. FOLLOW-UP FROM SEPT 13TH TEAM MEETING REGARDING IMPLEMENTATION OF 2011 PRIORITY COMMUNITY PLAN STRATEGIES

A. Accommodating All ROW Users & Calming Traffic on the Boulevards (Strategy 2.7) William Porth, City Transportation Division, discussed development of DI Bike Walk Plan as a way to begin implementation of Strategy 2.7.The Team discussed possible concepts for use of the boulevard rights-of-way by motorists, pedestrians, and cyclists. Mr. Porth stated that the timeline for the MPO bike walk plan project is six months.William reviewed the proposal to relocate the crosswalk at the base of the on-bridge, and asked for input.

B. Village/Main Street Form-based Code (Strategies 7.4,7.3, 8.3, 8.6) – Cathy Coyle, City Development Services Division, discussed the rationale and process for developing a formed-based code to implement plan strategies to protect and enhance the pedestrian-friendly environment of the Village and main street corridor.

  • Cathy Coyle provided various informational materials relating to the form based code program. Seminole Heights, 40thstreet, and Tampa Heights are the first areas in Tampa required to complete a form-based code. These areas must be finished by the end of 2014. There is no availability of City staff time to develop a form-based code for Davis Islands until completing of those three efforts.
    • Lisa DeVitto asked about grants to assist in the process and whether there is a possibility of USF graduate assistance to help with the project. Cathy Coyle indicated that this would be an ideal project for graduate students. Lisa recommended that we formally request City assistance on developing a form-based code for Davis Islands. The Team decided to send a letter to the Mayor requesting the City begin development of a form-based code for Davis Islands Village/Main Street beginning in 2011.

C. Roy Jenkins Pool Restorations Update (Strategy 3.8) – Jennifer Fadal The Architectural Review Commission granted preliminary approval to move forward with restoration of the historic pool. The Committee to Save Roy Jenkins Pool is seeking several revisions to the design of the 25-yard pool. These revisions would have no affect on the Architectural Review Commissions approval.

V. UPDATE COMMUNITY PLAN’S IMPLEMENTATION STATUS This item was deferred to the February Team meeting. VI. OTHER BUSINESS

  1. Charner provided an update on the trail extension to the beach. Two concepts have been identified. The Airport Authority support extending the trail and will work with the City to allow that to occur. The next step would be an engineering study to determine which concept is best from the standpoint of safety and cost.
  2. The kiosk at APEX was discussed. Team members were reminded that at the September meeting, Parks Dept staff member, Laurie Potier-Brown, stated that City code would not allow a kiosk in the right-of-way (triangular green space at the apex).

VII. SET 2012 QUARTERLY MEETING DATES The Team agreed to meet the second Tuesday of February, May, September, and November. VIII. The meeting adjourned at 8:25 PM.

Approved Minutes for September 13, 2011, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present: Gary Brown, Charner Reese, Ben Money, Joanne Watkins, Cheryl Eagan, Barbara Larson, Susie Nelson-Crowley, Susan Hardman, Laurie Potier-Brown, and Cristan Fadal.

I. Meeting was called to order by Gary Brown at 6:30 PM.

II. APPROVAL OF MAY 10, 2011 MINUTES Meeting minutes unanimously approved as written.

III. HOUSEKEEPING Vacant Resident Member Position – No suggestions for the vacant resident position were brought forward. It was stressed by Charner and Gary that we need to continue to work towards finding a Davis Islands resident to join our group.

IV. FOLLOW-UP FROM MAY 10TH TEAM MEETING REGARDING 2011 PRIORITY COMMUNITY PLAN STRATEGIES

A. Complete Streets Evaluation (Strategy 2.7) – Walk / bike plan that the city is developing will include Davis Islands in its study.

i. Charner outlined our objectives:

  • Gap in the sidewalk system within the boulevards.
  • Restriping of the right of way to better accommodate bicycles, pedestrians and motorists, and appropriate parking.
  • Potential for turn lane in the middle that functions to control traffic and a place where people can have a refuge when they cross the street.
  • Hoping the study will identify the width of the right of way and what is possible within there.

ii. City staff member, Ben Money, and the consultant who is working on the current planning project will present to our group at our next quarterly meeting in November. Project will take approximately six months for completion. iii. The consultant group will be guided by our Community Plan’s vision and strategies. B. Pool Restoration Funding (Strategy 3.8) – Committee to Save Roy Jenkins Pool met with Mayor Buckhorn and Council Members Harry Cohen, Mary Mulhern, Mike Saurez and Yvonne Capin concerning the need to fund pool renovation in the 2012 City budget. i. Williams Park Pool will be the first pool renovated. ii. The final budget hearing will be September 21st at 5:00 pm. iii. Potential private funding sources:

  • $500,000 remaining in DI Parks Recreation Fund established from Tampa General Hospital donation.
  • $10,100 from Davis Islands capital improvement fund.
  • Fundraising from October Bluz and BBQ event.

C. Village/Main Street Form-based Code (Strategies 7.4,7.3, 8.3, 8.6) – City staff member, Cathy Coyle, was not able to attend but did provide some information which Gary Brown distributed.

i. Discussion about form-based code and the potential benefits to the village.

ii. Seminole Heights and 40th street have implemented form based code in those communities.

iii. Cathy will present at the next team meeting.

V. STAFF REVIEW OF PUBLIC INPUT ON POOL DESIGN PLANS (Strategy 3.8) – Laurie Potier-Brown, Project Manager, Tampa Parks and Recreation Department, described the current process and responded to Gary’s previously submitted written questions Current Process: Fleischman-Garcia has developed two design concepts for the restoration of the pool that was presented June 16th for public opinion.

  • Option B was the majority selection.
  • Option B will be presented to ARC for approval on October 3rd at 6:00 pm.
  • Had preliminary meeting with in-house historic preservation staff and will have a full report to present on October 3rd.

1. What is the pool restoration estimate? Pool restoration estimate is not yet known.

2. What improvements are included? Not known at this time.

3. Pool restoration is being done through the Chief of Staff and David Vaughn and we have been removed from the day to day. We are overseeing the overall process for Parks and Recreation.

4. What is the estimate for each major improvement? Not know at this time. Parks and Recreation is not in the funding decision.

5. What is the position of the Historic Preservation program manager regarding the proposed improvements, particularly the one deck proposal? The historic preservation manager proposes to maintain two decks.

6. When/where will the variance hearing be held, and would it be helpful for citizens to attend? It is helpful for citizens to attend to speak of the ARC presentation on October 3rd in City Council chambers at 6:00 pm. Cheryl Eagan stated that Dr. Wibley, Dr. Ceislal, or a trauma nurse may be able to state the need for one deck for safety reasons.

7. Will there be another public meeting on pool design? There will be no more public meetings on planning of the pool. There will be periodic updates.

8. What is the project schedule, including completion of construction plans, permitting, bidding out, and construction? Unknown.

9. When will public meeting held regarding what to do with the remaining Tampa General Hospital funds? Karen Palus needs to be contacted concerning what is to be done with the remaining Tampa General Hospital funds.

10. When will the private funds from the DI Capital Improvement Fund need to be transferred by the Community Foundation to the City, and to what City account will the funds be designated to ensure they are used for pool restoration? Santiago, David Vaughn, and Karen Palus will be meeting to decide how funding will be distributed. The Team asked the pool committee to follow up with Santiago Corrada and David Vaughn.

VI. STAFF EVALUATION OF CONCEPTS FOR EXTENDING DI TRAIL TO BEACH (Strategy 3.2.2) – Susan Hardman, Peter O. Knight Airport, HAA

  1. Susan reviewed the trail extension options and asked a few clarifying questions.
  2. Susan said that Karen Palus is aware that the extension is being evaluated but would need to evaluate in detail and approve prior to moving forward.
  3. The airport management is supportive of the extension but is still evaluating the options and will provide Laurie their recommendation within the next few months.

VII. STAFF REPORT ON CODE REQUIREMENTS FOR KIOSK AT APEX (Strategy 10.4) – Laurie Potier-Brown

1.The apex is part of the right of way and there are no signage allowed by code.

2. The code also has guidelines as it relates to electronic signage.

3. Jay Sanglee is point of contact to discuss the challenges.

4. Cathy Coyle provided zoning codes to review and information was distributed.

VIII. OTHER BUSINESS

Charner discussed an issue that came up at Civic Association meeting last month regarding article that talked about smoking in the park. Tampa General Hospital does not allow smoking on their property and therefore people are going out to the road under the bridge or the public park to smoke. Civic Association Board, Denise Cassedy stated she would talk to John Dunn at Tampa General to recommend an idea to designated smoking area north of the north bridge where landscaping and outside furniture was placed on their property.

IX. NEXT MEETING DATE & REVIEW OF MEETING OBJECTIVES The scheduled meeting date of November 8th conflicts with Annual Meeting of DICA. November 15th was approved by the team as the rescheduled meeting date. Meeting Objectives: Hold elections of officers to serve during the next year; and hold elections to fill positions of members whose terms have ended. Update the plan’s implementation status, and re-rank implementation strategies if needed.

X. The meeting adjourned at 8:25 PM.

Approved Minutes for May 10 , 2011, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present: Charner Reese, Susie Nelson-Crowley, Jean Freeman, Laurie Potier-Brown, Barbara Larson, Gary Brown, and Cheryl Eagan.

I.      Meeting was called to order by Gary Brown at 6:38 pm.

II.   Meeting minutes for February 8, 2011 were approved with a change to include the adjournment time of 8:25 pm.

III. HOUSEKEEPING:

a.    Neil Cosentino has resigned from the committee. Replacement suggestions are welcome.

b.   Charner Reese will provide updates for membership roster.

IV.       2nd QUARTER MEETING OBJECTIVES:

a.   Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure the identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation as well as recognize progress made in plan implementation.

V.      OLD BUSINESS: Follow-up from February 8th meeting relating to Community Plan Strategies 3.8 and 6.2 (Roy Jenkins Pool).

a.    Report by City Parks and Recreation Team Liaison. Laurie Potier-Brown. on Roy Jenkins Pool:

i.   The 2nd or 3rd week in June is targeted to provide presentations to the public on the restoration. Sol Fleishman is the project lead and will be available for the public hearing. Laurie will send confirmation of the date as soon as it is known.

ii.   Architectural Historic Preservation Committee (ARC) approval will be sought in August. Dennis Hernandez is not in favor of a one level deck recommendation that Fleischman Garcia is proposing at this time. The existing building is a two-level deck. A formal review will be conducted with justifications including improved code compliance, enhanced safety, and the fact that the exterior will be reflective of the original design. An estimate has not been completed but rt is anticipated that a schematic level estimate will be done by the end of July. The date is not known when the hearings concerning the City of Tampa’s capital budget will take place and Laurie will find out the information and email the date.

b.   Report by Save Roy Jenkins Pool Committee Chair. Jennifer Fadal, on Committee’s Review of Pool Design Concepts Presentation by Architect April 21st

i.   The meeting with the architectural firm and Davis Islands residents that occurred on the Thursday prior to 04/26/2011 was reviewed. The key points include the following:

  1. Support the one level deck and the elevator location as well as the new main entrance off of Columbia Drive.
  2. Don’t support the reduction of lap lanes in the larger pool.
  3. Want the pool to be designed to include prep to allow the pool to be heated in case we could get the operational costs endowed for year round use.

ii.   Discussion concerning the benches that that jut out in the pool. There will be an opportunity to review with the architect at the public meetings,

c.    Report by PICA Building Tomorrow Committee Chair Charner Reese on Pool Private Fundraising Efforts

i.   Community support for using the $481,426 remaining from the TGH funds for the pool.

ii.   The next fundraising event, Bluz and BBQ will be held at Curtis Hixon Park on October 15. The website is: www.bluzandbbq.com.

VI. DISCUSS & APPROVE ACTIONS NECESSARY TO ADVOCATE ON BEHALF OF IDENTIFIED PRIORITY PLAN STRATEGIES (see document of priority strategies approved at Feb 8th team meeting, and an email summarizing top 3 strategies identified by executive committee)

a.    Discussion about the potential to move the Kiosk up on the priority list as the concept has been approved. It was determined that there is no need to move the item to a higher priority but instead just continue to proceed with it. It was envisioned that it would be in place in the Apex Park and would be completed in a Mediterranean style. Laurie Potier-Brown will check with city codes to validate if digital signs are allowed and bring back her findings to our next meeting. Would like to keep the cost of the Kiosk within a $50,000 budget.

b.    Set a meeting with the mayor for item 2.7 highlighted in 2.4 complete street concept as well as the immediate issue of the danger to crosswalk. Cheryl Eagan to contact the TPD liaison to request that they enforce the crosswalk. Ask if there can be a written report on pedestrian safety and if they can provide the quantity of tickets that were handed out last time. Can they re-evaluate the situation now?

c.    Cathy Coyle, City of Tampa Zoning has indicated that she is able to attend the September DI Stewardship Committee meeting to review the process to 7.4,7.3,8.3, and 8.6 that would initiate the implementation of the strategies to create a form-based code for the Village Center/Main Street to protect and enhance the pedestrian-friendly, urban environment.

VII.      Other Business:

a.    Discuss Davis Islands Trail Extension Concept, if Team Member representing Peter O. Knight Airport is in attendance.

b.    Other Items: Garden Club’s bench that they donated will be installed in the next few weeks.

VIII. The meeting adjourned at 8:22 p.m.

Minutes for February 8, 2011, HCC Administration, 1 st floor Conference Room, 39 Columbia Drive

In attendance: Charner Reese, Gary Brown, Jean Freeman, Ben Money, Barbara Larson, Susan Nelson-Crowley, Cheryl Eagan, and Jennifer Fadal.

I. Meeting was called to order by Gary Brown at 6:30 pm.

II. Approval of the November 9, 2010 meeting minutes were approved as amended. Amended copy will be forwarded to Charner Reese to allow for posting on the website.

III. HOUSEKEEPING:

a. No alternate for Gary Brown but he has confirmed that he will likely attend all meetings.

b. There were no updates to the Team Roster.

c. Gary Brown will continue to post the meeting sign.

IV. 1ST QUARTER MEETING OBJECTIVES: a. “Discuss and identify strategies to focus on for the year and the steps needed to implement identified strategies.”

V. OLD BUSINESS:

a. Pool related items:

i. City has fully executed contract for Fleischman Garcia for them to develop construction documentation and a notice to proceed has been issued. The city team will be scheduling an in-house kickoff meeting to initiate the project.

ii. Charner Reese did remind Laurie that the Davis Island Committee to Save our Pool is interested in meeting with Fleischman Garcia early on in the design process. Charner stressed that our committee wants to be involved prior to the public meeting process.

iii. Cheryl Eagan will draft a letter that Gary Brown can send to the city staff requesting a meeting. Jenifer will call Dennis Hernandez of the Historic Preservation Society to assure that they will remain involved in the project and review what their involvement has been to date.

iv. There are three funding sources:

1. $400,000 remaining from the Tampa General Hospital donation.

2. Some funds remain from the city but need to lobby new mayor.

3. Building Tomorrow Committee has raised $15,100 to date. v. Bill Sharpe will be moving forward with the 2nd Annual Bluz and BBQ fundraiser and has secured the Curtis Hixon Park for October 15, 2011.

vi. The forum to meet the mayoral candidates will be held on February 16, 2011 at the Garden Club and starts at 6:00 pm. Hyde Park, Davis Islands Civic Association, and Davis Islands Association are all co-sponsors of this event.

1. Need to ask if the mayor will support the funding for the pool renovation.

b. Transportation

i. Request that the “Complete Streets” study project be added to the prioritized unfunded capital improvement s projects list. This is an on-going list that Public Works keeps of things they would like to do and prioritize. Three main areas in the city that were selected for evaluation study so far are Westshore, USF, and Downtown and should be concluded in March.

1. Ben Money, City of Tampa will confirm with Charner Reese that Davis Islands is included in the downtown area study. Once we get a response from Ben Morney that we are part of the study, we may want to consider contacting the city.

ii. Ben Money informed the Stewardship Committee that a 4’ bike lane will be constructed on Bayshore from Rome to Platt Street in both directions. Ben reported that the traffic calming signs and flashing lights are ready for installation. Review and concern about the crosswalk location was discussed.

1. The group decided that no further money should be spent on a bad location. Ben will take back to his city colleagues our concerns and we will be sending a meeting request to William Porth. Antonio Amedo, Cheryl Eagan, and Gary Brown will schedule a time to meet with Mr. Porth.

VI. Approval of Community Plan’s Updated Implementation Status:

a. Review and minor modifications of Table 2 Prioritization & Status of Strategies by Type of Action was completed.

b. 2011 Priorities developed and included: i. Enforcement – Continue to identify actions.

ii. Regulatory Change – Form Based Zoning for the village. Evaluate what actions should be taken to initiate the Form Based Zoning impact/changes on development of the Village Center to position growth to reflect the desire for an urban and pedestrian friendly area. Includes strategies: 7.3, 7.4, 8.3, and 8.6.

iii. Planning and Conceptual Design – The continuation of the pedestrian trail. iv. Study – Complete streets. v. Capital Improvement– Roy Jenkins Pool and the Kiosk.

vi. On-going Actions – Stakeholders actions.

c. Review priorities and come to the next meeting with ideas for actions.

VII. Other Business:

a. Jean Freeman met with Laurie to review if the Davis Islands Garden Club could assist landscaping of the trail. This is not a possibility due to liability issues. It was suggested that perhaps a donation of a bench along the trail could be considered and the Garden Club supported the idea which is an approximate $1,200 donation. The bench will be located on the portion of the trail located by the water.

b. Charner Reese met with Laurie to discuss the trail extension to the beach. The concept developed would require that it use a portion of the parking which is approximately 10 spaces. Charner reviewed the conceptual drawing with the group. Laurie will be taking the marked up drawing and revise it.

VIII. The next meeting will take place on Tuesday, May 10, 2011 at 6:30 pm

IX. Meeting was adjourned at 8:30 pm.

Minutes for November 9, 2010, HCC Administration, 1 st floor Conference Room, 39 Columbia Drive

Present: Gary Brown, Dan Crowley, Susan Nelson-Crowley, Charner Reese, Jean Freeman, Barbara Larson, Susan Hardman, Lisa DeVitto

I. Meeting was called to order by Gary Brown at 6:30 pm.

II. Approval of September 14, 2010 Meeting Minutes:

  • Minutes approved as submitted.

III. HOUSEKEEPING

A. Filling Alternate Positions – Lisa DeVitto to be alternate to Janice Davis -approved; Rob Wolf to be alternate to Barbara; Chamber of Commerce position vacant.

B. Roster Updates – Additions – Lisa DeVitto and Rob Wolf.

C. Dan Crowley’s and Janice Davis’s terms have expired.

D. Gary to continue putting up the meeting sign for the next 2 meetings.

IV. OLD BUSINESS: FOLLOW-UP ITEMS FROM SEPT 14TH MEETING

A. Report by Vice Chair Jennifer Fadal on Roy Jenkins Pool restoration design architect and project schedule as well as construction funding opportunities: Schedule for developing design plan made available. Firm selection this month. Tentatively to have negotiation complete and commence design work in December.

B. Report by Team Liaison Jean Dorzback on Response from City Transportation Division staff regarding Team’s Traffic Calming/Complete Streets Request to Public Works Director Irv Lee: A letter from the team was sent October 4th Irvin Lee, Director – City of Tampa Public Works Department. Team received an email from Ben Money saying that response is being prepared. Gary will call to follow up.

C. Report by Team Liaison Laurie Potier-Brown on Construction Status of South Davis Trail. There are a few items remaining (water fountains, hand railing along Seaplane Basin, tree stakes for new trees). Expecting completion before Thanksgiving. City is also repairing parking lots near Seaplane Basin with crushed sea shells.

D. Report from Team Member Neil Cosentino on property deed for DI Yacht Club: Neil obtained PDF of lease, number of deed book, and page. The PDF file was emailed to Charner. Neil will distribute to team.

V. NEW BUSINESS

A. Election of Officers – Gary Brown will retain Chair. Charner will be Vice-Chair. Dan Crowley declined Secretary position. Team has elected Cheryl Eagan as Secretary assuming that she will take the position. If Cheryl declines, the responsibility will be rotated.

B. Election to fill terms of members whose terms have expired (Dan Crowley – Resident; Janice Davis – Resident) – Susan Nelson-Crowley to assume Dan Crowley’s position, Dan Crowley to be Susan Nelson-Crowley’s alternate. Janice Davis unavailable to determine if she will retain her position. Lisa DeVitto will fill the position if Janice declines.

C. Update Community Plan Implementation Status & Re-rank Strategies if needed. Review & Compile List of Implementation Actions Taken in 2010 – Team identified actions taken in 2010 for updating Table 2 of the Community Plan. Final approval of changes including ranking of strategies to be considered at next meeting.

VI. OTHER BUSINESS

A. Announcement – American Cancer Society Relay for Life at Seaplane Basin Park April 15-16. Lisa DeVitto is looking for team members to participate in relay.

B. Meeting dates for 2011: January 25, May 10, Sept 13 and Nov 8.

VII. ADJOURNMENT Meeting adjourned at 8:15 pm.

Approved Minutes for September 14, 2010, HCC Administration, 1 st floor Conference Room, 39 Columbia Drive

Present: Gary Brown, Laurie Potier-Brown, Dan Crowley, Cheryl Eagan, Charner Reese, Joanne Watkins, Fran Westbrook (guest), Ben Money (City Transportation Department)

I. Meeting was called to order by Gary Brown at 6:33 pm.

II. Approval of May 11, 2010 Meeting Minutes:

Minutes approved as submitted.

III. Housekeeping

A. Alternate Positions – those positions without alternates were reminded to find someone to fill the alternate spots.

B. Roster Updates – none

IV. REVIEW 3RD QUARTER MEETING OBJECTIVES AND 2010 PRIORITY STRATEGIES

A. Enforcement – Cheryl had a thank you email sent from TGH Security department to the Chief of Police for their recent efforts in speed limit enforcement.

B. Study – Discussed email from William Porth regarding a field meeting held on August 4th to review the existing pedestrian crosswalks, their usage and the possibility of relocating them to another location. A decision was made to keep the existing crosswalk at its current location but with enhancements including enlarging yield signs, adding and enlarging the speed limit signs, and adding 7 solar powered 24-hour amber flashers. V.

OLD BUSINESS: FOLLOW-UP ITEMS FROM MAY 11TH MEETING

A. Report by Team Liaison Laurie Potier-Brown on City’s Pool/Rec. Area Master Plan Status, the Upcoming Public Meeting, and the City’s Response to Team’s June 15th Letter regarding master plan – Full study to be presented in at public meeting October 14th at the Garden Club from 5-7 pm. Maps of study were shown including potential additional meeting space, waterfront walkway alignment, and improvements to existing facilities. It was noted that the historic designation for the pool was scheduled to be considered by City Council. Charner moved to write a letter to City Council supporting historic designation of Roy Jenkins Pool. Motion seconded and passed unanimously.

B. Report by City Transportation staff member Ben Money regarding Team’s Traffic Calming/Complete Streets Request to Mayor – Currently there is no funding for a Complete Streets evaluation project of DI boulevards. An MPO study will first focus on 3 growth areas: Downtown, West Shore, and USF. Priority will go to those areas when funding becomes available. Evaluation for DI after the 3 growth areas in approximately 6 months. Group discussed how DI can position our area to be next on list. Charner moved to send letter to the Public Works Director requesting to be prioritized on the City’s CIP unfunded projects list to ensure that we are considered when funding becomes available. Team members expressed the strong need for the evaluation of DI boulevards due to the high bike and pedestrian volume on the islands. Motion seconded and passed unanimously.

C. Report by Team Liaison Laurie Potier-Brown on Construction Status of South Davis Trail as well as Pool Restoration Design Status –

Start laying asphalt on Monday. Seawall isn’t in great shape. However, construction crew took pictures of the affected area. Money has been appropriated for repairs. Recent rains have cause some delays so the new completion date is November

Three Architects shortlisted for Roy Pool Renovation Design: Fleischman and Garcia Architects, Rowe Architects, Inc, and Holmes Hepner and Associates, Inc.

VI. NEW BUSINESS

A. Report by Team Member Charner Reese on Research of Waterfront Property Deeds – The following deeds were located and copies provided to team members: 2007 Quit claim deed transferring owner ship from City park property to HCC; Deed transferring ownership from City to DI Garden Club of park property for garden club with the retention of a 25-foot wide seawall and utility easement along the waterfront. Deed transferring ownership of park property for Jr league building footprint only. Missing Yatch Club deed. Neil Cosentino to research and obtain a copy of that deed.

B.Report by Team Member Charner Reese on Building Tomorrow Fundraising Efforts – Successful fundraising event for pool construction – Blues and BBQ August 1, raised $3,500.

VII. OTHER BUSINESS On-line ability to report citizen action requests on www.tampagov.net – look for customer service center.

VIII. ADJOURNMENT Meeting adjourned at 7:50 pm.

Approved Minutes for May 11, 2010, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present: Gary Brown, Cheryl Eagan, Neil Cosentino, Dan Crowley, Charner Reese, Barbara Larson, Alex Valderrama

I. Meeting was called to order by Gary Brown at 6:35 pm.

II. Approval of March 9, 2010 Meeting Minutes: Minutes approved as submitted with addition of adjournment at 8:00 pm.

III. 2nd Quarter Meeting Objectives “Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure the identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize the progress made in plan implementation.”

IV. Housekeeping

  1. Filling Alternate Positions – those positions without alternates were reminded to find someone to fill the alternate spots.
  2. Roster Updates – new member Alex Valderrama representing DICC
  3. Assign Next Volunteer to Perform Meeting Notice Banner Installation (September and November meetings) – Gary Brown volunteered.

V. Follow-up Items from March 9th Meeting

  1. Roy Jenkins Pool and Recreational Area Study – Only differences between draft and final report were the addition of site plans and increase in estimated cost of improvements. Joint committee between DIST and DICA is preparing a draft letter from DICA identifying issues that need to be addressed including conflicts between the study and the community’s plan. Letter to be completed by Friday for review/approval by DICA. Because the report is now final, it was recommended that the letter be sent to the Mayor rather than the Parks Director. Biggest complaint of the study was that the original intent of it was to perform a detailed structural analysis of the pool which wasn’t done. The group was also disappointed that given the conflicts between our community plan and the recommendations, it was obvious that the plan was not taken into consideration. Charner and Cheryl to draft letter from Stewardship Team to Mayor expressing concerns. It was noted that the joint committee has a meeting scheduled Tuesday May 25th at 10:30 at the Parks Department office on Columbus Drive to discuss concerns with staff. Some Team members expressed an interest in attending and recommended that representatives of the consultant for the study (Elements) be in attendance. Also noted was the fact that the City and its consultant are suppose to hold a public meeting on the study. The date and place of that meeting has not been set.

2. Traffic Calming/Complete Streets – The group watched a short film provided by the Tampa Transportation Division of Public Works on the implementation of a Complete Streets program in New York City. We discussed some ideas on how to implement some of these concepts on the Islands. Some ideas included: striping for bike lanes, reducing number of lanes on each side of Davis Blvd from the apex to the bridge from 2 to 1 in each direction and having turn lane/ median in the middle. The Team decided send a letter to the Mayor requesting appropriate staff to meet with Team to discuss undertaking a Complete Streets evaluation for the DI boulevards.

3. South Davis Trail – The Team received a construction project schedule from Parks Department. Gary stated that the trail is to begin construction in May and be complete by the end of October.

VI. 2010 Priority Strategies – The Team reviewed and approved the draft list developed at the March 9th meeting and identified a number of actions to implement. As follow-up to the meeting, Charner will update the list to included the identified actions and email updated list to team. Actions include:

A. Land acquisition – Neil to obtain lease for Yacht club property. Charner to obtain deeds for Garden Club and Junior League. Barbara to obtain deed for HCC.

B. Capital Improvement – project priorities were adjusted to reflect Team decision at March meeting to place pool, trail/walkway, and community center in same order as identified by DICA’s Building Tomorrow fundraising campaign and to rename Traffic Calming Implementation to Traffic Calming/Complete Street Implementation.

C. Letters regarding various actions as noted in minutes, above. VII. Other Business No new business VIII. Adjournment Meeting adjourned at 8:35 pm.

Approved Minutes for March 9, 2010, HCC Administration, 1 st floor Conference Room 39 Columbia Drive

Present: Gary Brown, Jennifer Fadal, Cheryl Eagan, Dan Crowley, Susan Nelson- Crowley, Barbara Larson, and Paul Phillips

I. Meeting was called to order by Chairman Gary Brown at 6:30 pm.

II. Approval of Jan. 12, 2010 Meeting Minutes Minutes approved as submitted.

III. Team reviewed 4th Quarter Meeting Objectives, which are: “Discuss and identify priority strategies for the year and steps needed to implement identified strategies.”

IV. Housekeeping

A. No vacant Alternate positions were filled.

B. There were no updates to the Team roster.

V. Follow-up Items from January 12th Meeting

A. Report on information from City Transportation Division regarding Traffic Calming/Complete Streets Program (Community Plan Strategies 2.4 and 2.8) – postponed until May Team meeting.

B. Report by Vice Chair Jennifer Fadal on meeting with Parks Department Director and follow-up actions taken (Community Plan Strategies 3.8 and 6.2) Since the Team’s February meeting, the President of DICA and the Chair of the Stewardship Team concurred on the establishment of a joint Committee to Save Roy Jenkins Pool, chaired by Jennifer Fadal, and both sent letters to the Mayor concerning the need to fund repair of the pool as soon as possible so that it can be reopen this summer (see copies of letters provided in meeting backup materials). As a result of those letters, City staff set a meeting to discuss the issue with members of the joint committee. Team members Gary Brown, Jennifer Fadal and Charner Reese along with DICA President Walter Hill and DICA Board member Cristan Fadal met with City of Tampa staff Santiago Corrado and 2 Karen Palus (Parks Dept Director) on March 8th regarding the status of budgeting for pool repair; the balance in the DI Parks and Recreation Improvement Fund; and the status of the Pool/Recreation Area Study. Regarding the Improvement Fund, the available balance is almost $500,000. But staff stated there were additional unknown expenses not reflecting in the current balance, and that they would have to get back with that information. At the meeting, the group reiterated to staff that, consistent with the Improvement Fund Advisory Board’s original recommendation for use of funds, first priority for any remaining available money must be the pool. The group also stated that completing the study needs to be a priority so that the cost to make the repairs and the full cost of restoring the historic pool are known. Jennifer said that Ms. Palus informed the group that the study should be completed by March 19th. The group designated Jennifer as the point person with the City on this issue, and Ms. Palus said she would contact her to set a follow-up meeting to discuss the completed study with regard to the pool. City staff stated that they are concerned about the pool’s operating costs. However, it was pointed out that the City now charges a fee for using public pools to help cover operating costs.

C. Waterfront Walkway Concept (Community Plan Strategy 3.2) – Barbara Larson reported that Charner Reese made a presentation to the HCC Board on February 23 regarding the Community Plan’s vision for a waterfront walkway along Seddon Channel. VI. The Team approved the draft update of the Community Plan’s strategic actions component.

VII. 2010 Priority Strategies, by type of action as identified in Plan –

• Enforcement – Continue through DICA and DICC to request continued police resources to enforce speed limits.

• Regulatory Change – none identified for 2010.

• New Policy – none identified for 2010.

• Study – Continue to focus on traffic calming and pedestrian safety with emphasis on a Complete Streets program evaluation on DI with a goal of creating a capital improvement project in the future to implement appropriate changes; also, continue focusing on ped-crossing at base of on-bridge and in the Village.

• Planning and Conceptual Design – Provide input at public meeting on Pool/Recreational Area Planning and Conceptual Design Study, and identify and pursue other appropriate actions based on outcome of study.

• Land Acquisition – Research waterfront property deeds for parcels within the original 60-acre public park along Seddon Channel as well as the Yacht Club property, to better understand any public interests in these lands (e.g., any reverter clauses, easements or other rights). Also, focus on better utilization of Marjorie Park Marina, through discussions with the lead entity (Parks Department) and other stakeholders, and take appropriate follow-up actions.

• Capital Improvements – Amend prioritized list to identify the top priorities as Pool Restoration, Waterfront Walkway-Trail, and Community Center, in that order of priority, consistent with DICA’s Building Tomorrow fundraising campaign. Support efforts by others to designate Roy Jenkins Pool a historic resource, to qualify the structure for grant funding from historic preservation programs.

• New Program – none identified for 2010.

• Ongoing Action – Stakeholder involvement (lead entity – Stewardship Team) – identify and implement ideas to promote greater involvement.

• Volunteer Action – Business development (lead entity – DICC).

VIII. Next meeting date and meeting objectives –

May 11, 2010: Discuss and approve actions necessary to advocate on behalf of the identified priority strategies, such as communicating and working with the appropriate City and community stakeholders to ensure the identified steps are taken to advance implementation of the strategies. Take any other needed actions within the purview of the Stewardship Team to advance and coordinate plan implementation and to recognize the progress made in plan implementation.

IX. There being no further business, the meeting was adjourned at 8:30 p.m.